Event Coordinator📣 إعلان

About Jones Lang LaSalle IP, Inc

Jones Lang LaSalle IP, Inc (JLL) is committed to shaping the future of real estate through world-class services, advisory, and technology. The company focuses on hiring talented individuals and empowering them to build meaningful careers. JLL is seeking an Event Coordinator to join its team in Riyadh, Saudi Arabia.

Role Overview

The Event Coordinator will support the community engagement team at a mixed-use compound in Riyadh. This full-time role involves the operational and logistical execution of community events, resident activities, and weekend programming. The coordinator will work closely with the Event Planner and Community Engagement Manager, ensuring smooth event operations from planning through completion.

Key Responsibilities

• Assist the Event Planner in coordinating and executing compound events, activations, and community programs.
• Prepare event timelines, checklists, operational documents, setup diagrams, and coordinate space configurations with the facilities team.
• Coordinate event logistics, including equipment delivery, setup schedules, vendor arrivals, and conduct pre-event site inspections.
• Manage event materials inventory through regular audits and coordinate equipment rentals.
• Serve as a day-to-day liaison for vendors and suppliers, maintain vendor databases, and support invoice processing and payment tracking.
• Maintain comprehensive event files, including contracts, permits, insurance certificates, and correspondence; prepare and distribute event briefings and run sheets.
• Process purchase requisitions and expense reports, and track event budgets and expenses using financial tracking systems.
• Prepare meeting agendas and take minutes for event planning sessions.
• Provide on-site support during events, including setup coordination, registration, guest services, activity management, and volunteer coordination for larger events.
• Monitor event operations and report concerns or issues to the Event Planner immediately.
• Deliver customer service to residents, address inquiries professionally, and build positive relationships.
• Oversee event breakdown, ensuring equipment accountability and proper space restoration.
• Gather resident feedback, respond to event inquiries, and maintain accurate event participation records.
• Coordinate equipment maintenance and repairs, track material usage, prepare reorder requests, and organize storage areas.
• Support event safety protocol implementation, including risk assessments, proper signage placement, hazard monitoring, and compliance with policies and regulations.
• Compile post-event reports with attendance and feedback summaries, organize event documentation and media archives, support outcome analysis, identify improvements, and maintain accurate event calendar records.

Qualifications and Experience

• Experience coordinating or supporting events in community, hospitality, retail, or entertainment settings.
• Familiarity with Saudi culture and experience working in Saudi Arabia or a similar cultural environment (preferred).
• Experience managing event logistics, including vendor coordination, setup, and on-site operations.
• Demonstrated track record of providing customer service in face-to-face environments.
• Experience working with diverse teams and multicultural communities.
• Ability to work independently while also functioning as a strong team player.
• Experience handling multiple priorities and working in fast-paced environments.

Required Skills

• Strong communication skills in English (written and verbal).
• Effective interpersonal abilities for coordination with vendors, suppliers, internal departments, and residents.
• Excellent attention to detail.
• Proactive approach to tasks and problem-solving.

Work Environment

This role is based in Riyadh, Saudi Arabia, and requires a hands-on approach to event execution within a dynamic mixed-use compound. The Event Coordinator will be part of a community engagement team, collaborating with various internal and external stakeholders to create memorable resident experiences.