Office Administrative Support Associate

About Roche

Roche is dedicated to advancing science and ensuring access to healthcare globally. With over 100,000 employees, the company focuses on preventing, stopping, and curing diseases, aiming to improve health for current and future generations. Roche's efforts have resulted in over 26 million people treated with its medicines and more than 30 billion tests conducted using its Diagnostics products.

The Position: Office Administrative Support Associate

Roche Saudi Arabia is seeking an Office Administrative Support Associate to join the team in Jeddah. This full-time role involves managing daily administrative activities and ensuring smooth office operations. The ideal candidate will have 2-5 years of relevant experience.

Key Responsibilities

• Manage day-to-day administrative activities and handle general office inquiries.
• Collect physical invoices/bills, scan them, and forward them to the Finance department.
• Greet guests, manage visitor registration, enforce security protocols, and issue temporary access badges and IDs.
• Welcome new employees, conduct office tours, prepare workstations, and coordinate welcome kits, business cards, and access setup.
• Act as the main contact for building management and maintenance vendors.
• Oversee cleaning and repairs, and manage meeting room bookings and catering services.
• Monitor, order, and maintain stock levels for office stationery, supplies, and pantry needs.
• Handle all incoming/outgoing mail, package shipments, tracking, and logistics documentation.
• Assist in organizing internal team events, Town Halls, Family Days, and catering services.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in an administrative support role.
• Demonstrated ability to manage multiple administrative tasks efficiently.
• Experience with visitor management and security protocols.
• Proficiency in managing office supplies and vendor relations.
• Strong organizational and communication skills.

Work Environment

This is a full-time position based in Jeddah, Saudi Arabia. The role operates within a culture that encourages personal expression, open dialogue, and genuine connections, valuing individuals for their unique qualities.

Commitment to Diversity

Roche is an Equal Opportunity Employer, committed to fostering an inclusive environment where every voice matters and individuals are valued, accepted, and respected.