Receptionist📣 Job Ad

Join Our Team as a Receptionist!

We are excited to announce a new opportunity for a Receptionist as part of our Support Services team. In this role, you will be responsible for providing essential administrative and logistical support, ensuring our daily business operations run smoothly.

Key Responsibilities:

• Conduct various administrative and office support activities
• Field telephone calls and direct visitors appropriately
• Manage the messenger’s log and handle document delivery and collection
• Archive and sort incoming post
• Order office stationery supplies
• Oversee medical insurance management for staff
• Manage stock and inventory of printable stationery

Key Personal Attributes:

• Action-oriented self-starter with a pleasant personality
• Professionally dressed at all times according to the official dress code
• Flexible and open to learning new skills
• Able to maintain professional demeanor during high-stress times
• Strong confidentiality and time management skills with the ability to multi-task

About Us:
Protiviti is committed to helping leaders face the future with confidence through our deep expertise and tailored approach. We aim to foster a diverse workforce acknowledging collaboration. Our solutions span across technology, business processes, analytics, risk, transactions, and internal audits, making us a trusted partner for over 60% of Fortune 1000 companies.

Join us and be part of a globally recognized team that values collaboration and opportunity!

Job Title: Receptionist

Company Overview: Arena is dedicated to providing exceptional service within the Events Services industry. As a Receptionist, you will play a crucial role in ensuring that visitors and callers receive a welcoming and professional experience.

Job Objective:
The Receptionist serves as the first point of contact for Arena’s visitors and callers, providing a welcoming and professional experience. This role is responsible for managing front desk activities, coordinating travel for the KSA team, supporting leadership calendars, and initiating office-wide activities to boost engagement and internal branding.

Key Responsibilities:

• Greet and welcome guests and visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls and emails.
• Manage travel logistics for the KSA team, taking over this responsibility from Dubai’s administration.
• Support the KSA GM with calendar management, including booking meetings and organizing schedules.
• Maintain a clean and organized reception area.
• Plan and lead company engagement initiatives such as a monthly coffee afternoon for staff.
• Explore interest and coordinate a company sports activity, such as Padel Tennis, to encourage team wellness.
• Engage with RHQ benefits by liaising with MISA’s account manager to unlock available perks and ensure full utilization.
• Research and recommend formal community initiatives Arena KSA could sponsor (*, ‘Network of Women in Events’).
• Organize periodic ‘Events Night Outs’ to engage freelancers and other stakeholders in the events industry.
• Coordinate with internal departments and support teams as needed.
• Assist HR and Admin teams with documentation or logistics support as required.

Required Skills/Abilities:

• Excellent communication and interpersonal skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Ability to independently manage projects and internal initiatives.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Positive attitude and team-oriented mindset.
• Discretion and confidentiality when handling sensitive information.