Executive Secretary

About the Role

SorsX is seeking an Executive Secretary to provide administrative support to managers and staff in Riyadh, Saudi Arabia. This full-time role is essential for ensuring smooth daily operations and contributing to the company's objectives. The position requires strong organizational skills and the ability to manage multiple priorities effectively.

Key Responsibilities

The Executive Secretary will be responsible for a range of administrative and communication tasks, including:

• Managing schedules, coordinating appointments, and arranging meetings to optimize time usage.
• Preparing meeting materials, taking minutes, and documenting key decisions and action items.
• Coordinating company activities and events as required.
• Maintaining an organized and accessible filing system for documents and records.
• Preparing reports, correspondence, and other administrative documents.
• Compiling and analyzing basic information and data to support decision-making processes.
• Handling sensitive documents and information with professional discretion and confidentiality.
• Answering telephone calls and directing inquiries to the appropriate personnel.
• Facilitating communication between managers, employees, clients, and external contacts.
• Responding promptly to requests and inquiries from colleagues and clients.
• Utilizing office software effectively to complete daily administrative tasks.
• Applying negotiation and persuasion skills when necessary to coordinate requests and meet business needs.
• Following company procedures and applying a basic understanding of relevant workplace laws to support compliance.

Required Experience and Skills

Candidates for this role should possess the following:

• 0-1 year of relevant experience.
• Strong organizational skills.
• Sound judgment in administrative tasks.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in using office software.
• Effective communication skills, both internal and external.
• Discretion and confidentiality in handling sensitive information.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working closely with managers and staff to ensure administrative efficiency and operational continuity.