Secretary📣 Job Ad

Join Alfanar as a Secretary for the Deputy Managing Director
This pivotal role provides high-level administrative and secretarial support to the Deputy Managing Director (DMD), playing a key part in the efficient operation of the organization. Alfanar, renowned for manufacturing and trading a diverse range of low, medium, and high voltage electrical products, seeks a dedicated professional who can handle sensitive information with confidentiality and discretion.

Key Responsibilities:

• Administrative Assistance: Manage DMD's schedule and handle communication.
• Communication Liaison: Act as the primary contact for stakeholders and draft correspondence.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Organize travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, ensuring accuracy and timeliness.

Qualifications:

• Prior experience in supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Bachelor's degree preferred; diploma in secretarial studies is acceptable.
• 02 years of relevant work experience.

At Alfanar, we pride ourselves on maintaining high quality standards and investing in the development of our employees, considered our most valuable asset. If you are organized, discrete, and ready to support leadership in a dynamic environment, we encourage you to apply!

Join Dr. Sulaiman AlHabib Medical Centers as a Secretary!

We are seeking a proactive Secretary to provide essential secretarial, clerical, and administrative support to ensure our department operates efficiently and effectively. This role is crucial in facilitating daily operations and enhancing our patient experience.

Key Responsibilities:

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff as needed.
• Make travel arrangements.
• Receive and assist visitors with professionalism.
• Coordinate with Departmental Secretaries regarding inter-departmental notifications.
• Follow up on various department tasks and keep track of their progress.
• Assist department staff in applying for leaves/holidays and submitting monthly timesheets to HR.
• Prepare requests for screen access, email, and internet, and manage necessary system enhancements for staff.
• Manage and request office supplies and follow up on approval and purchase order processes.
• Responsible for the incoming and outgoing of documents, keeping files secure for future reference.
• Send office job orders and follow up until completion.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks as assigned within the realm of knowledge, skill, and abilities.

Requirements:

• Educational: College graduate or Diploma in Business Administration, Secretarial Management.
• Experience: Four (4) years of experience in a similar role; hospital experience preferred.

Join Our Team as a Secretary!
We are seeking a highly organized and detail-oriented Board of Directors Secretary to join our team in Al-Kharj City. The ideal candidate will possess relevant secretarial qualifications and a proven track record of supporting board-level operations. This role requires a flexible individual who excels in time management and can adapt to the dynamic needs of our board.

Key Responsibilities:

• Provide comprehensive administrative support to the Board of Directors, including scheduling meetings, preparing agendas, and taking minutes.
• Coordinate communication between board members and other stakeholders, ensuring timely and accurate dissemination of information.
• Maintain organized records of board activities, decisions, and documentation for compliance and reference purposes.
• Assist in the preparation of board materials and presentations, ensuring all documents are accurate and professionally formatted.
• Manage the logistics of board meetings, including venue arrangements, catering, and technology setup.
• Facilitate the onboarding process for new board members, providing them with necessary resources and information.
• Stay informed about relevant regulations and best practices to ensure effective governance.

Qualifications:

• Proven experience as a secretary or administrative assistant in a corporate or board-level environment.
• Strong secretarial qualifications or certifications.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficient in Microsoft Office Suite and other relevant software.
• Flexibility in working hours to accommodate board meeting schedules.

If you are a proactive and dedicated professional looking to contribute to a dynamic team, we invite you to apply for this exciting opportunity.