Executive Secretary📣 Job Ad

Join Johns Hopkins Aramco Healthcare as an Executive Secretary
As an Executive Secretary to C-suite executives, you will play a pivotal role in providing top-level administrative support to enhance operational efficiency. This highly skilled position requires exceptional organizational, communication, and multitasking skills to manage complex schedules, coordinate meetings, and handle confidential information.

Key Responsibilities:

• Strategic Support (20%): Develop and implement efficient administrative processes, act as a trusted advisor to the C-suite, and support the executive team in preparing for high-level meetings.
• Operational Support (80%): Manage executive schedules including appointments and deadlines, arrange travel plans, prepare reports and correspondence, attend meetings to take minutes, and oversee office supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of relevant experience in an Administrative or Executive support role.
• Advanced proficiency in English and basic Arabic skills.

Join us and contribute to our mission of providing exceptional healthcare services while working in a dynamic and supportive environment.

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!