Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant!
We are currently seeking a skilled Administrative Assistant to support our team in Jeddah, Saudi Arabia. This role involves a variety of administrative tasks that are crucial for the smooth operation of our office.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with internal & external stakeholders to handle requests and queries from senior managers

Qualifications:

• Bachelor's degree from a recognized university
• Previous experience working at the Senior Management level in an international company is required
• Minimum of 2 years experience in an Administrative role
• Excellent command of written and spoken English
• Bilingual - Arabic and English
• Able to perform multiple tasks simultaneously

Join DuPont as an Administrative Assistant and become part of our mission to empower the world with essential innovations. We are looking for a detail-oriented individual who can effectively support our operations and contribute to our dynamic team.

Your key responsibilities include:

• Coordinate with Sadara ISD for visitor access and manage access badges.
• Maintain the employee database using Power App for accurate records.
• Process visitor access requests through Power App or email efficiently.
• Schedule and coordinate Safety Orientation sessions for compliance with safety protocols.
• Escort plant visitors, ensuring a professional service.
• Organize Annual Medical Checkups for employees as per company guidelines.

Qualifications we are looking for:

• BA degree in Business Administration or a related field.
• At least 5 years of experience in a similar role.
• Proficient knowledge of government-related processes, particularly in customs & trade compliance.
• Ability to work independently, delivering high-quality results while adhering to company policies.
• Strong organizational skills, proactive attitude, and flexibility.
• Ability to communicate effectively and build strong relationships with stakeholders.
• Fluency in Arabic and English.
• Solid knowledge of Microsoft Office.

At DuPont, we value diversity and are committed to providing equal employment opportunities. We look forward to welcoming new talent to our innovative organization.

Company Description
Alshaimaa Training Institute SA076 is seeking an enthusiastic Assistant to join our team in a part-time remote capacity. This position is vital for ensuring smooth operations and effective communication within our team.

Role Description
The Assistant will be responsible for:

• Supporting day-to-day operations
• Scheduling appointments
• Managing communication
• Providing administrative support to the team

Qualifications
To be successful in this role, candidates should possess:

• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office applications
• Ability to work independently and remotely
• Attention to detail and accuracy
• Experience in administrative support roles is a plus
• High school diploma or equivalent