Secretary

About Prince Sultan University

Prince Sultan University is seeking a dedicated Secretary to join an academic department in Riyadh, Saudi Arabia. This full-time role is essential for ensuring the efficient daily operations of the department.

Role Overview

The Secretary provides fundamental administrative and office support within an academic department. This involves managing team tasks, coordinating appointments and communications, recording meeting minutes, and preparing correspondence and documents in both Arabic and English. The role supports internal operations to ensure smooth workflow and timely task execution.

Key Responsibilities

1. Manage daily administrative tasks, including correspondence, document preparation, archiving, receiving visitors, and responding to inquiries to ensure smooth departmental operations.
2. Coordinate schedules, organize meetings, prepare agendas, minutes, and follow-up procedures as needed.
3. Maintain organized records, databases, and shared files to ensure easy and accurate information retrieval.
4. Handle incoming and outgoing communications, including emails, phone calls, and internal requests.
5. Type all outgoing letters and follow up on their dispatch to relevant units in both Arabic and English.
6. Support the coordination of logistical aspects such as room bookings and event preparations.
7. Prepare and coordinate reports, presentations, and official documents in accordance with institutional standards.
8. Assist with procurement requests, invoice processing, and basic data entry when required.
9. Ensure the confidentiality and proper handling of sensitive information and documents.
10. Provide support to team members and contribute to improving administrative procedures and enhancing efficiency.
11. Perform other assigned duties within the scope of work.

Qualifications and Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 3 years of experience in a similar role.
• Full proficiency in both Arabic and English (reading, writing, and speaking).
• Proficiency in computer skills and Microsoft Office applications.
• Possess excellent personal attributes and communication skills.
• Ability to manage a team, organize tasks, manage time, and work efficiently under pressure.

Work Type

This is a full-time position requiring 2-5 years of relevant experience.

Application Process

We invite qualified candidates to apply for this position at Prince Sultan University.