Secretary

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff as needed.
• Make travel arrangements.
• Receive and assist visitors with professionalism.
• Coordinate with Departmental Secretaries regarding inter-departmental notifications.
• Follow up on various department tasks and keep track of their progress.
• Assist department staff in applying for leaves/holidays and submitting monthly timesheets to HR.
• Prepare requests for screen access, email, and internet, and manage necessary system enhancements for staff.
• Manage and request office supplies and follow up on approval and purchase order processes.
• Responsible for the incoming and outgoing of documents, keeping files secure for future reference.
• Send office job orders and follow up until completion.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks as assigned within the realm of knowledge, skill, and abilities.

• Educational: College graduate or Diploma in Business Administration, Secretarial Management.
• Experience: Four (4) years of experience in a similar role; hospital experience preferred.

• Prepare and print correspondence, letters, and daily reports.
• Organize and schedule official appointments and meetings.
• Coordinate communications between different departments.
• Archive and store files and documents systematically.
• Welcome visitors and manage meeting schedules.
• Assist in organizing events and administrative meetings.
• Prepare administrative forms and reports when required.
• Proficiently use Office programs (Word, Excel, PowerPoint).

• Minimum high school diploma; diploma or bachelor's degree in secretarial studies or management preferred.
• At least two years of previous experience in secretarial or administrative roles.
• Proficiency in English, both spoken and written.
• Skill in coordination, organization, and effective communication.
• Good knowledge of computer usage and office software.

• Grace and good interpersonal skills.
• Accuracy in work and speed in execution.
• Ability to maintain confidentiality of information.
• Flexibility and capability to handle work pressure.

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.