FF&E Project Manager

About the Role

DAR ENGINEERING is seeking an experienced FF&E Project Manager to oversee the complete lifecycle of furniture, fixtures, and equipment packages for complex projects. This full-time position is based in Jeddah and Makkah, Makkah region, and requires 5-10 years of relevant experience. The role focuses on ensuring FF&E solutions align with design intent, operational needs, budget, quality standards, and regulatory requirements.

Role Purpose and Coordination

The FF&E Project Manager will lead the planning, procurement, coordination, delivery, installation, and close-out phases. A key aspect of this role involves coordinating with various stakeholders, including clients, designers, consultants, contractors, vendors, procurement teams, and site personnel. The manager will proactively address interfaces, risks, approvals, logistics, installation, snagging, and handover processes throughout the FF&E project lifecycle.

Key Responsibilities

• Develop and manage the FF&E execution plan, procurement schedule, budget, cash flow, risk register, and reporting framework.
• Review project briefs, room data sheets, specifications, schedules, drawings, samples, mock-ups, and material submissions for completeness and design compliance.
• Coordinate FF&E requirements with architecture, interior design, MEP, ICT, security, operations, and other project disciplines.
• Lead supplier prequalification, tender evaluation, value engineering, technical clarification, recommendation, and purchase-order coordination.
• Monitor vendors and manufacturers to ensure timely shop drawings, samples, approvals, production, quality inspections, and delivery.
• Manage cost control, change requests, variations, commitments, forecasts, and commercial records in coordination with procurement and commercial teams.
• Plan shipping, customs clearance, warehousing, site access, delivery sequencing, asset tagging, and installation logistics.
• Supervise site installation and ensure protection, workmanship, testing, commissioning, and compliance with approved documents.
• Chair FF&E coordination meetings, issue progress reports, track decisions and actions, and escalate critical risks or delays.
• Lead snagging, defect closure, inventory reconciliation, warranties, spare parts, training, O&M documentation, and final handover.
• Ensure compliance with project quality, health and safety, sustainability, fire-life-safety, and client governance requirements.
• Maintain accurate FF&E schedules, procurement logs, approval trackers, asset registers, and close-out records.

Technical and Business Competencies

• Comprehensive understanding of the FF&E lifecycle, from design development and specification through procurement, installation, and close-out.
• Strong project planning, scheduling, budgeting, risk management, and contract administration capabilities.
• Ability to assess samples, mock-ups, shop drawings, finishes, and technical submissions against specifications and design intent.
• Commercial awareness and confidence in tender analysis, negotiation, value engineering, variations, and cost forecasting.
• Excellent coordination, stakeholder management, communication, presentation, and problem-solving skills.
• Ability to lead multidisciplinary teams and manage multiple workstreams in a fast-paced project environment.
• Proficiency in MS Office and project management software; familiarity with AutoCAD, BIM coordination platforms, ERP/procurement systems, and FF&E tracking tools is advantageous.

Experience and Qualifications

Candidates should possess 5-10 years of experience in FF&E project management. The role requires a strong background in managing complex projects and coordinating diverse teams to achieve project objectives within established parameters.

Application Process

If you meet the qualifications and are ready to contribute to significant projects, we encourage you to apply for this FF&E Project Manager position at DAR ENGINEERING.