Administrative Assistant📣 Job Ad

in Hill International

about 17 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join Our Team as an Administrative Assistant!
We are currently seeking a skilled Administrative Assistant to support our team in Jeddah, Saudi Arabia. This role involves a variety of administrative tasks that are crucial for the smooth operation of our office.

Key Responsibilities:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute emails, correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with internal & external stakeholders to handle requests and queries from senior managers

Qualifications:

Bachelor's degree from a recognized university
Previous experience working at the Senior Management level in an international company is required
Minimum of 2 years experience in an Administrative role
Excellent command of written and spoken English
Bilingual - Arabic and English
Able to perform multiple tasks simultaneously

Requirements

Open for all nationalities
Requires 0-1 Year experience

About Hill International

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DuPont

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Join DuPont as an Administrative Assistant and become part of our mission to empower the world with essential innovations. We are looking for a detail-oriented individual who can effectively support our operations and contribute to our dynamic team.

Your key responsibilities include:

Coordinate with Sadara ISD for visitor access and manage access badges.
Maintain the employee database using Power App for accurate records.
Process visitor access requests through Power App or email efficiently.
Schedule and coordinate Safety Orientation sessions for compliance with safety protocols.
Escort plant visitors, ensuring a professional service.
Organize Annual Medical Checkups for employees as per company guidelines.

Qualifications we are looking for:

BA degree in Business Administration or a related field.
At least 5 years of experience in a similar role.
Proficient knowledge of government-related processes, particularly in customs & trade compliance.
Ability to work independently, delivering high-quality results while adhering to company policies.
Strong organizational skills, proactive attitude, and flexibility.
Ability to communicate effectively and build strong relationships with stakeholders.
Fluency in Arabic and English.
Solid knowledge of Microsoft Office.

At DuPont, we value diversity and are committed to providing equal employment opportunities. We look forward to welcoming new talent to our innovative organization.

0-1 years