Administrative Assistant

Join HEI Schools Al Khobar Golden Belt as a Front Desk Receptionist and Administrative Assistant!
We are excited to welcome a dynamic individual to our team as we prepare to open our doors for the first time in early 2025, introducing Finland-inspired early education services for children aged 1 to 5. Owned by a progressive Saudi family, our new preschool aims to enrich the educational landscape of Al Khobar.

Position Overview:
The Front Desk Receptionist and Administrative Assistant will support the daily operations of our office by performing a variety of administrative and clerical tasks. We are looking for detail-oriented candidates with exceptional organizational skills who thrive in a fast-paced environment.

Key Responsibilities:

• Maintain an organized office environment.
• Serve as the first point of contact for visitors, clients, and phone inquiries.
• Manage calendars and schedule appointments.
• Prepare and maintain various documents and records.
• Provide administrative support to team members and management as required.
• Operate phone systems effectively to direct and transfer calls.
• Ensure high-quality customer service and maintain a professional appearance.

Job Requirements:

• Diploma or equivalent; Associate's or Bachelor's degree in Business Administration preferred.
• Fresh graduate or 12 years of experience in administration or front desk roles.
• Fluency in English required.

Skills:

• Excellent communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize responsibilities.
• Flexibility in adapting to a dynamic work environment.

Join Helmerich & Payne as an Administrative Assistant!
At H&P, our people are our strength. We are looking for a motivated Administrative Assistant to join our team in Al Khobar.
Key Responsibilities:

• Arrange travel and accommodations for rotators and visitors.
• Produce and distribute correspondence memos and letters.
• Order front office supplies and keep inventory of stock.
• Keep updated records of office expenses and costs.
• Assist colleagues with various administrative tasks.
• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area.
• Provide accurate information in-person and via phone/email.
• Maintain office security by following safety procedures.
• Update calendars and schedule meetings.
• Manage office janitorial services.

Knowledge, Skills, and Abilities Required:

• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• High school diploma or equivalent; college degree preferred.

Working Relationships:
Internal: Regular contact with all levels of employees and management. External: Contact with outside services, vendors, clients, job applicants, and visitors.

Thank you for your interest in joining our team!

Administrative Assistant
We at Eiroli Limited are looking for an outstanding Administrative Assistant to join our team. This role will take on critical responsibilities to ensure smooth workflow and effective implementation of administrative decisions.

Key Responsibilities:

• Implement administrative instructions and follow up on decisions issued by the direct manager.
• Open and sort physical mail and respond to emails as directed by the manager.
• Complete typing tasks and respond to inquiries and phone calls.
• Organize and maintain files for easy reference.
• Coordinate and organize meetings and take minutes.

Required Qualifications:

• Bachelor's degree in Business Administration, Management Information Systems, Marketing, or any related field.
• Advanced skills in customer service, email management, office equipment, and typing.
• Proficiency in both Arabic and English.

Additional Information:
Job Type: Full-time
Shift: Morning
Number of Vacancies: 1
Location: Eastern Province, Al Khobar

Do not miss the opportunity to join our team at Eiroli Limited!