Administrative assistant Jobs in Saudi Arabia

• Administrative Support:
  Manage phone calls, emails, and correspondence; schedule meetings and appointments; and handle office supplies. Greet clients, manage the reception area, and handle client inquiries. Make travel arrangements, organize firm events, seminars, and webinars.
• Team Management:
  Provide support to lawyers, manage schedules, prepare legal documents, and assist with project management tools to track tasks.
• HR Support:
  Assist with onboarding, scheduling interviews, and maintain employee files.
• Accounts Billing:
  Support accounts payable and receivable, invoice processing, tracking payments, and financial record maintenance.
• Client Services:
  Maintain client contact lists, manage client correspondence, and organize documentation.
• IT Management:
  Support office equipment setup, data entry, and assist with IT training sessions.

• Manage calendar, schedule meetings and travel arrangements.
• Handle incoming and outgoing communications, including emails and phone calls.
• Prepare, edit, and proofread documents, reports, and presentations.
• Organize and coordinate meetings, prepare agendas, distribute materials, and take minutes.
• Plan and execute events and conferences related to management responsibilities.
• Serve as the primary point of contact between management and stakeholders.
• Maintain organized and accurate records of all documents and correspondence.
• Handle confidential information with discretion.
• Assist in strategic meetings preparation, including research and data analysis.
• Support the development of strategic initiatives and projects.
• Ensure efficient operation of office supplies and equipment.

Handling the current status with Govt. requirements, and employee and company licenses.

• Coordinate between teaching administrative coordinators and the undergraduate office to ensure smooth operations.
• Attend assigned classes and assist in the delivery of education.
• Organize and distribute class notes and case studies as required.
• Facilitate group discussions alongside course instructors.
• Monitor students during exams, aiding those with special needs.
• Manage class assignments and project report distribution.
• Communicate with IT and Facility departments for class preparedness.
• Document student attendance and behavior, reporting disturbances.
• Oversee daily office activities, including email correspondence and orientation for new members.
• Schedule and coordinate tasks aligning with the College’s objectives.
• Assist in organizing college events, orientations, and ceremonies.
• Implement policies regarding student attendance and behavior monitoring.
• Perform all duties with professionalism and confidentiality.

• Manage administrative tasks effectively
• Ensure proficient use of Microsoft Office
• Navigate government websites with ease
• Demonstrate strong time management skills

• Diploma or higher in relevant field
• Minimum of 6 months experience in a similar role
• Proficiency in English
• Ability to join immediately

Job Title:
Administrative Officer

Job Description:
We are seeking an experienced and motivated Administrative Officer to support the company’s registration and qualification process with major corporations. Responsibilities include:

Managing the company’s prequalification and registration with major clients.

Operating and handling tasks through the SAP Ariba system.

Receiving tenders and purchase orders from clients and coordinating with relevant departments.

Preparing and submitting price quotations.

Following up and reviewing qualification requirements.

Handling incoming calls and client inquiries and ensuring timely follow-up.

Managing emails and coordinating responses across departments.

Communicating fluently in English, with sufficient Arabic skills for internal collaboration.

Holding a valid driving license.

Visiting major companies to follow up on registration and qualification processes.

Occasionally accompanying sales staff on company visits.


Job Benefits:

Health insurance

Company car provided

Registration in the General Organization for Social Insurance (GOSI)

Attractive incentives upon successful qualification or award of a project from a newly qualified client

Incentives for bringing new projects

Mobile and housing allowance


Working Hours:

8 hours per day

Saturday to Wednesday: Full working days

Thursday: Half-day

• Engage in conversations in both Arabic and English with chatbots to assess their progress.
• Create novel conversations to enhance chatbot responses.
• Research and fact-check AI responses to ensure high-quality output.
• Compare performance across different AI models.

• Full-time or part-time remote position.
• Flexible project selection and scheduling.
• Hourly pay starting at $25+ USD, with bonuses for high-quality work.

• Fluency in Arabic and English.
• Completed or ongoing bachelor’s degree.
• Excellent writing and grammar skills.
• Strong research and fact-checking abilities.

• Handle correspondence, manage records, and maintain filing systems.
• Receive and distribute incoming and outgoing mail.
• Type various correspondence and reports, and draft simple letters.
• Answer telephone calls and greet visitors, responding to routine inquiries.
• Maintain office supplies and operate necessary office machines.
• Manage the organization’s calendar and timekeeping.

• Completion of High School Certificate (12 years schooling).
• 2 years Diploma in a related field.
• Minimum 2 years of healthcare clerical experience preferred.
• Good communication skills in English; knowledge of Arabic is desirable.
• Computer skills (Microsoft Word, Excel, PowerPoint, Outlook) are desired.
• Ability to work independently and as part of a diverse team.

• Handling phone communications with professionalism.
• Managing internal and external communications.
• Performing various executive administrative tasks.
• Utilizing strong clerical skills to support daily operations.

• Strong administrative assistance and executive support skills.
• Excellent phone etiquette and communication abilities.
• Proficiency with Microsoft Office suite.
• Outstanding organizational and time management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality with sensitive information.
• Prior experience in a similar role is advantageous.

• Assist with general office tasks, including filing and email correspondence.
• Manage schedules, coordinate meetings, and maintain accurate records.
• Handle information requests and direct them to appropriate departments.
• Track and manage important documents such as contracts and reports.
• Prepare agendas, take notes during meetings, and follow up on action items.
• Arrange travel logistics for staff, including flight and hotel bookings.
• Organize team activities and events.
• Manage office supplies to ensure smooth operations.
• Support team leaders with various administrative tasks.

• Bachelor’s degree in business administration or a related field (preferred).
• 12 years of experience in administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

• Executive Secretary
• Content Writer

• 2 to 5 years of experience
• Bachelor's degree or diploma
• Professionalism, organization, and creativity are essential to meet your ambition!

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Job Title:
Television Programs Director

Entity: Noor Al-Khaleej Company for Artistic Production
Type of Work: Full-Time
Location: [Riyadh, Al-Hamra District]

Job Objective:

To lead the process of directing television and digital programs from the idea stage to the final product, ensuring the delivery of creative and professional content that reflects the company's vision and achieves the satisfaction of the target audience.

Duties and Responsibilities:


• Develop and implement the directorial vision in accordance with the company's policy.
• Manage the technical work team and supervise filming and editing.
• Collaborate with screenwriters, photographers, engineers, and the production team.
• Set filming schedules and ensure the workflow runs efficiently.
• Monitor the editing and final directing processes to ensure content quality.
• Provide creative and technical solutions during filming or post-production.
• Maintain and enrich the visual identity of the programs with innovative directing methods.


Qualifications and Requirements:

• At least 3 years of experience in directing programs or artistic production.
• Complete familiarity with filming, lighting, and editing techniques.
• Strong leadership and organizational skills.
• Ability to work under pressure and meet deadlines.
• Visual creativity and refined artistic taste.
• Proficiency in using directing software such as Adobe Premiere, Final Cut, or others.

• Managing and organizing customer data and records
• Assisting the sales team with follow-ups, meetings, and scheduling
• Preparing and sending quotations and extracting BOQs
• Communicating with our factories for pricing, quantities, and placing orders
• Managing contacts, tracking communication, and ensuring timely follow-ups
• Preparing and maintaining project files, quotations, and documentation
• Following up with clients on sample approvals, project updates, and pending decisions
• Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
• Helping schedule meetings, showroom visits, and internal team check-ins
• Organizing and filing purchase orders, delivery notes, and invoices
• Providing administrative support for tenders, submittals, and proposals
• Preparing summary reports on inquiries, quotations, or sales follow-ups

• Strong communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Fluent in English (written and spoken); Arabic is a plus
• Organized, responsible, and eager to learn
• Experience in a similar administrative or sales support role is a plus
• Able to manage multiple tasks and deadlines effectively
• Works well under pressure in a fast-paced environment
• 13 years of experience in administration or sales coordination
• Background in interior design, architecture, or procurement is a plus
• Knowledge of ERP system is a bonus

• Serve as the focal point for departmental requests with support services (*, IT, admin, facilities).
• Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.
• Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.
• Lead coordination of training needs requests by submitting and following up with the HC department.
• Manage the Department Head’s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.
• Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.
• Maintain organized electronic and physical filing systems, ensuring quick and secure document access.
• Prepare and edit departmental reports, professional presentations, and other official documentation.
• Provide logistical and coordination support for special projects led by the Department Head.
• Manage petty cash and monitor the department’s administrative spending in alignment with budget controls.
• Oversee the planning and execution of departmental events from initiation to completion.
• Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.

• Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
• Basic knowledge of business planning and work dashboards.
• Well-presented with strong presentation skills.
• Fluent in English language.