Document Controller (Q SBU)

About Jasara Program Management Company

Jasara Program Management Company (Jasara PMC) is a joint venture formed by the Public Investment Fund (PIF), Jacobs, and Saudi Aramco. The company specializes in delivering world-class program management services across Saudi Arabia, playing a key role in supporting Saudi Vision 2030 through giga-projects and large-scale infrastructure developments.

The Role: Document Controller (Q SBU)

Jasara PMC is seeking a Document Controller to join its team in Riyadh, Saudi Arabia. This full-time position provides essential support for day-to-day document control processing and maintenance. The incumbent will perform specialized document control functions both independently and in collaboration with other document controllers and the delivery team. This role requires the use of judgment based on experience, established policies, procedures, and guidance from senior document control management to evaluate situations and implement appropriate solutions. The Document Controller will interact regularly across projects and with external contacts, including consultant and contractor document control and project management personnel. The primary responsibility is the management and control of all project documents and records throughout their lifecycle.

Key Responsibilities

• Follows established document control procedures and processes for managing project documents and records.
• Reviews and processes incoming and outgoing project documents, such as drawings, specifications, correspondence, reports, and submittals, for administrative compliance.
• Monitors and controls document revisions, ensuring that the latest versions are accessible to project team members.
• Checks documents for compliance and quality, adhering to project requirements.
• Conducts proactive "spot audits" and "over-the-shoulder-reviews" with Project Teams to enhance their understanding and compliance with Document Control procedures.
• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
• Utilizes the electronic document management system (EDMS) in accordance with established procedures and standards.
• Regularly updates the Document Distribution Matrix within the EDMS.
• Reviews and updates workflow templates in the EDMS and associated documentation as required.
• Provides support to project team members, end users, and contractors on the use of the EDMS and other document control tools and systems.
• Ensures compliance with project requirements and regulatory standards for document control.
• May assist in the preparation of project reports and presentations.
• Performs other document control-related duties as assigned by the Project Manager or senior staff.
• May assemble and bind final copies using spiral bind or related equipment.

Qualifications and Experience

• Bachelor's degree in Business Administration, Information Management, or a related field.
• 5-7 years of experience in document control within a construction, engineering, or related industry.
• Demonstrated knowledge of document control procedures, processes, and tools.
• Familiarity with project management tools and software, including Electronic Document Management Systems (EDMS) such as ACONEX, Microsoft Office (Excel and Word), or similar scheduling and collaboration platforms.
• Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.

Required Skills

• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Strong organizational, problem-solving, and analytical skills to support effective project delivery.
• Excellent communication and interpersonal abilities for interacting with internal and external stakeholders.
• Analytical and thorough problem-solving capabilities.
• Ability to work under pressure and manage multiple priorities effectively.
• Flexibility and adaptability in responding to changing business requirements.
• Ability to effectively manage and prioritize workload to meet tight deadlines.