Executive Assistant & Studio Coordinator (Female Only)📣 إعلان

About DOSSA and the Opportunity

DOSSA is a high-level fashion styling studio specializing in celebrity, editorial, and commercial projects. Our operations are founded on strong industry relationships, creative precision, discretion, and professional execution. We are seeking a dedicated Executive Assistant & Studio Coordinator to join our full-time team in Riyadh, Riyadh, Saudi Arabia. This role requires 5-10 years of relevant experience and offers a competitive salary based on qualifications.

The Role

The Executive Assistant & Studio Coordinator will provide comprehensive support to the Lead Stylist and oversee the daily operations of the studio. This position serves as a critical front-of-house and executive support function, acting as a primary point of contact for clients, talent, PR teams, designers, brands, and suppliers. The successful candidate will ensure the Lead Stylist and the studio maintain optimal organization and support, contributing to a smooth and efficient creative environment. A styling background is not required for this role.

Key Responsibilities

• Manage the studio's reception, including calls, emails, messages, and visitors.
• Professionally welcome clients, talent, industry contacts, and guests.
• Manage the Lead Stylist's calendar, meetings, fittings, shoots, and appointments.
• Coordinate schedules, reminders, travel, transportation, and bookings as required.
• Prepare and organize documents, schedules, notes, and presentations.
• Draft and manage routine emails, confirmations, and follow-ups.
• Coordinate communication between clients, PR teams, brands, designers, suppliers, and the styling team.
• Track outstanding requests, deadlines, and commitments.
• Coordinate fittings, deliveries, collections, couriers, and studio appointments.
• Maintain organized digital files, contact databases, and studio records.
• Assist with invoices, receipts, expenses, and basic administrative tracking.
• Maintain a polished, organized, and welcoming studio environment.
• Anticipate needs, resolve day-to-day issues, and ensure tasks are completed.

Qualifications and Experience

• 5-10 years of previous experience in roles such as Executive Assistant, Personal Assistant, Receptionist, Studio Coordinator, Office Coordinator, or similar.
• Experience in fashion, luxury, hospitality, media, or a high-end client-facing environment is advantageous.
• Comfortable with email, calendars, documents, spreadsheets, and digital systems.

Required Skills and Attributes

• Highly organized with exceptional attention to detail.
• Professional, polished, warm, and confident in interactions with clients and industry contacts.
• Proactive, reliable, discreet, and able to remain calm under pressure.
• Strong follow-up and time-management skills.
• Demonstrated initiative and the ability to support a high-level creative professional.

Application Process

We invite qualified candidates to submit their applications for this full-time position in Riyadh.