Administrative assistant Jobs in Saudi Arabia

• Responsibilities:
  • Provide administrative support and coordination.
  • Handle documentation and scheduling tasks.
  • Prepare reports to assist departmental operations.
  • Ensure compliance with corporate procedures.
• Job Type: Full-time
• Location: In person

• Arrange meetings and appointments.
• Provide assistance in organizing hotels for company-sponsored training events.
• Perform OFAC checks for new customers.
• Support Account Managers with D365 data entry.
• Act as a backup during Account Managers' leave periods.
• Prepare and email contracts to customers.
• Execute contracts following dual control procedures.
• File contracts in SharePoint and local archives.
• Update the contract tracking log on SharePoint.
• Notify finance to create a NAV job card.

• Respond promptly to priorities and adapt to changing needs.
• Collaborate closely with school leadership and administrative staff.
• Communicate clearly with families, staff, and external contacts.
• Ensure adherence to protocols and escalate matters when necessary.

• Operational and logistical support.
• Communication and community support.
• Shared reception support, including managing inquiries and welcoming visitors.
• Maintain digital platforms and update necessary documentation.

• Strong English communication skills (school working language).
• Native Arabic speaker.
• Professional and service-oriented approach.
• Organized, reliable, and capable of managing multiple priorities.
• Comfortable in a multicultural and international environment.
• Flexibility and resilience in a developing setting.
• Experience in a school or educational setting is valued; knowledge of the NOOR system is an advantage.

• Responding to priorities and adapting to changing needs.
• Working closely with school leadership and administrative teams.
• Communicating clearly with families and external contacts.
• Following protocols and escalating matters when necessary.

• Operational and logistical support.
• Community communication support.
• Reception duties, including managing inquiries and visitor welcome.
• Maintaining and updating digital platforms.

• Proficiency in English and Native Arabic speaker.
• Strong organization and reliability skills.
• Experience in educational settings is preferred, knowledge of the NOOR system is a plus.
• Confidence in a multicultural environment.
• Willingness to adapt and contribute beyond specified duties.

• Provide general administrative support including answering phones, greeting visitors, and managing mail.
• Manage calendars, schedule meetings, and prepare meeting materials and agendas.
• Assist with travel arrangements and expense reporting.
• Draft, proofread, and format correspondence, presentations, and reports.
• Maintain office supplies and coordinate vendor relationships.
• Support onboarding logistics for new hires.
• Organize and maintain filing systems for records retention.
• Assist with ad hoc projects and collaborate with colleagues.

• High school diploma or equivalent; Associate’s degree preferred.
• 2+ years of experience in administrative support roles.
• Proficiency with Microsoft Office and collaboration tools.
• Strong organizational skills and attention to detail.
• Excellent communication skills.

• Experience with HRIS and expense management platforms.
• Exposure to facilities coordination or vendor management.

• Provide administrative and clerical support to management and office staff.
• Manage the company governmental portals.
• Manage correspondence, emails, and phone calls in a professional manner.
• Prepare, organize, and maintain documents, reports, and records.
• Coordinate meetings, appointments, and office schedules.
• Assist with office coordination, filing systems, and data entry.
• Support internal departments with administrative tasks as required.
• Ensure smooth day-to-day office operations.

• University graduate (Bachelor’s degree required).
• 2–3 years of relevant administrative experience.
• Saudi nationality is required.

• Office based work in Dhahran.
• Professional level of English (spoken and written).
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

• Manage executives’ schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and official documents.
• Coordinate meetings and prepare agendas while taking minutes.
• Maintain accurate electronic and physical filing systems with confidentiality.
• Handle incoming calls, emails, and inquiries professionally.
• Support procurement processes and manage office supplies.
• Assist with reports, data analysis, and documentation.
• Ensure compliance with company policies and procedures.

 Job Opening: Admin / Procurement / Accounting Assistan.
We are looking for a highly organized and detail-oriented Admin / Procurement / Accounting Assistant to join our team in Riyadh, Saudi Arabia.
📍 Location: Riyadh, Saudi Arabia💼 Employment Type: Full-time

🔧 Key Responsibilities:

• Handle daily administrative tasks and office coordination
• Manage procurement processes (RFQs, supplier coordination, purchase orders)
• Assist in accounting tasks (invoicing, accounts payable/receivable, expense tracking)
• Maintain accurate records and documentation
• Prepare reports and support management as needed

✅ Requirements:

• Bachelor’s degree in Accounting, Business Administration, or related field
• Minimum 2–5 years of relevant experience
• Strong knowledge of Microsoft Excel and Office tools
• Experience in procurement and basic accounting is a plus
• Good communication skills in English (Arabic is an advantage)
• Currently based in Saudi Arabia or willing to relocate
• Knowledge with ERP system ( Oodo is preferable)

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

• Prepare and follow up on procurement requests.
• Input data and organize supplier files and invoices.
• Coordinate with management regarding material requirements.
• Prepare simple reports using Excel.
• Support the procurement team in daily operations.

• Bachelor's degree in a relevant field.
• Recent graduate or basic experience in administration.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and detail-oriented skills.
• Previous experience in contracting companies is preferred.

• Coordinate between teaching administrative coordinators and the undergraduate office for smooth operations.
• Attend assigned classes to assist instructors and manage class dynamics.
• Organize and distribute class materials such as notes and case studies.
• Monitor student behaviors and exam regulations for special needs.
• Communicate effectively with IT and Facilities to ensure classroom readiness.
• Schedule and oversee office activities while maintaining clear communication with faculty and students.
• Assist in organizing orientations, graduation ceremonies, and other college events.

• Handle incoming calls and emails in both English and Arabic.
• Prepare reports, documents, and correspondence.
• Maintain filing systems and records.
• Coordinate meetings and schedules.
• Provide general administrative support to management.

• Fluency in English and Arabic (mandatory).
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience is preferred.

• Register accounting operations, perform reconciliations, and execute monthly and annual closures.
• Manage Accounts Payable (AP), including validation and registration of invoices and payment tracking.
• Prepare bank reconciliations and monthly cash flow statements, including projections and variance analysis.
• Prepare and present local taxes in KSA (VAT, Zakat, WHT) and coordinate with external advisors.
• Organize and archive financial and legal documents, manage suppliers and service renewals.
• Provide administrative and operational support to the team and prepare documentation for audits and financial reporting.

• Saudi Nationality is a must.
• Bachelor’s degree in Accounting, Finance, or Administration.
• 2-4 years of accounting experience with knowledge of the full cycle, closures, and KSA taxation (VAT, Zakat, WHT).
• Proficiency in accounting ERPs (SAP, SAP B1, Odoo) and advanced Excel; knowledge of Office and reporting tools.
• Languages: Native Arabic, high-level English, Spanish is a plus.
• Skills: analytical ability, organization, autonomy, effective communication, problem-solving, and high integrity.