Fit Out Construction Manager📣 إعلان

About the Fit Out Construction Manager Role

BEC Arabia is seeking a Fit Out Construction Manager to join their team in Riyadh. This full-time position requires 2-5 years of experience and focuses on providing essential administrative and coordination support for the smooth and efficient execution of fit-out projects. The role is integral to managing documentation, supporting project tracking, and ensuring compliance with company procedures and project timelines.

Role Overview and Responsibilities

The Fit Out Construction Manager will provide day-to-day administrative and coordination support to the project teams. Key responsibilities include maintaining and organizing all project documentation, ensuring proper document control, and monitoring project timelines, milestones, and deliverables. This role involves coordinating meetings, site visits, and progress reviews, as well as following up with internal and external stakeholders to ensure timely submissions and approvals. The position acts as a liaison between various departments, including operations, procurement, finance, HR, and site teams, to facilitate project execution.

Project Support and Coordination

• Supporting procurement processes, including Purchase Requisitions (PRs), Purchase Orders (POs), and vendor document tracking.
• Tracking materials, equipment, and site logistics to ensure uninterrupted project execution.
• Assisting in the review and processing of invoices in coordination with the finance department.
• Preparing and maintaining project trackers, logs, and status reports on a weekly and monthly basis.
• Updating dashboards and maintaining accurate project data for reporting and decision-making purposes.

Compliance and Documentation Management

• Ensuring compliance with company procedures, policies, and documentation standards.
• Maintaining Health, Safety, and Environment (HSE)-related documentation, including permits, risk assessments, and compliance records.
• Supporting audits by ensuring documentation is complete, accurate, and accessible.
• Tracking site-related documentation such as inspections, approvals, and handover records.
• Maintaining structured digital and physical filing systems for easy retrieval of information.

Operational and Administrative Support

• Handling departmental communication, including emails, letters, and coordination follow-ups.
• Supporting manpower and resource tracking in coordination with site teams.
• Assisting in the onboarding of project staff, including documentation and system access coordination.
• Identifying opportunities to improve administrative processes and workflow efficiency.
• Ensuring the confidentiality and proper handling of sensitive project and company information.
• Providing general administrative and operational support as required by management.

Qualifications and Experience

The ideal candidate will possess 2-5 years of relevant experience in a similar administrative or coordination role within the construction or fit-out industry. Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously are essential. Proficiency in document management systems and standard office software is expected. The role requires effective communication and interpersonal skills to liaise with diverse stakeholders.