Admission & Registration Officer

About the Role

كلية باترجي الطبية - Batterjee Medical College is seeking an Admission & Registration Officer to join its team in Al Madinah al Munawwarah (Medina). This full-time role is essential for supporting student admissions, managing registration processes, and maintaining student records. The officer will ensure a smooth and efficient experience for both applicants and enrolled students, while upholding institutional policies.

Key Responsibilities

• Guide applicants through the admissions process, whether they are walk-ins, phone inquiries, or online submissions.
• Review applications for completeness and communicate acceptance decisions.
• Follow up on missing documents, track payments, contracts, and required forms.
• Prepare acceptance letters and other official communications.
• Update applicant statuses within the Student Information System (SIS).
• Manage documentation for financial aid programs such as Daeem, Tamooh, Tamkeen, and Forsan.
• Prepare contracts, promissory notes, and agreements, coordinating with Legal Affairs for validation.
• Maintain accurate records in SIS and other internal systems.
• Verify eligibility and issue student ID cards, manage reprints, and maintain issuance logs.
• Organize and maintain comprehensive student records, tracking missing and submitted documents.
• Ensure secure storage and easy retrieval of all student files.
• Respond to student inquiries regarding SIS, email, and Blackboard access.
• Process student withdrawals, reactivations, and major changes.
• Issue official documents including transcripts, letters, and study plans.
• Provide support to students during registration periods.

Required Experience

• Candidates should have 1-3 years of relevant experience in admissions, registration, or student services.

Skills and Attributes

• Strong attention to detail and organizational skills.
• Excellent service orientation and communication abilities.
• Proficiency in managing student information systems and record-keeping.
• Ability to work effectively with diverse student populations and institutional departments.

Work Environment

This is a full-time position based at كلية باترجي الطبية - Batterjee Medical College in Medina, Al Madinah al Munawwarah. The role involves working within an academic setting, supporting students and faculty.

Application Process

Interested candidates are encouraged to apply. Salary details will be discussed during the interview process.