Administrative Assistant📣 Job Ad

Join Hamad M. Al Rugaib & Sons Trading Co. as an Administrative Assistant!
In this role, you will play a critical part in supporting our company’s real estate development work. You will be responsible for supervising and following up on contracts, licenses, and government requirements associated with our projects, ensuring that our facilities systems and services reinforce core operations and contribute to strategic objectives.

Responsibilities:

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.

Join Parsons Corporation as an Administrative Assistant!
In a world of possibilities, pursue one with endless opportunities at Parsons. Imagine a career where you can be yourself, thrive, and find your next step now.

Job Responsibilities:

• Gather and review statistics and general data; combine into established reports for internal and external use.
• Verify data accuracy, matching supplier invoices against file copies.
• Distribute reports as directed by the supervisor.
• Greet visitors and clients; manage security and telecommunications systems.
• Handle queries and complaints via phone, email, and general correspondence.
• Manage meeting room availability and maintain general correspondence and files.
• Establish and maintain records of equipment service dates.
• Perform other responsibilities as assigned.

Required Skills:

• Bachelor's degree or diploma in a related field.
• Minimum of 2 years of experience in a similar role.
• Proficient in MS Office, with expertise in Word, PowerPoint, and Excel.
• Detail-oriented, good communication skills, and the ability to multitask in a fast-paced environment.

Why Choose Parsons?
We invest in our employees' wellbeing with growth opportunities as endless as the sky. Join us in shaping the future!