Program Management Office Coordinator

About the Role

MOBCO Group is seeking a Program Management Office Coordinator to join their team in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive administrative, operational, and coordination support to the Program Management Office (PMO). The coordinator will be instrumental in ensuring effective monitoring, reporting, documentation, and communication across multiple projects within the organization.

Role Purpose

The primary purpose of this position is to support the PMO in maintaining project oversight and adherence to established project management procedures. This includes coordinating with various project teams, tracking project progress, managing PMO records, and ensuring compliance with reporting standards to facilitate efficient project delivery and communication to senior management.

Key Responsibilities

• Coordinate with Project Directors, Project Managers, and various departments to collect and consolidate project progress updates.
• Prepare, maintain, and update project schedules, progress reports, dashboards, and performance tracking sheets.
• Monitor project milestones, deliverables, deadlines, and key performance indicators (KPIs).
• Assist in preparing weekly, monthly, and quarterly PMO reports for senior management.
• Maintain and control project documentation, including project plans, meeting minutes, action logs, risk registers, and progress records.
• Coordinate PMO meetings, prepare agendas, record meeting minutes, and follow up on assigned action items.
• Track project risks, issues, dependencies, and changes, ensuring timely escalation to the concerned management.
• Follow up with project teams to ensure timely submission of reports and required project information.
• Support the implementation and standardization of PMO procedures, templates, reporting formats, and documentation systems.
• Coordinate with internal departments, including HR, Finance, Procurement, Commercial, and Operations, to obtain project-related information.
• Assist in monitoring resource allocation, manpower requirements, and project performance against approved plans.
• Ensure accuracy, consistency, and timely submission of all PMO reports and documentation.
• Perform other PMO-related duties as assigned by management.

Qualifications and Experience

• Candidates should possess 5-10 years of relevant experience in a similar role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring active coordination within a dynamic project management office and across various internal departments.