Secretary📣 Job Ad

About the Role:
A leading Saudi Arabian construction company, known for quality and safety on big projects across Saudi Arabia, is seeking a Secretary.

Job Responsibilities:

• Provide administrative support, including drafting and formatting documents, presentations, and reports.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and correspondence.
• Organize and maintain physical and electronic filing systems.
• Arrange travel and accommodation as needed.
• Assist with office supply management.
• Perform other administrative tasks as required.

Requirements:

• Proven experience as a Secretary or in an administrative support role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.

Join Our Team as a Secretary!
We are seeking a highly organized and detail-oriented Board of Directors Secretary to join our team in Al-Kharj City. The ideal candidate will possess relevant secretarial qualifications and a proven track record of supporting board-level operations. This role requires a flexible individual who excels in time management and can adapt to the dynamic needs of our board.

Key Responsibilities:

• Provide comprehensive administrative support to the Board of Directors, including scheduling meetings, preparing agendas, and taking minutes.
• Coordinate communication between board members and other stakeholders, ensuring timely and accurate dissemination of information.
• Maintain organized records of board activities, decisions, and documentation for compliance and reference purposes.
• Assist in the preparation of board materials and presentations, ensuring all documents are accurate and professionally formatted.
• Manage the logistics of board meetings, including venue arrangements, catering, and technology setup.
• Facilitate the onboarding process for new board members, providing them with necessary resources and information.
• Stay informed about relevant regulations and best practices to ensure effective governance.

Qualifications:

• Proven experience as a secretary or administrative assistant in a corporate or board-level environment.
• Strong secretarial qualifications or certifications.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficient in Microsoft Office Suite and other relevant software.
• Flexibility in working hours to accommodate board meeting schedules.

If you are a proactive and dedicated professional looking to contribute to a dynamic team, we invite you to apply for this exciting opportunity.

A secretary is required to work in a prestigious digital channel, enjoying high organizational skills and proficiency in both Arabic and English, with at least two years of experience in the field of secretarial work. The candidate must be able to work under pressure and manage multiple tasks efficiently, while maintaining professionalism and confidentiality in dealing with information. The main tasks include:

• Organizing and managing the schedules and meetings and the manager's agenda
• Preparing and coordinating correspondence, reports, and presentations
• Receiving phone calls and visitors, and organizing files and documents
• Coordinating with different departments and managing email
• Following up on daily tasks and preparing periodic reports
• Storing and archiving documents and files in an organized and accurate manner