Administrative assistant Jobs in Saudi Arabia

• Manage daily office operations and maintain supplies.
• Schedule meetings and coordinate travel arrangements.
• Serve as the central point of contact for communication.
• Prepare and manage documentation and reporting.
• Maintain data and records accurately.
• Assist in HR activities including staff training and recruitment.
• Ensure compliance with company regulations and confidentiality.

• Minimum of 5 years experience in an administrative support role.
• High school diploma or equivalent; a bachelor’s degree is preferred.
• Excellent communication skills and proficiency in Microsoft Office.
• Ability to handle sensitive information and maintain confidentiality.

• Entering and retrieving information in computer databases to update records, files, and reservations.
• Preparing documents including letters and memos using word processing and spreadsheet software.
• Handling incoming and outgoing mail and maintaining organized filing systems.
• Interacting with guests and colleagues in a professional manner while ensuring confidentiality and protection of company assets.
• Supporting supervisors with various administrative duties as required.

• Entering and retrieving information in computer databases to update records, files, and reservations.
• Preparing documents including letters and memos using word processing and spreadsheet software.
• Handling incoming and outgoing mail and maintaining organized filing systems.
• Interacting with guests and colleagues in a professional manner while ensuring confidentiality and protection of company assets.
• Supporting supervisors with various administrative duties as required.

• Provide administrative and operational support to the sales team.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of essential documents.
• Maintain and update internal databases and CRM systems.
• Assist in processing sales orders related to training sessions.
• Prepare and manage training schedules, contracts, proposals, and reports using MS Office.
• Ensure timely follow-up on client requests and feedback to maintain high customer satisfaction.
• Organize and maintain all relevant sales documentation.

• Bachelor’s degree in Business Administration, Marketing, or a related field preferred.
• Bilingual proficiency in Arabic and English is a plus.
• Proficiency in MS Office Suite is essential.
• 23 years of experience in administrative roles are mandatory.
• Strong organizational and multitasking abilities with great attention to detail.
• Excellent communication and interpersonal skills.

• Employment Visa
• Medical Insurance

• Provide general administrative support and manage confidential information.
• Prepare information for executive discussions and handle sensitive communications.
• Maintain filing systems, document control, and track compliance documentation.
• Coordinate audits, inspections, and monitor project timelines.

• Schedule medical advisory board meetings and support clinical research activities.
• Assist with submissions to regulatory authorities ensuring proper documentation.

• A Bachelor's degree or equivalent with at least 2 years of administrative experience.
• Experience in the pharmaceutical or healthcare industry is preferred.
• Fluent in English and Arabic, both spoken and written.
• Proficiency with document management systems is a plus.

• Assist in the preparation and coordination of meetings, scheduling, agenda creation, and minute-taking.
• Efficiently manage calendars to minimize schedule conflicts and prioritize appointments.
• Maintain organized filing systems for both electronic and paper-based documents.
• Handle incoming communications, directing them to the appropriate parties as needed.
• Prepare and coordinate travel arrangements, including flights and accommodations.
• Support project-related administrative tasks such as data entry and document preparation.
• Monitor office supplies and inventory levels to ensure smooth daily operations.

• A minimum of 12 years of experience in administrative support.
• Proficient in Microsoft Office Suite with the ability to create detailed documents and presentations.
• Strong organizational skills, capable of managing multiple projects simultaneously.
• Excellent communication skills to interact professionally with diverse individuals.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proven problem-solving skills and capability to identify and implement effective solutions.
• Flexibility in adapting to changing priorities.

We are seeking a detail-oriented Administrative Assistant ( medical coordinator ) to join our dynamic team, responsible for providing comprehensive administrative support to ensure smooth office operations. The ideal candidate will handle various tasks including managing calendars, coordinating meetings, organizing files, preparing correspondence, maintaining office supplies, and assisting with data entry and document processing. Key responsibilities also include greeting visitors, answering phone calls professionally, supporting team projects, and collaborating with different departments to maintain efficient workflow.
We are seeking a highly organized and detail-oriented Clinic Coordinator to join our team. The ideal candidate will play a vital role in ensuring the smooth running of clinic operations and providing exceptional support to patients throughout their care journey.
Key Responsibilities:
- Clinic Operations: Coordinate clinic start times, manage scheduling, and ensure seamless daily operations.
- Patient Follow-Up: Oversee patient follow-up processes, including pre- and post-surgery communication.
- Insurance Coordination: Obtain insurance approvals, verify coverage, and follow up on required information to facilitate patient care.
- Appointment Management: Arrange and confirm patient appointments, rescheduling as needed to optimize efficiency.
- Post-Surgery Care: Follow up with patients post-surgery to ensure proper recovery and address concerns.

Qualifications:
- Basic knowledge of insurance processes and patient care requirements.
- Strong communication and organizational skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Prior experience in healthcare coordination is preferred but not required.

If you’re passionate about patient care and thrive in a dynamic clinical setting, we’d love to hear from you!

• Managing and organizing customer data and records
• Assisting the sales team with follow-ups, meetings, and scheduling
• Preparing and sending quotations and extracting BOQs
• Communicating with our factories for pricing, quantities, and placing orders
• Managing contacts, tracking communication, and ensuring timely follow-ups
• Preparing and maintaining project files, quotations, and documentation
• Following up with clients on sample approvals, project updates, and pending decisions
• Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
• Helping schedule meetings, showroom visits, and internal team check-ins
• Organizing and filing purchase orders, delivery notes, and invoices
• Providing administrative support for tenders, submittals, and proposals
• Preparing summary reports on inquiries, quotations, or sales follow-ups

• Strong communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Fluent in English (written and spoken); Arabic is a plus
• Organized, responsible, and eager to learn
• Experience in a similar administrative or sales support role is a plus
• Able to manage multiple tasks and deadlines effectively
• Works well under pressure in a fast-paced environment
• 13 years of experience in administration or sales coordination
• Background in interior design, architecture, or procurement is a plus
• Knowledge of ERP system is a bonus

• Serve as the focal point for departmental requests with support services (*, IT, admin, facilities).
• Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.
• Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.
• Lead coordination of training needs requests by submitting and following up with the HC department.
• Manage the Department Head’s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.
• Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.
• Maintain organized electronic and physical filing systems, ensuring quick and secure document access.
• Prepare and edit departmental reports, professional presentations, and other official documentation.
• Provide logistical and coordination support for special projects led by the Department Head.
• Manage petty cash and monitor the department’s administrative spending in alignment with budget controls.
• Oversee the planning and execution of departmental events from initiation to completion.
• Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.

• Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
• Basic knowledge of business planning and work dashboards.
• Well-presented with strong presentation skills.
• Fluent in English language.