Secretary

About the Role of Secretary

Saudi Services For Electro Mechanic Works Co. SSEM is seeking a Secretary to join our team in Riyadh, Saudi Arabia. This full-time position is designed for individuals with 0-1 years of experience, providing essential administrative support to ensure efficient departmental operations.

Key Responsibilities

• Manage all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare, format, and distribute various documents such as reports, letters, and presentations.
• Schedule and coordinate meetings and appointments, maintaining managers' calendars.
• Arrange meeting logistics, prepare agendas, and accurately record meeting minutes.
• Organize, maintain, and update departmental filing systems, both electronic and hard copy.
• Coordinate with internal departments and external parties on administrative matters.
• Track pending actions and follow up on assigned tasks to ensure timely completion.
• Assist in the preparation of departmental reports, presentations, and documentation.
• Handle office supplies and coordinate all administrative requirements.
• Maintain strict confidentiality of company information and sensitive documents.
• Ensure compliance with company policies and document control procedures.
• Perform any other administrative duties as assigned by the Department Manager.

Qualifications and Experience

• A minimum of 0 to 1 year of experience in a secretarial or administrative role.
• Demonstrated ability to manage correspondence and documentation effectively.
• Proficiency in scheduling and calendar management.

Required Skills

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (*, Microsoft Office Suite).
• High level of discretion and ability to maintain confidentiality.
• Attention to detail and accuracy in all tasks.

Work Environment

This role is based in Riyadh, Saudi Arabia, and is a full-time position within Saudi Services For Electro Mechanic Works Co. SSEM. The successful candidate will work within a professional administrative team, supporting departmental operations.

Application Process

We invite qualified candidates to apply for this Secretary position. Further details regarding the application process will be provided upon interest.