Document Control Manager

About the Role

Parsons is seeking a Document Control Manager to join its team in Riyadh, Riyadh. This full-time role involves leading and managing document control requirements across the Residential Business Unit. The Document Control Manager will ensure project information is accurately controlled, securely managed, readily accessible, and issued in accordance with company procedures, contractual obligations, and project governance standards.

Role Context and Purpose

This position is responsible for establishing and maintaining robust document control processes across multiple residential projects. The role requires close collaboration with project teams, consultants, contractors, clients, and internal stakeholders. The Document Control Manager will drive consistency, compliance, and efficiency in managing project information throughout the project lifecycle.

Key Responsibilities

• Lead the document control function for the Residential Business Unit and provide direction to project-based document control teams.
• Develop, implement, and continuously improve document control procedures, workflows, templates, and standards.
• Manage the setup, configuration, and administration of Oracle Aconex across residential projects, ensuring consistent and effective use for document registration, transmittals, workflows, correspondence, approvals, and reporting.
• Establish document numbering, naming conventions, revision control, metadata, permissions, and distribution protocols.
• Maintain accurate registers for drawings, specifications, submittals, RFIs, technical queries, approvals, correspondence, contracts, and other project records.
• Monitor document status, outstanding reviews, approvals, responses, and overdue actions.
• Ensure all project documentation is issued, received, reviewed, approved, superseded, archived, and retrieved in accordance with approved procedures.
• Lead document control audits and compliance reviews, identifying risks and implementing corrective actions.
• Coordinate the handover of complete and accurate project records, including operation and maintenance documentation, as-built information, warranties, certificates, and closeout records.
• Provide training, guidance, and support to project teams and external stakeholders on document control processes and Aconex requirements.
• Produce regular document control reports, dashboards, and performance metrics for senior management.
• Collaborate with information management, commercial, design, construction, quality, and project management teams to ensure effective information flow.
• Support the development and implementation of information management and digital delivery standards.
• Ensure document control activities comply with company policies, project requirements, applicable legislation, and contractual obligations.
• Identify opportunities to improve efficiency through standardisation, automation, and best-practice document management.

Required Qualifications and Experience

• A minimum of 10 years of experience in document control.
• Demonstrated leadership and team management capabilities.
• Expertise in document and information governance.
• Proficiency with Aconex systems.
• Experience in process development and continuous improvement.
• Strong stakeholder communication skills.
• Ability to identify risks and ensure compliance.
• Effective planning and prioritisation abilities.
• Proven problem-solving and decision-making skills.
• High level of accuracy and attention to detail.
• Commercial and contractual awareness.

Work Environment and Opportunities

This role offers the opportunity to lead document control standards within a growing residential business unit and gain exposure to high-profile residential development projects. The successful candidate will work within a collaborative and professional project delivery environment, with opportunities for career development and progression.

Performance Indicators

• Consistent adoption and effective use of Aconex across the Residential Business Unit.
• Timely processing, review, approval, and distribution of project documentation.
• Accurate and up-to-date document registers and project records.
• Reduction in document control errors, duplication, and overdue workflows.
• Successful completion of document control audits.
• Timely and complete project handover documentation.
• Positive feedback from project teams, consultants, contractors, and clients.
• Continuous improvement in document control processes, reporting, and information accessibility.