Fleets Specialist

About the Role

Mina Excellence is seeking a Fleets Specialist to join its Corporate Services Department in Riyadh, Saudi Arabia. This full-time role involves supporting the daily management of the company's vehicle fleet, combining both office-based administrative tasks and field responsibilities. The ideal candidate will have 0-1 years of experience in fleet coordination and operations.

Role Overview

The Fleets Specialist will be responsible for coordinating vehicle maintenance, managing insurance policies and accident claims, and overseeing general fleet operations. This position requires ensuring compliance with company policies and regulatory requirements, including regular site visits to inspect vehicles and coordinate with service providers.

Key Responsibilities

• Manage the day-to-day operations of the company's vehicle fleet.
• Coordinate scheduled and preventive vehicle maintenance with service providers.
• Handle vehicle insurance policies, renewals, and insurance claims.
• Manage accident and incident reports, including coordinating repairs and following up with insurance companies.
• Track vehicle registrations, inspections, and other regulatory documentation to ensure compliance.
• Monitor fleet utilization, maintenance schedules, and operational costs.
• Maintain accurate fleet records, documentation, and reports.
• Conduct site visits to inspect vehicle conditions and coordinate with workshops and vendors.
• Liaise with internal departments, drivers, suppliers, and external service providers.
• Prepare and analyze fleet reports using Microsoft Excel.
• Ensure vehicles comply with company safety standards and operational requirements.
• Support the Corporate Services Department with fleet-related operational initiatives and continuous improvement efforts.

Required Skills and Attributes

• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong problem-solving and coordination skills.
• Proactive and service-oriented mindset.
• Comfortable working in a dynamic environment that requires both administrative and field responsibilities.

Qualifications and Requirements

• Good understanding of vehicle documentation and regulatory requirements in Saudi Arabia.
• Excellent organizational, communication, and coordination skills.
• A valid Saudi driving license is preferred.
• Willingness to work both in the office and on-site.

Work Environment

This role is based in Riyadh, Riyadh, Saudi Arabia, and operates on a full-time schedule. The position requires a blend of office-based work and regular field visits to various sites for vehicle inspections and coordination with external service providers.