HR Workforce Specialist📣 إعلان

About the Role

Talent Blueprint FZ LLC is seeking an HR Workforce Specialist for a contract position in Riyadh. This role supports large-scale international sporting events by developing scalable workforce plans, optimizing structures, managing stakeholder expectations, and ensuring cost-effective staffing aligned with operational delivery requirements. The ideal candidate possesses strong experience in workforce forecasting, budgeting, analytics, and large-scale event staffing, balancing operational readiness with commercial efficiency in a dynamic environment. A key focus is on temporary workforce deployment, agility, and cost optimization.

Workforce Planning and Forecasting

This function involves translating business and operational requirements into scalable workforce plans that align with event timelines, milestones, and venue readiness. It includes developing workforce forecasts based on event size, attendance, functional needs, and operational complexity. The specialist will build structured manpower plans for all operational areas, such as venue operations, hospitality, security, accreditation, logistics, and guest services, and continuously adjust these plans based on evolving operational needs and real-time event dynamics.

Stakeholder Engagement and Analytics

The role requires close partnership with functional heads to understand workforce needs and challenge inputs for commercial and operational alignment. Data-driven recommendations will be provided to balance service quality, cost efficiency, and operational feasibility. Influencing senior stakeholders through structured analysis and evidence-based insights is crucial. The specialist will also develop and maintain workforce dashboards tracking hiring progress, headcount, deployment readiness, and utilization, utilizing advanced Excel skills for data analysis and decision support. Monitoring key performance indicators (KPIs) such as hiring velocity, vacancy rates, deployment readiness, and cost per resource, and providing regular reporting to leadership teams are also key responsibilities.

Budget and Cost Management

This area focuses on understanding and managing workforce budgets within project and event financial constraints. Responsibilities include tracking workforce-related costs such as salaries, accommodation, transportation, air tickets, per diems, allowances, medical insurance, and statutory contributions. Identifying opportunities for workforce cost optimization without compromising operational effectiveness and supporting financial planning and workforce cost forecasting for events are essential components of this function.

Workforce Optimization and Structure Design

The HR Workforce Specialist will assess workforce structures and recommend optimal staffing models based on operational requirements. This includes ensuring the appropriate mix of Senior Managers, Managers, Specialists, Supervisors, and Coordinators is deployed based on need. Driving efficient workforce allocation across venues and functional areas, and supporting workforce mobilization strategies to maximize utilization and minimize idle capacity are also key aspects of this role.

Event Workforce Operations and Decision Making

This function supports the mobilization and deployment of workforces for large-scale sporting events, ensuring readiness across multiple venues and functional areas. It involves managing workforce adjustments during live operations, including last-minute changes and contingency staffing, and understanding the unique nature of event-based workforce planning compared to traditional corporate HR environments. Balancing operational readiness, workforce quality, service delivery, and budget constraints is critical when developing workforce plans, alongside supporting real-time decision-making during live event operations and proactively identifying and mitigating workforce risks.