Administrative assistant Jobs in Saudi Arabia

• Ensure safety practices are followed and conduct office safety audits.
• Manage calendars and schedule meetings for Site Leadership.
• Assist with the preparation of regular reports.
• Utilize software tools for travel management and documentation.
• Supervise company vehicle requirements and facilitate arrangements for new employees and visitors.
• Coordinate with the Government Relations Office to keep employee documents updated.
• Maintain a clean and safe work environment.

• A 2-year diploma or higher in Business Administration or a related field.
• Minimum of 5 years of experience in administrative roles, preferably in manufacturing.
• Strong project and time management skills.
• Excellent communication skills in English (oral and written).
• Proficient in Microsoft Office and familiar with SAP.

• Handle and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure file organization based on office protocol.
• Provide ad hoc support around the office as needed.

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask effectively.
• Proficient in Microsoft Office suite.

• Relevant field experience.
• Proficiency in using computers, especially Excel programs.

• Managing daily administrative tasks.
• Coordinating meetings and events.
• Effective communication with colleagues and clients.

• Proficiency in English is preferred.
• Accuracy, organization, and good communication skills.
• Proficiency in Office programs.

• Proficiency in English.
• Good communication skills.
• Proficiency in Office programs.

• Implement administrative instructions issued by the direct manager.
• Open and sort paper and electronic mail.
• Complete typing tasks and respond to inquiries.
• Organize files and save transactions.
• Coordinate and organize meetings and document their minutes.

• Work experience: Two years.
• Qualifications: Bachelor's degree in Business Administration, Management Information Systems, or Executive Secretarial.
• Skills: Writing, work management, responding to customer inquiries.
• Proficiency in Arabic and English.

• Flexible working hours.
• A work environment that encourages productivity.

• Manage internal and external calls courteously and professionally.
• Welcome and direct guests with a friendly demeanor.
• Assist in scheduling and maintaining our office and production facilities.
• Manage mail, packages, and deliveries efficiently.
• Coordinate reservations for meeting spaces and company resources.
• Support team communications and travel bookings as necessary.
• Oversee office supply inventory and assist with monthly expense reports.

• Experience with multi-line phone systems and front desk operations preferred.
• Strong command of English and Arabic, both verbal and written.
• Excellent customer service and interpersonal skills.
• Proficient in Office 365 applications (Outlook, Excel, PowerPoint).
• Organizational and problem-solving abilities.
• Ability to work in a flexible and dynamic team environment.

• Job Summary

  The Receptionist serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. This role provides front desk support and administrative assistance to maintain smooth office operations.

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  Key Responsibilities

  • Greet and assist visitors in a courteous and professional manner.
  • Answer and direct incoming calls promptly and accurately.
  • Manage visitor logs and ensure compliance with security protocols.
  • Coordinate meeting room bookings and maintain a tidy reception area.
  • Handle incoming and outgoing mail and deliveries.
  • Provide administrative support, including document preparation and filing.
  • Assist with scheduling and calendar management as needed.
  • Liaise with internal departments for office services and maintenance requests.

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  Qualifications

  • Bachler degree equivalent: additional certification in office administration is a plus.
  • Previous experience in a receptionist or administrative role preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong verbal and written communication skills.

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  Skills & Competencies

  • Professional demeanor and customer service orientation.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Attention to detail and organizational skills.
  • Discretion and confidentiality in handling sensitive information.

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  Additional Notes

  • This position may require occasional support for office events and coordination tasks.
  • Training and onboarding will be provided by the hiring manager.

• Proficiency in English, both spoken and written.
• Residence in Dammam.
• Ability to work under pressure and meet deadlines.
• Excellent communication and organizational skills.

• Schedule and organize all travel requirements, including accommodation, visa arrangements, transportation, and venues.
• Provide administrative support, including drafting emails, recording meeting minutes, and preparing correspondence.
• Maintain documentation and records in line with set policies while ensuring confidentiality.
• Welcome visitors, ascertain their needs, and direct them appropriately.
• Manages telephone calls on behalf of the assigned function head, routes calls, and takes messages as necessary.
• Track progress with team members and functions, reporting status updates to the assigned function head.

• A bachelor's degree in business administration or equivalent is required.

• Provide administrative support to the Food & Beverage department.
• Assist in managing schedules, events, and communications.
• Contribute positively to the guest experience through effective service delivery.

An administrative assistant is required to work in the office of a company, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or its equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Coordinating with different departments and facilitating workflow

• Storing and archiving records, documents, and files in an organized manner