Administrative Specialist

About the Role

SAMI Airbus is seeking an Administrative Specialist to join their team in Riyadh, Saudi Arabia. This full-time role is essential for providing comprehensive administrative and operational support, ensuring the smooth day-to-day business operations of the company. The specialist will manage various critical administrative functions, including employee permits, travel coordination, and security clearances.

Role Purpose

The primary purpose of the Administrative Specialist is to facilitate efficient administrative and operational processes. This includes managing employee permits through PSAB, coordinating flight ticket bookings for business travel, handling employee security clearance procedures, and supporting various security and facility-related activities. The role requires close coordination with internal departments and external stakeholders to ensure compliance and timely completion of tasks.

Key Responsibilities

• Coordinate flight ticket bookings for employees, including business travel arrangements and associated documentation.
• Manage security clearance and background checks for employees in collaboration with relevant authorities and internal departments.
• Support and coordinate security-related activities, such as access control, employee badge issuance, and adherence to security policies.
• Oversee and support facility management activities, including office space coordination, processing maintenance requests, and following up with service providers.
• Liaise with internal departments and external stakeholders to ensure the timely completion of administrative and security processes.
• Ensure strict adherence to company policies, procedures, and applicable regulations.
• Perform additional administrative duties as assigned by management.

Qualifications and Experience

• Candidates should possess 2-5 years of relevant experience in an administrative or operational support role.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Experience with coordinating travel arrangements and managing security clearances is preferred.
• Strong organizational and communication skills are essential for this role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within a dynamic environment, requiring interaction with various internal teams and external entities to support business operations.

Application Process

Interested candidates are encouraged to apply. Salary details for this position will be disclosed during the interview process.