Secretary📣 Job Ad

Role Overview: This position aims to support the manager or department by handling documentation, managing phone calls and visitors, assisting in project coordination, and managing schedules.

Key Responsibilities:

• Take notes by shorthand and copy correspondences, reports, and meeting minutes, reviewing and formatting them according to office standards.
• Handle telephonic communications from staff and external clients, sorting and directing them, receiving voicemail messages, answering queries, and transferring calls accordingly.
• Manage incoming and outgoing mail, inspecting, registering, and distributing correspondence.
• Review meeting requests and appointments, coordinating participants’ schedules, scheduling meetings, securing meeting rooms, and preparing agendas.
• Create systems for maintaining records and files, ensuring all documents are organized systematically.

Requirements:

• Proficiency in using computers and Microsoft Office applications is required.
• Fluency in English, both spoken and written, is essential.

Job Title: Secretary

Job Description:
The secretary is an essential part of the management team, supporting the manager or management by writing documents, managing phone calls and visitors, and assisting in coordinating key projects and managing the agenda.

Main Duties and Responsibilities:

• Taking notes quickly and accurately.
• Copying correspondence, reports, and meeting minutes and reviewing them.
• Receiving phone calls and directing them appropriately.
• Handling incoming and outgoing mail and checking correspondence.
• Coordinating schedules for individuals participating in meetings.
• Creating systems for keeping files and records.

Benefits:
The company offers a salary starting from 4500 Saudi Riyals and the best working environment.

Required Qualifications:
The candidate must hold a bachelor's degree in one of the following majors:

• Business Administration
• Human Resources
• Executive Secretarial

Required Experience: At least 1 year.

Introduction:
Ruya Al-Andalus Company for Hotel Management announces the availability of job vacancies in Madinah, directed only to Saudi citizens. We are looking for passionate individuals in the following fields to join our professional team.

Available Jobs:

• Secretary - Experience of 3 to 5 years in the secretarial field

General Notes:
- All jobs are exclusively for Saudi citizens.
- Required experience must be available in each field.
- Preference is given to those with experience in the hotel or tourism sector.