Receptionist

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	مكة المكرمة

وصف الوظيفة

About the Role

Kaizen Firm is seeking a Receptionist to join a leading multinational automotive manufacturing company operating in Saudi Arabia. This full-time position is based in Jeddah, Makkah, and requires 2-5 years of relevant experience. The role supports a company specializing in high-quality automotive components and assemblies, contributing to major automotive programs through advanced manufacturing and operational excellence.

Key Responsibilities

Welcome visitors, clients, suppliers, and contractors professionally.
Confirm visitor appointments and notify relevant personnel of arrivals.
Ensure all visitors complete required registration and security procedures, issuing and collecting badges in accordance with company and MODON access requirements.
Coordinate visitor access and parking arrangements as needed.
Maintain an organized, professional, and welcoming reception area, ensuring visitor health, safety, and security protocols are followed.
Answer incoming telephone calls promptly, screening and directing them to the appropriate employee or department.
Take accurate messages and ensure timely communication.
Respond to general email inquiries and forward communications to the appropriate department.
Maintain updated internal and external contact lists.

Administrative and Office Coordination

Provide general administrative support to executive and non-executive employees.
Schedule appointments, meetings, events, and conference rooms.
Assist with travel arrangements, including flights, accommodation, and transportation, when requested.
Prepare, file, scan, copy, and distribute documents, maintaining accurate electronic and physical filing systems.
Perform data entry and update company, supplier, and customer databases.
Support the preparation of reports, letters, presentations, and other business documents.
Receive, record, and distribute incoming mail, packages, and deliveries.
Prepare outgoing mail and coordinate courier and shipping services, ensuring secure delivery of important or confidential documents.
Monitor office supplies and arrange replenishment, overseeing the appropriate use and availability of office equipment.
Report faults and coordinate repairs or maintenance with approved service providers.
Support vendor relationships related to office supplies, maintenance, catering, and other administrative services.
Assist with facilities-related requests and follow up until completion.
Coordinate food and refreshment deliveries when requested.

Meetings and Compliance

Assist with planning and coordinating meetings, conferences, employee events, and special functions.
Prepare meeting rooms, ensuring they are clean, organized, and ready for use.
Arrange catering, refreshments, and meeting materials, confirming relevant technical equipment is available and operational.
Assist with meeting invitations, attendance records, and other logistical arrangements.
Maintain accurate visitor, telephone, delivery, and access records.
Protect confidential company, employee, and visitor information.
Comply with JVIS KSA policies, MODON requirements, and applicable health, safety, and security procedures.
Report security concerns, hazards, or unusual incidents to the appropriate department immediately.

Qualifications

2-5 years of experience in a similar receptionist or administrative support role.
Strong organizational and communication skills.
Proficiency in managing office equipment and administrative tasks.
Ability to maintain confidentiality and adhere to security protocols.