Administrative Assistant

Project management commitment to work and operates according to plans

Join Jadeer as an Executive Assistant!
We are on the lookout for a dedicated Executive Assistant to support the President of our client, a leading IT solutions provider in Saudi Arabia specialized in health-tech innovations. This role involves a variety of administrative and project management tasks aimed at fostering efficiency in a challenging digital landscape.

Responsibilities:

• Administrative Support: Provide comprehensive support, manage schedules, prepare documents, and handle confidential information.
• Coordination and Communication: Act as a liaison between the President and stakeholders, prioritizing requests and ensuring effective communication.
• Project Management: Assist in managing software-related projects, tracking timelines, and providing progress updates.
• Event and Travel Management: Arrange travel and organize meetings, ensuring all logistics are seamless.
• Document Management: Maintain records and assist in drafting important documents.

Qualifications:

• Minimum 5 years experience as an Executive Assistant or similar role.
• Mandatory experience in the software solutions industry.
• Track record of direct reporting to senior executives.
• Bachelor’s degree in Business Administration, Information Technology, or related field is preferred.

Benefits: Enjoy a competitive salary, opportunities for professional development, and a dynamic work environment.

Working Conditions: Hours: 95, Sunday to Thursday. Join us in making an impact in the healthcare industry through innovative technology!

Join SGS as an Executive Assistant!
We are the world’s leading testing, inspection, and certification company and are currently seeking a highly organized and proactive Executive Assistant to manage the Managing Director's daily activities in Riyadh, Saudi Arabia.

Key Responsibilities:

• Administrative and Secretarial Support:
  • Manage the Managing Director’s calendar and organize meetings.
  • Attend meetings, prepare detailed Minutes of Meetings (MOM), and ensure follow-up.
  • Handle all correspondence and organize travel arrangements.
  • Maintain an organized filing system for documents and reports.
• Strategic and Analytical Support:
  • Prepare analytical reports and presentations for the Managing Director.
  • Monitor progress on strategic development and improvement plans.
  • Develop and maintain a KPIs management dashboard.
  • Conduct research and compile data for decision-making.
• Compliance and Standards:
  • Ensure compliance with company standards and monitor regulatory requirements.
  • Act as the Compliance Officer and coordinate compliance-related activities.
• Coordination and Communication:
  • Serve as the main point of contact for internal/external stakeholders.
  • Coordinate with department heads for project updates and alignment.
  • Support cross-functional teams in executing strategic objectives.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience as an Executive Assistant to MD or C-level executives.
• Proven experience in preparing reports, dashboards, and presentations.
• Familiarity with compliance standards is desirable.

Skills and Competencies:

• High level of discretion and professionalism.
• Strong organizational and multitasking skills.
• Excellent communication skills in English; proficiency in Arabic is a plus.
• Proficient in Microsoft Office Suite and relevant software.
• Analytical mindset and ability to interpret complex data.
• Strong interpersonal skills and ability to work collaboratively.
• Self-motivated and proactive.

Key Attributes:

• High integrity and ethical standards.
• Results-oriented problem-solver.
• Strong time management skills.
• Adaptable to changing priorities.