Administrative assistant Jobs in Saudi Arabia

• Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
• Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
• Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
• Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
• Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

• Education: Degree in Business Administration, Office Management, or related field.
• Experience: 2–4 years in administrative, compliance, or client coordination.
• Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

• Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
• Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
• Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
• Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
• Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

• Education: Degree in Business Administration, Office Management, or related field.
• Experience: 2–4 years in administrative, compliance, or client coordination.
• Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

• Assist with daily office tasks, managing correspondence.
• Organize office files and records, both physical and electronic.
• Prepare and edit various documents, reports, and presentations.
• Manage office supplies inventory and orders.
• Support office staff and departments as needed.
• Ensure timely delivery of reports and maintain organized documentation.
• Arrange travel and accommodation for executives, employees, and clients.
• Assist in visa application processes ensuring accuracy in documentation.
• Maintain compliance with government support programs.
• Handle additional tasks as requested by partners and managers.

• Recent graduate in Business Administration, Management, or related field.
• Fluency in English and Arabic.

• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Effective time management skills.
• Proficient with Microsoft Office.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and eagerness to learn.

• Assist with daily administrative operations, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and organize documentation for reports and presentations.
• Maintain filing systems and ensure that all documents are updated and accessible.
• Support the team with various projects and tasks as needed.
• Handle inquiries from clients and stakeholders in a timely and professional manner.
• Assist in the planning and coordination of company events and meetings.

• A diploma or equivalent is required; a degree in business administration or related field is a plus.
• At least 3 years of administrative experience is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage time effectively and prioritize tasks appropriately.
• Experience with office equipment and technology.
• Team-oriented with a positive attitude and willingness to assist others.

• Communication and coordination
  • Answer and direct phone calls, take messages, and handle inquiries.
  • Manage incoming and outgoing mail, faxes, and emails.
  • Draft and edit correspondence, memos, and letters.
  • Greet visitors and act as a first point of contact for clients.
• Scheduling and event management
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Arrange travel and make reservations for staff.
  • Plan and coordinate events, conferences, and meetings.
  • Prepare agendas and record minutes for meetings.
• Office and information management
  • Create and maintain electronic and physical filing systems.
  • Manage and order office supplies and maintain inventory.
  • Perform data entry and maintain databases.
  • Perform basic bookkeeping tasks and process expense reports.
• Document and report preparation
  • Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
  • Assist in the preparation of regularly scheduled reports.
  • Proofread documents for accuracy and grammar.
• General support and other duties
  • Provide administrative support to managers and employees.
  • Assist with project management tasks, such as tracking deadlines.
  • Ensure confidentiality of sensitive information.
  • Collaborate with other departments to ensure efficient workflow.
  • Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
  • Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

• Experience in Administrative Assistance and Executive Administrative Assistance.
• Strong Phone Etiquette and Communication skills.
• Proficient in Clerical skills and office management.
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively.
• Proficiency in using office software and technologies.
• Bachelor's degree in Business Administration or related field is a plus.
• Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

• A competitive salary package with performance-based incentives.
• Opportunity to grow within a fast-paced and dynamic consultancy environment.
• Exposure to a diverse set of responsibilities and a collaborative work culture.
• Comprehensive benefits package and career development support.

• Administrative Support: Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

• Review and reconciliation of expense reports to ensure accuracy and compliance.

• Bachelor’s degree in business management and administration or related discipline.
• 1 year and above in administration.
• Professional administrative experience.
• Fluent in English & Arabic.

• Administrative Support: Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

• Review and reconciliation of expense reports to ensure accuracy and compliance.

• Bachelor’s degree in business management and administration or related discipline.
• 1 year and above in administration.
• Professional administrative experience.
• Fluent in English & Arabic.

• Assist project teams with document preparation, formatting reports, presentations, and correspondence.
• Prepare meeting minutes for Project Managers and Functional Leads.
• Coordinate project events and assist Project Secretary in logistics.
• Facilitate project inductions and prepare induction booklets.
• Liaise with ICT for project-related IT support.
• Provide administrative support to project personnel and manage incoming/outgoing mails.
• Ensure availability of office supplies and manage stationery orders.
• Maintain project database spreadsheets and provide relevant project information.

• Excellent written and verbal communication skills.
• Experience with Microsoft Office Suite (Word, Excel).
• Ability to work independently and within a team.
• Proven experience in coordinating activities and meeting deadlines.
• Previous engineering experience is advantageous.

• Ensure the execution of safety aspects by utilizing the APQ Basic Safety Practice program.
• Comply with local safety, health, and environment standards.
• Manage Site Leadership’s calendars and schedule meetings.
• Assist in preparing daily, weekly, monthly, and yearly reports.
• Develop documents and presentations using Excel, PowerPoint, and Word.
• Use SAP for travel management and purchase requisitions.
• Organize team events and manage bookings for visitors.
• Supervise company vehicles and ensure proper maintenance.
• Coordinate with the Government Relations Office for document management.

• A 2-year diploma or higher in Business Administration or related field.
• Minimum of 5 years of experience as an Administration Assistant in a manufacturing environment.
• Awareness of Quality, Occupational Health & Safety, and Environment Management systems.
• Demonstrated leadership and interpersonal skills.
• Strong problem-solving capabilities with attention to detail.
• Proficiency in English, with strong communication skills.

• Assist with daily office tasks, including managing incoming and outgoing correspondence.
• Organize and maintain office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments.
• Ensure timely delivery of reports and maintain structured documentation.
• Arrange travel, transport, and accommodation for executives and clients.
• Assist with the visa application process for employees and partners.
• Manage administrative tasks related to office needs and take the lead on additional duties as requested.

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office.
• Positive attitude and willingness to learn.

• Coordinate with relevant departments for receiving corporate guests and visitors.
• Classify, consolidate, and summarize documents and information, maintaining records according to standard procedures.
• Compile regular reports for management using standard operating procedures.
• Communicate with customers, suppliers, and employees to exchange relevant information.
• Adhere to all operational, safety, quality, and environmental control procedures to maintain consistency and safety.

• Minimum Qualification: Bachelor’s or Diploma in Business Administration or Office Management.
• Minimum Experience: At least 2 years in document processing, record keeping, and administrative tasks.
• Experience working with high-ranking officials is advantageous.

• Bachelor's degree or equivalent.
• 2-3 years of relevant experience in administration or office management.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication skills in both English and Arabic.
• Detail-oriented and proactive with strong decision-making abilities.

• Provide administrative support to management.
• Track and maintain essential documentation, including work visas and ID records.
• Manage airport pass applications and renewals.
• Coordinate with vendors to ensure timely delivery of supplies.
• Prepare security gate passes.

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
• Respond to emails and other digital queries and correspondence.
• Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
• Follow up with departments for reports and record minutes of meetings.
• Input and update information in databases and spreadsheets.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software for document creation and editing.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Research and summarize information for reports or presentations as requested.
• Ensure compliance with privacy policies and regulations when handling sensitive information.
• Adapt to changing priorities while ensuring deadlines are met.
• Present a positive and professional image for the organization.

• Proficient in English & Arabic, with strong reading, writing, and speaking skills.
• Bachelor’s Degree in Business Administration or equivalent.
• Past administrative experience in an office setting is a plus.
• Strong digital literacy and research skills.
• Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
• Excellent organizational skills and time management abilities.
• Professional demeanor and excellent office and phone etiquette.
• Ability to work well under pressure and manage multiple deadlines effectively.

• Greet visitors and determine the purpose of their visit.
• Manage and prepare responses to routine correspondence.
• Document meeting minutes and handle all incoming and outgoing mail.
• Create and maintain filing systems for various documents.
• Prepare correspondence and reports using office software.
• Communicate effectively with guests and staff, maintaining professionalism at all times.

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality of proprietary information.
• Excellent communication skills, both verbal and written.
• Familiarity with standard office equipment.
• Commitment to the Marriott values and delivering exceptional service.

Administrative Assistant (1 PM – 9 PM, Friday Off)

We’re hiring an Administrative Assistant to manage correspondence, organize files, schedule appointments, and support daily office operations.
Requirements: Strong organizational skills, attention to detail, and proficiency in Microsoft Office.
Location: Jeddah, Saudi Arabia
Timing: 1:00 PM – 9:00 PM | Friday Off

• Administrative Support:
  • Manage daily office operations of the Quality Department.
  • Prepare correspondence, memos, reports, and meeting agendas.
  • Maintain accurate filing systems (physical and electronic).
• Documentation & Reporting:
  • Assist in preparing documents for accreditation, audits, and regulatory reviews.
  • Ensure timely collection, organization, and archiving of quality-related data and reports.
  • Track deadlines and follow up on pending tasks and submissions.
• Coordination & Communication:
  • Schedule and coordinate meetings, workshops, and training sessions for faculty and staff.
  • Record and distribute meeting minutes and follow-up action points.
  • Serve as a contact point for communication between the Quality Department and other departments.
• Quality & Accreditation Support:
  • Support the preparation and maintenance of accreditation files (local and international).
  • Assist with data entry, analysis, and preparation of quality performance indicators.
  • Coordinate surveys, feedback forms, and student/staff evaluations.
• Other Duties:
  • Handle confidential information with discretion.
  • Provide logistical support for internal and external quality-related events.
  • Perform any additional tasks assigned by the Quality Manager/Director.

• Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Diploma in Office Administration or relevant field (acceptable with experience).
• Experience: 2–3 years of experience in an administrative or office support role, preferably in higher education, healthcare, or quality assurance departments.
• Skills & Competencies: Strong organizational and time-management skills, proficiency in MS Office, good written and verbal communication skills (Arabic & English preferred), ability to work under pressure, attention to detail, and ability to work in a team.

• Manage and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure proper file organization in line with office protocols.
• Provide ad hoc support around the office as required.

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite.