Tendering Specialist

About the Role

Taj HR is seeking a Vendor Registration & Tendering Officer to join their team in Al Khobar, Eastern Region. This full-time role focuses on managing vendor registrations, tender submissions, document control, and compliance for services including recruitment, manpower supply, heavy equipment rental, and material supply. The position requires 2-5 years of experience.

Role Summary

The Vendor Registration & Tendering Officer will be responsible for overseeing all vendor registration, prequalification, and tendering activities for ITL Contracting company. This includes ensuring the company is fully registered, compliant, and eligible to participate in tenders with major Saudi clients across various sectors such as Oil & Gas, EPC, Civil Construction, Facilities Management, Industrial Services, and Government entities.

Key Responsibilities

• Complete and maintain vendor registrations with major Saudi clients and government procurement portals (*, Saudi Aramco, SABIC, Ma’aden, SWCC, SEC, NEOM, Royal Commission, PIF entities, Etimad, SupplHi, Achilles, SAP Ariba).
• Upload and update company documents including CR, Chamber, Zakat, GOSI, Saudization certificates, financials, manpower capability lists, equipment lists, HSE/QA manuals, and project references.
• Track renewal dates, compliance requirements, and portal updates, maintaining a master database of vendor codes and registration statuses.
• Review tender invitations and RFQs related to overseas recruitment, supplementary manpower supply, heavy equipment rental with operators, and material supply.
• Prepare technical bid documents, including company profile, capability statements, fleet details, certifications, and project references.
• Coordinate with the finance department to prepare commercial bids, pricing sheets, BOQs, manpower rates, equipment rental rates, and supply quotations.
• Upload tender submissions on relevant portals and maintain a tender tracker for all bids.
• Ensure all company documents meet Saudi regulatory and client-specific compliance standards.
• Coordinate with internal departments (Business Development, HR, Recruitment, Operations, Finance) to collect and verify updated certificates and supporting documents.
• Communicate with client procurement, vendor management, and tendering departments, responding to clarifications and following up on approvals and evaluations.
• Provide weekly reports on vendor registration status, tender progress, and upcoming deadlines.

Required Experience and Qualifications

• Minimum of 3–5 years of experience in Saudi Arabia in vendor registration and tendering roles.
• Strong knowledge of Saudi procurement systems and government portals (*, Etimad, Ariba, NEOM, RC, Ma’aden, SEC, SWCC, EPC contractors).
• Mandatory experience in overseas recruitment, manpower supply, heavy equipment rental, or material supply.

Internal Coordination and Reporting

The officer will work closely with the Business Development, Recruitment, Manpower Operations, Heavy Equipment, and Material Supply teams to ensure accurate tender submissions. Regular reporting on vendor registration status, tender progress, and upcoming deadlines to the reporting manager is required. Maintaining organized digital records for audit and compliance purposes is also a key aspect of this role.