Administrative Assistant📣 Job Ad

About the Job
We have a new role opened for an Administrative Assistant as part of our Support Services. This position is essential for providing administrative and logistical support for the day-to-day business needs of the organization.

Key Responsibilities:

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

Key Personal Attributes:

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

About Us
Protiviti delivers deep expertise, objective insights, and a tailored approach to help leaders face the future with confidence. Our consulting solutions span critical business problems across various sectors, and we are committed to developing a diverse workforce that shares the values of collaboration and innovation.

Join Our Team as an Administrative Assistant!
We are currently seeking a skilled Administrative Assistant to support our team in Jeddah, Saudi Arabia. This role involves a variety of administrative tasks that are crucial for the smooth operation of our office.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with internal & external stakeholders to handle requests and queries from senior managers

Qualifications:

• Bachelor's degree from a recognized university
• Previous experience working at the Senior Management level in an international company is required
• Minimum of 2 years experience in an Administrative role
• Excellent command of written and spoken English
• Bilingual - Arabic and English
• Able to perform multiple tasks simultaneously

Join DuPont as an Administrative Assistant and become part of our mission to empower the world with essential innovations. We are looking for a detail-oriented individual who can effectively support our operations and contribute to our dynamic team.

Your key responsibilities include:

• Coordinate with Sadara ISD for visitor access and manage access badges.
• Maintain the employee database using Power App for accurate records.
• Process visitor access requests through Power App or email efficiently.
• Schedule and coordinate Safety Orientation sessions for compliance with safety protocols.
• Escort plant visitors, ensuring a professional service.
• Organize Annual Medical Checkups for employees as per company guidelines.

Qualifications we are looking for:

• BA degree in Business Administration or a related field.
• At least 5 years of experience in a similar role.
• Proficient knowledge of government-related processes, particularly in customs & trade compliance.
• Ability to work independently, delivering high-quality results while adhering to company policies.
• Strong organizational skills, proactive attitude, and flexibility.
• Ability to communicate effectively and build strong relationships with stakeholders.
• Fluency in Arabic and English.
• Solid knowledge of Microsoft Office.

At DuPont, we value diversity and are committed to providing equal employment opportunities. We look forward to welcoming new talent to our innovative organization.