Administrative Assistant📣 Job Ad

• Assist with general office tasks, including filing and email correspondence.
• Manage schedules, coordinate meetings, and maintain accurate records.
• Handle information requests and direct them to appropriate departments.
• Track and manage important documents such as contracts and reports.
• Prepare agendas, take notes during meetings, and follow up on action items.
• Arrange travel logistics for staff, including flight and hotel bookings.
• Organize team activities and events.
• Manage office supplies to ensure smooth operations.
• Support team leaders with various administrative tasks.

• Bachelor’s degree in business administration or a related field (preferred).
• 12 years of experience in administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

• Manage and maintain schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organise and maintain filing systems, both electronic and physical.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Coordinate meetings and events, including booking venues and catering.
• Provide general administrative support to various departments as needed.
• Handle confidential information with discretion and professionalism.

• Proven experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and flexibility to handle changing priorities and deadlines.

Administrative assistant needed to work in a prestigious company, with high organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or a related field, or have at least two years of experience in administrative support.

Main tasks:

• Organizing and managing appointments, meetings, and agendas

• Preparing and coordinating administrative reports and correspondence

• Follow up on administrative transactions and file management and archiving

• Coordination with different departments and facilitating the flow of information

• Managing phone calls and emails

• Providing logistical support for meetings and events

• Assisting in preparing presentations and important documents

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