Secretary📣 Job Ad

Join Alfanar as a Secretary for the Deputy Managing Director
This pivotal role provides high-level administrative and secretarial support to the Deputy Managing Director (DMD), playing a key part in the efficient operation of the organization. Alfanar, renowned for manufacturing and trading a diverse range of low, medium, and high voltage electrical products, seeks a dedicated professional who can handle sensitive information with confidentiality and discretion.

Key Responsibilities:

• Administrative Assistance: Manage DMD's schedule and handle communication.
• Communication Liaison: Act as the primary contact for stakeholders and draft correspondence.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Organize travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, ensuring accuracy and timeliness.

Qualifications:

• Prior experience in supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Bachelor's degree preferred; diploma in secretarial studies is acceptable.
• 02 years of relevant work experience.

At Alfanar, we pride ourselves on maintaining high quality standards and investing in the development of our employees, considered our most valuable asset. If you are organized, discrete, and ready to support leadership in a dynamic environment, we encourage you to apply!

Join Our Team as a Secretary!
We are seeking a highly organized and detail-oriented Board of Directors Secretary to join our team in Al-Kharj City. The ideal candidate will possess relevant secretarial qualifications and a proven track record of supporting board-level operations. This role requires a flexible individual who excels in time management and can adapt to the dynamic needs of our board.

Key Responsibilities:

• Provide comprehensive administrative support to the Board of Directors, including scheduling meetings, preparing agendas, and taking minutes.
• Coordinate communication between board members and other stakeholders, ensuring timely and accurate dissemination of information.
• Maintain organized records of board activities, decisions, and documentation for compliance and reference purposes.
• Assist in the preparation of board materials and presentations, ensuring all documents are accurate and professionally formatted.
• Manage the logistics of board meetings, including venue arrangements, catering, and technology setup.
• Facilitate the onboarding process for new board members, providing them with necessary resources and information.
• Stay informed about relevant regulations and best practices to ensure effective governance.

Qualifications:

• Proven experience as a secretary or administrative assistant in a corporate or board-level environment.
• Strong secretarial qualifications or certifications.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficient in Microsoft Office Suite and other relevant software.
• Flexibility in working hours to accommodate board meeting schedules.

If you are a proactive and dedicated professional looking to contribute to a dynamic team, we invite you to apply for this exciting opportunity.

A secretary is required to work in a prestigious digital channel, enjoying high organizational skills and proficiency in both Arabic and English, with at least two years of experience in the field of secretarial work. The candidate must be able to work under pressure and manage multiple tasks efficiently, while maintaining professionalism and confidentiality in dealing with information. The main tasks include:

• Organizing and managing the schedules and meetings and the manager's agenda
• Preparing and coordinating correspondence, reports, and presentations
• Receiving phone calls and visitors, and organizing files and documents
• Coordinating with different departments and managing email
• Following up on daily tasks and preparing periodic reports
• Storing and archiving documents and files in an organized and accurate manner