Secretary📣 Job Ad

Join جمعية المشورة as an Administrative Secretary!
We are looking for a dedicated and organized Administrative Secretary to join our non-profit organization in Jeddah. As an integral part of our team, you will play a key role in ensuring the smooth operation of our administrative functions.

Key Responsibilities:

• Manage schedules and organize meetings and events.
• Prepare reports, official correspondence, and meeting minutes.
• Organize files and maintain both electronic and physical records.
• Monitor emails and respond to inquiries.
• Coordinate communication between departments and external partners.
• Track performance indicators and quality, documenting administrative procedures.

Skills and Requirements:

• Practical experience in administrative tasks.
• Proficiency in computer systems and office programs.
• Full-time availability.
• Strong command of Microsoft Excel.
• Experience in coordination, organization, and quality management.
• Strong communication skills and ability to work within a team.
• Previous experience in the non-profit sector is preferred.

This position is available only for Saudi females. We offer a salary based on experience and qualifications, annual leave, and medical insurance.

About the Role:
Join شركة حكينا as a Secretary and play a pivotal role in supporting the executive management with scheduling and communication tasks. Your expertise will help in creating a seamless office environment that enhances productivity.

Key Responsibilities:

• Organize and manage the executive's schedules, keeping track of appointments and reminders.
• Handle inquiries and correspondence, and deliver mail communications to the executive.
• Draft meeting minutes and prepare work reports.
• Write official letters and presentations.
• Maintain office organization and support operational activities.
• Facilitate communication and corporate correspondence.
• Conduct library research and manage file archiving.
• Attend meetings and workshops, ensuring action items are recorded and followed up.

Skills Required:

• Teamwork and interpersonal skills.
• Proficiency in MS Office and Google applications.
• Strong office management and organizational abilities.
• Attention to detail and accuracy in data handling.
• Effective communication skills.
• Planning and organizing capabilities.

Qualifications:

• Bachelor's degree in a related field.
• 23 years of experience in a secretarial role.
• Certification in executive secretarial skills.