Executive Secretary📣 Job Ad

Join Our Team as an Office Secretary at JODAYN!
We are seeking a motivated and detail-oriented Office Secretary to support the efficient operation of our office and ensure smooth day-to-day activities.

Key Responsibilities:

• Manage and maintain schedules, calendars, and appointments.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle correspondence and communication, ensuring timely and professional responses.
• Maintain accurate and up-to-date records and documentation.
• Monitor and manage office supplies, ensuring resources are adequately stocked.
• Prepare reports, presentations, and other documents as required.
• Act as a liaison between departments to facilitate smooth communication.
• Handle confidential information with discretion and professionalism.
• Assist in identifying and resolving administrative issues promptly.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

Join Our Team as an Executive Secretary!
Are you an organized and proactive professional?

In this role, you will be a key player in ensuring the smooth operations of our executive office. Your responsibilities will include:

• Organizing appointments and preparing memos.
• Conducting correspondence and attending meetings.
• Drafting and processing reports.

Key Duties:

• Managing the schedule of the manager/president and sending reminders.
• Handling inquiries and delivering mail/correspondence.
• Preparing periodic memorandums related to the departments’ functions.
• Attending meetings, taking minutes, and documenting them.
• Maintaining files and documents related to the manager’s work.
• Preparing and filing work reports.

Qualifications:
We require candidates to have a Bachelor’s Degree in any of the following fields:

• Human Resources
• Business Administration
• Management Information Systems
• Executive Secretary

Experience:
5 years of related experience is necessary.

Skills:
Proficiency in Microsoft Office is required, as well as advanced skills in documentation and reporting.

Working Conditions:
The role works 6 days a week in a suitable environment for disabled individuals.

Additional Benefits:
We offer a health insurance plan as part of your employment.

A great career growth opportunity for Admin and Executive Assistant to CFO in a fast-growing company. You will be reporting directly to the CFO while working with an amazing team in a great culture.

Responsibilities:

• Work closely with the CFO and take daily tasks to organize schedules.
• Record accounting transactions in ERP systems.
• Assist in monthly closings and financial reporting.
• Handle administrative transactions and support cross-functional teams.
• Ensure complete documentation and compliance across functional teams.
• Perform other ad hoc tasks as needed.

Qualifications:

• Bachelor’s degree in accounting, finance, or a related field.
• 25 years of experience in accounting, finance, or administrative roles, preferably in the manufacturing or food industry.
• Detail-oriented with strong analytical skills to handle multiple tasks.
• Excellent analytical, problem-solving, and communication skills.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• Proficient in Microsoft Office and MS Excel, with experience in ERP systems.
• Strong knowledge of IFRS and relevant regulations.
• Accounting certification is an asset.