Administrative assistant Jobs in Saudi Arabia

• Perform reception, hospitality, and office support duties including answering phones, guest relations, and internal office events.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires, and relocations.
• Organize client courses and events, print and ship related materials.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

• Service-oriented team members who take pride in helping others.
• Sophisticated communicators who can build rapport across diverse clients and colleagues.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and commit to getting the job done right.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Mission-driven work that makes a meaningful difference.
• An empowering culture that welcomes your ideas, perspectives, and experiences.
• Learning and development opportunities.
• A vibrant workplace in the stunning Al Faisaliah Tower.

• Consistently offer professional, friendly, and engaging service.
• Oversee Talent & Culture department in the day-to-day operations.
• Manage all office administration duties, including correspondence and ordering supplies.
• Support staff events and maintain a confidential filing system.
• Organize and execute administrative systems & procedures.
• Coordinate and support all aspects of culinary activities.
• Serve as a primary information source for the team.
• Follow departmental policies and safety procedures.
• Perform other duties as assigned.

• Excellent interpersonal and communication skills.
• Ability to prioritize multiple tasks effectively.
• Experience in handling complex and confidential information.
• 1+ year experience in a hotel environment preferred.
• Bachelor's Degree or Hotel Management Degree preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Opera.
• Detail-oriented with strong organizational skills.
• Fluent in English.

• Consistently offer professional, friendly, and engaging service.
• Oversee Talent & Culture department in the day-to-day operations.
• Manage all office administration duties, including correspondence and ordering supplies.
• Support staff events and maintain a confidential filing system.
• Organize and execute administrative systems & procedures.
• Coordinate and support all aspects of culinary activities.
• Serve as a primary information source for the team.
• Follow departmental policies and safety procedures.
• Perform other duties as assigned.

• Excellent interpersonal and communication skills.
• Ability to prioritize multiple tasks effectively.
• Experience in handling complex and confidential information.
• 1+ year experience in a hotel environment preferred.
• Bachelor's Degree or Hotel Management Degree preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Opera.
• Detail-oriented with strong organizational skills.
• Fluent in English.

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations for internal and external audiences.
• Attend meetings and prepare initial draft of minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create, edit, and manage official documents, reports, and correspondence.
• Manage communication with external authorities and respond to surveys.
• Organize major company events and workshops, handling all logistics.
• Support the production team in maintaining accurate reports and preparing KPI reports.
• Conduct data analysis and create templates for reports as required.

Tasks:

• Follow up on residency renewals and transfer of sponsorships.

• Dealing with platforms Absher – Muqeem – Mudad – Social Insurance – Qiwa.

• Prepare employee files and keep them organized.

• Enter data and updates in government systems.

• Coordinate the joining and leaving procedures for employees.

Requirements:

• Experience of no less than two years in the mentioned tasks.

• Proficiency in using computers and government platforms.

 Job Vacancy – E-commerce Manager ( Saudi)

We announce  the availability of a unique job opportunity for the Saudi national, who has a passion and experience in e-commerce, and possesses skills in achieving sales and market analysis.

 Main Tasks:

• Manage and operate the online store.

• Monitor sales and achieve monthly growth.

• Upload products and enhance user experience.

• Implement marketing plans in collaboration with the team.

• Provide regular reports on performance and sales.

 Requirements:

• Saudi nationality 

• Practical experience or strong knowledge in e-commerce.

• Ability to work as part of a team and achieve clear goals.

• Passion for development and learning and achieving tangible results.

Financial Benefits:

• Salary: starts at 2000 SAR during the first 3 months (probation period).

• After passing the probation: 40005000 SAR monthly.

• Share of store profits (usually between 35% depending on performance).

 Work Location: [Riyadh - Al Waha neighborhood]
 Working Hours: [Full-time]

 To apply:
Send your CV to [05********] titled "E-commerce Manager".

Note: No calls allowed 

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, translate, and proofread internal and external correspondence in English and Arabic.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential documents and maintain discretion at all times.
• Assist in preparing reports, presentations, and executive summaries.
• Coordinate between departments and act as a point of contact for internal and external stakeholders.
• Track and follow up on projects, deadlines, and deliverables.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent command of English (verbal and written).
• Professional demeanor and high level of discretion.

Job Description:

Providing administrative support to lawyers and legal staff by coordinating appointments and sessions, organizing legal files and documents, preparing official correspondence and reports, following up on deadlines and judicial procedures, and communicating with clients and official entities, while ensuring complete confidentiality and accuracy in performing tasks.

Job Title: Administrative Assistant

Weekly Vacation: Friday, Saturday

Working Hours: From 8 AM to 4 PM

Professional Skills:

• Organizing files and managing appointments accurately and efficiently.

• Proficient in handling email systems and official correspondence.

• Excellent written and verbal communication skills in both Arabic and English.

• Proficiency in English speaking and writing (excellent level).

• Mastery of Microsoft Office programs (Word, Excel) and using them in report preparation.

• Coordinating meetings and preparing agendas.

• High skill in time management and the ability to multitask under pressure.

• Full commitment to maintaining confidentiality and accuracy in handling sensitive information.

• Providing exceptional customer service and warm reception that reflects a professional image of the company.

• Implement administrative instructions and follow up on the decisions of the direct manager.
• Open and sort mail and distribute it to the relevant parties.
• Complete office work, and respond to inquiries and phone calls.
• Organize meetings and record their minutes.

• Bachelor's degree in Business Administration or Executive Secretarial.
• At least two years of practical experience.
• Fluency in Arabic and English.