Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!

At Millennium Madinah Airport Hotel, we pride ourselves on delivering exceptional service in a luxury setting. We are seeking an organized and proactive Executive Secretary to provide comprehensive executive secretarial and administrative support to our General Manager. This role is crucial in maintaining the seamless operation of our executive office.

Key Responsibilities:

• Handle meticulous typing, proofreading, and dispatch of all outgoing correspondence with high standards.
• Review and prioritize incoming mail, forwarding to the General Manager after careful assessment.
• Manage routine correspondence and keep the General Manager informed on key matters such as membership requests or inquiries.
• Coordinate with internal departments to ensure smooth operations on behalf of the General Manager.
• Prepare professional letters and maintain an organized filing system.
• Attend meetings, accurately record minutes, and follow up on action items.
• Manage all calls and appointments for the General Manager, utilizing effective screening methods.
• Ensure timely administration of Duty Manager Reports.
• Organize travel arrangements and manage external business trips effectively.
• Adhere to hotel policies regarding health, safety, and environmental standards.

About Millennium Madinah Airport Hotel:Located within walking distance from Prince Mohammad Bin Abdul Aziz airport and just a short distance from key religious sites, our five-star hotel provides a luxurious experience with top-notch amenities and dining options.

If you are detail-oriented and excel at communication and organization, we encourage you to apply for this exciting opportunity!

Join our team as an Executive Secretary at Millennium Madinah Airport!
In this pivotal role, you will provide comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities will include:

• Meticulously typing, proofreading, and dispatching outgoing correspondence to maintain the highest standards.
• Prioritizing and reviewing incoming mail for the General Manager.
• Coordinating internal departments for smooth operations and preparing letters with professionalism.
• Maintaining an organized filing system and accurately recording minutes during meetings.
• Managing all calls and appointments for the General Manager.
• Ensuring timely administration of Duty Manager Reports and organizing travel arrangements.
• Complying with health, safety, and environmental policies to safeguard guests and colleagues.

We invite applicants who are proactive and detail-oriented to apply for this opportunity.

Role Overview
As a Sales Executive at Accor Group, you will be responsible for driving revenue growth through the acquisition and management of new business accounts. You will play a crucial role in developing and implementing sales strategies to maximize occupancy and profitability while maintaining high standards of guest satisfaction.

Key Responsibilities

• Business Development: Identify and pursue new business opportunities to increase market share and drive revenue. Build and maintain relationships with key clients and industry partners.
• Sales Strategy: Develop and execute sales plans to achieve monthly and annual targets. Analyze market trends and competitor activities to inform sales strategies.
• Client Management: Manage a portfolio of client accounts, ensuring their needs are met and maintaining a high level of customer satisfaction. Conduct regular meetings and presentations to foster strong relationships.
• Sales Reporting: Prepare and present sales reports, forecasts, and performance analyses. Track sales activities and outcomes to identify areas for improvement and growth.
• Collaboration: Work closely with other departments, including marketing, revenue management, and operations, to align sales efforts with overall business objectives.
• Market Analysis: Stay informed about industry trends, market conditions, and competitor activities. Use this knowledge to adapt strategies and identify new opportunities.

Qualifications

• Experience: Proven experience in a sales role within the hospitality industry is preferred. Experience with hotel sales and/or event planning is a plus.
• Education: Bachelor’s degree in Business, Marketing, Hospitality Management, or a related field is preferred.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Personal Attributes: Highly motivated, proactive, and able to work independently as well as part of a team. Strong organizational and time management skills.

Your Team And Working Environment
Sofitel Shahd Al-Madinah boasts a landmark location in the center of Madinah, a short walk from the northern entrance of the Al-Masjid an-Nabawi. The property features 469 keys, including the most luxurious suite in Madinah, two- and three-bedroom suites, three dining outlets, an executive lounge, two meeting rooms and a fitness center with a gym, stand out as a beacon of modern luxury and French savoir-faire, blending the brand’s unique sense of joie de vivre with the very best of the local.