Administrative Assistant📣 Job Ad

About the Job
This job listing is for immediate hire.

Company Description
MBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.

Role Description
This is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.

Key Responsibilities:

• Communication and coordination
  • Answer and direct phone calls, take messages, and handle inquiries.
  • Manage incoming and outgoing mail, faxes, and emails.
  • Draft and edit correspondence, memos, and letters.
  • Greet visitors and act as a first point of contact for clients.
• Scheduling and event management
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Arrange travel and make reservations for staff.
  • Plan and coordinate events, conferences, and meetings.
  • Prepare agendas and record minutes for meetings.
• Office and information management
  • Create and maintain electronic and physical filing systems.
  • Manage and order office supplies and maintain inventory.
  • Perform data entry and maintain databases.
  • Perform basic bookkeeping tasks and process expense reports.
• Document and report preparation
  • Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
  • Assist in the preparation of regularly scheduled reports.
  • Proofread documents for accuracy and grammar.
• General support and other duties
  • Provide administrative support to managers and employees.
  • Assist with project management tasks, such as tracking deadlines.
  • Ensure confidentiality of sensitive information.
  • Collaborate with other departments to ensure efficient workflow.
  • Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
  • Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

Qualifications

• Experience in Administrative Assistance and Executive Administrative Assistance.
• Strong Phone Etiquette and Communication skills.
• Proficient in Clerical skills and office management.
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively.
• Proficiency in using office software and technologies.
• Bachelor's degree in Business Administration or related field is a plus.
• Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

What We Offer:

• A competitive salary package with performance-based incentives.
• Opportunity to grow within a fast-paced and dynamic consultancy environment.
• Exposure to a diverse set of responsibilities and a collaborative work culture.
• Comprehensive benefits package and career development support.

If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.

Join Maison Pyramide as an Administrative Assistant!
In this pivotal role, you will support the administrative operations of Maison Pyramide by managing daily office tasks and maintaining organized and efficient procedures. Your contribution will enhance office efficiency and ensure the smooth functioning of the organization.

Key Responsibilities:

• Assist with daily office tasks, including managing incoming and outgoing correspondence.
• Organize and maintain office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments.
• Ensure timely delivery of reports and maintain structured documentation.
• Arrange travel, transport, and accommodation for executives and clients.
• Assist with the visa application process for employees and partners.
• Manage administrative tasks related to office needs and take the lead on additional duties as requested.

Qualifications:
Recent graduate in Business Administration, Management, or a related field. Fluent in English and Arabic.

Skills:

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office.
• Positive attitude and willingness to learn.

Join Our Team!
We are looking for an Administrative Assistant to become part of our fast-growing, highly congenial workplace at Saudi International Travel Company. If you’re efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships, we want to hear from you!

Key Responsibilities:

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
• Respond to emails and other digital queries and correspondence.
• Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
• Follow up with departments for reports and record minutes of meetings.
• Input and update information in databases and spreadsheets.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software for document creation and editing.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Research and summarize information for reports or presentations as requested.
• Ensure compliance with privacy policies and regulations when handling sensitive information.
• Adapt to changing priorities while ensuring deadlines are met.
• Present a positive and professional image for the organization.

Qualifications:

• Proficient in English & Arabic, with strong reading, writing, and speaking skills.
• Bachelor’s Degree in Business Administration or equivalent.
• Past administrative experience in an office setting is a plus.
• Strong digital literacy and research skills.
• Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
• Excellent organizational skills and time management abilities.
• Professional demeanor and excellent office and phone etiquette.
• Ability to work well under pressure and manage multiple deadlines effectively.