Document Controller

About Egis (KSA)

Egis is a global consulting and engineering firm specializing in construction, transport, and mobility services. The company focuses on creating and operating intelligent infrastructure and buildings to support the transition to a low-carbon economy and contribute to sustainable territorial development. Egis is committed to fostering a diverse and inclusive workplace, welcoming all qualified applicants.

The Role of Document Controller

Egis (KSA) is seeking a Document Controller to join its team in Riyadh, Saudi Arabia. This permanent role is central to project operations, ensuring the seamless flow of technical documentation, drawings, and correspondence within the organization and its stakeholder network. The Document Controller's attention to detail and analytical skills will support project efficiency, compliance, and overall success.

Key Responsibilities

• Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking technical documents, drawings, and commercial correspondence across multiple platforms.
• Ensure the accuracy and compliance of all document data in alignment with internal procedures, quality standards, and regulatory requirements.
• Manage the flow of documentation within the organization and between external project stakeholders, maintaining transparent communication channels.
• Retrieve, organize, and distribute files efficiently to team members across multiple disciplines and departments.
• Develop, implement, and customize electronic workflows to streamline document submissions, approvals, and version control processes.
• Monitor document quality proactively, identify discrepancies, and implement corrective actions to maintain process integrity.
• Prepare comprehensive reports on project documentation status, deliverables, and key metrics to support informed decision-making.
• Collaborate with engineers, contract administrators, and project teams to understand documentation requirements and optimize workflows.
• Maintain organized filing systems and databases, ensuring easy retrieval and accessibility of critical project information.
• Perform administrative and project support tasks as required, demonstrating flexibility and a collaborative team-oriented approach.

Qualifications and Experience

• University degree or College diploma in Business Administration, Engineering, or a related discipline.
• Minimum of 8 years of professional experience supporting engineering, construction, or infrastructure projects.
• Proficiency in document control processes with a strong understanding of quality and compliance standards.
• Demonstrated expertise with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills, with the ability to work effectively across diverse teams and stakeholders.
• Advanced problem-solving abilities and an analytical mindset.
• Meticulous attention to detail and commitment to data accuracy and verification.
• Self-starter mentality with a proactive approach to process improvement and innovation.

Preferred Attributes

• Experience with engineering documentation standards and best practices.
• Familiarity with document tracking systems and version control protocols.
• Knowledge of project administration and quality management systems.
• Experience working in fast-paced, multicultural, or international project environments.
• Certification in document management or information governance.
• Experience with electronic workflow automation and customization.
• Demonstrated track record of implementing process improvements that enhance efficiency and compliance.

Application Process

Candidates who meet the above qualifications are encouraged to apply. Salary details for this position will be discussed during the interview process.