Executive Assistant📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الدمام

وصف الوظيفة

About the Role

Midad Chemicals Company is seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This full-time position is based in Dammam, Eastern Region, and involves managing executive schedules, correspondence, travel, and document control. The role requires 5-10 years of experience.

Key Responsibilities

Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
Coordinate internal and external meetings, including invitations, agendas, and meeting room logistics.
Prepare and issue professional Minutes of Meeting (MOM), capturing discussions, decisions, action items, responsible persons, and target completion dates.
Maintain an effective follow-up and action-tracking system to ensure timely closure of actions from CEO and management meetings.
Establish and maintain a well-organized electronic and physical filing system for CEO Office records, correspondence, reports, presentations, and agreements.
Maintain proper document control, including numbering, revision control, distribution, filing, retrieval, and archiving of important records.
Prepare professional executive-level presentations, reports, charts, meeting materials, and management summaries.
Draft and manage professional correspondence and communications on behalf of the CEO as required.
Maintain a high level of confidentiality when handling sensitive business and management information.

Required Skills and Qualifications

Excellent communication and organizational skills.
Strong attention to detail and a high level of confidentiality.
Ability to work independently in a fast-paced environment.
Previous experience supporting senior executives is preferred.
Demonstrated professionalism, discretion, and strong organizational capabilities.
Ability to manage multiple priorities with minimal supervision.

Technical Proficiency

Excellent command of Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
Strong PowerPoint skills for creating high-quality executive and management presentations.
Proficiency in Microsoft Teams and other online meeting and collaboration platforms.
Good working knowledge of SharePoint, OneDrive, and electronic document management/filing systems.
Ability to efficiently manage electronic calendars, meeting invitations, shared folders, document repositories, and action trackers.
Comfortable using AI and modern productivity tools to support presentations, reports, meeting summaries, and research.
Strong general computer skills and the ability to quickly learn and adapt to new systems and digital platforms.

Experience

Candidates should have 5-10 years of experience, with previous experience as an Executive Assistant, Personal Assistant, or a similar role supporting a CEO, Managing Director, or other senior executive preferred.