Administrative Assistant📣 Job Ad

Join Nano Shield as an Administrative Assistant!
We are excited to announce a job opening for the position of Administrative Assistant at our company located in Jeddah. This role is essential for supporting our operations and ensuring the smooth functioning of our administrative tasks.

Position Details:

• Location: Jeddah
• Nationality: Saudi
• Condition: Must not be currently registered on the workforce

Salary: To be determined after reviewing applications.

How to Apply:
Please send your resume to h@*************** with the subject line 'Administrative Assistant'. We look forward to your applications!

Administrative Assistant
The Abdul Aziz Yusuf Baghdadi Garden and Farm Foundation is looking for an administrative assistant to join the team. The employee will undertake important tasks related to organizing daily work details and ensuring operations run efficiently.

Main Duties and Responsibilities:

• Execute human resources tasks and management instructions.
• Open and sort mail and respond to email.
• Complete printing tasks and respond to inquiries.
• Organize and document meetings with the direct supervisor.
• Care for and follow up on files and transactions.

Qualifications:
Three-year diploma after high school in:

• Human Resources.
• Business Administration.

Required Skills:

• Customer service.
• Email management software.
• Writing and typing skills.
• The ability to schedule meetings and take responsibility.

Languages:

• Arabic - Advanced
• English - Advanced

Join Haven Scientific as an HR and Administration Assistant!
Haven Scientific is a Saudi factory specialized in the development and manufacturing of genomics testing kits. We are dedicated to localizing the design and manufacture of diagnostic testing kits that cater to the specific genetic and microbial makeup of the region.

Position Summary:
We are on the lookout for a detail-oriented and proactive HR and Administration Assistant to support our internal operations. This is a fantastic opportunity for a recent graduate eager to begin a career in human resources and office administration. The role involves:

• Assisting with employee record management
• Supporting recruitment activities
• Handling daily administrative tasks
• Contributing to broader HR and Admin initiatives

No prior experience is required as training will be provided.

Job Responsibilities:
Human Resources Duties:

• Assist with the recruitment process; posting job ads, scheduling interviews, and maintaining candidate records.
• Help onboard new employees; prepare documentation and ensure smooth transitions.
• Maintain up-to-date employee records (digital and hard copies).
• Prepare HR documentation such as employment letters, reports, SOPs, and memos.
• Support employee engagement initiatives and internal communications.
• Maintain accurate and confidential personnel files.
• Perform other related duties as assigned by HR management.

Administration Duties:

• Support general office operations including printing, filing, and supply coordination.
• Assist in the preparation of reports, presentations, and meeting minutes.
• Organize and maintain filing systems (both electronic and paper).
• Coordinate travel arrangements and meeting schedules.
• Facilitate smooth administrative workflows between departments.
• Respond to employee inquiries and manage internal communication.
• Perform other related duties as assigned by administration management.

Qualifications:

• Fresh graduate with a Bachelor’s degree in Human Resources or Business Administration.
• Strong written and verbal communication skills in both English and Arabic.
• Excellent organizational, multitasking, and time management abilities.
• Diligent, detail-oriented, and quick to grasp new concepts.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Demonstrates discretion and professionalism in handling confidential information.
• Proactive, eager to learn, and committed to personal and professional growth.