Administrative assistant Jobs in Saudi Arabia

• Handle and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure file organization based on office protocol.
• Provide ad hoc support around the office as needed.

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask effectively.
• Proficient in Microsoft Office suite.

• Ensure safety practices are executed in alignment with APQ Basic Safety program, including safety audits and work permits.
• Manage calendars for Site Leadership and handle meeting arrangements, including taking minutes.
• Assist in the preparation of reports and documentation using Excel, PowerPoint, and Word.
• Utilize SAP for travel management, purchase requisitions, and timesheet management.
• Handle contracts for support services and manage monthly expense controls.
• Plan logistics for new arrivals and coordinate transportation needs.
• Oversee site consumable items and maintain building safety and cleanliness standards.

• A 2-year diploma or higher in Business Administration or a Technical Field.
• Minimum of 5 years of experience in an Administrative Assistant role, preferably in a manufacturing setting.
• Strong knowledge of Quality and Occupational Health & Safety principles.
• Excellent skills in project and time management, with strong attention to detail.
• Effective communication skills in both oral and written English.
• Familiarity with Microsoft Office and scheduling tools.

• Provide daily administrative support.
• Coordinate activities and meetings.
• Manage correspondence and documents.

• Implement administrative instructions issued by the direct manager.
• Open and sort paper and electronic mail.
• Complete typing tasks and respond to inquiries.
• Organize files and save transactions.
• Coordinate and organize meetings and document their minutes.

• Work experience: Two years.
• Qualifications: Bachelor's degree in Business Administration, Management Information Systems, or Executive Secretarial.
• Skills: Writing, work management, responding to customer inquiries.
• Proficiency in Arabic and English.

• Flexible working hours.
• A work environment that encourages productivity.

• Job Summary

  The Receptionist serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. This role provides front desk support and administrative assistance to maintain smooth office operations.

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  Key Responsibilities

  • Greet and assist visitors in a courteous and professional manner.
  • Answer and direct incoming calls promptly and accurately.
  • Manage visitor logs and ensure compliance with security protocols.
  • Coordinate meeting room bookings and maintain a tidy reception area.
  • Handle incoming and outgoing mail and deliveries.
  • Provide administrative support, including document preparation and filing.
  • Assist with scheduling and calendar management as needed.
  • Liaise with internal departments for office services and maintenance requests.

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  Qualifications

  • Bachler degree equivalent: additional certification in office administration is a plus.
  • Previous experience in a receptionist or administrative role preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong verbal and written communication skills.

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  Skills & Competencies

  • Professional demeanor and customer service orientation.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Attention to detail and organizational skills.
  • Discretion and confidentiality in handling sensitive information.

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  Additional Notes

  • This position may require occasional support for office events and coordination tasks.
  • Training and onboarding will be provided by the hiring manager.

• Handle daily administrative tasks, including filing and data entry.
• Prepare reports, correspondence, and office documents.
• Manage schedules, meetings, and ensure smooth office coordination.
• Maintain organized records and facilitate workflow.

• Basic administrative or office experience.
• Good computer skills, especially in MS Office.
• Strong communication abilities.

• Manage internal and external calls courteously and professionally.
• Welcome and direct guests with a friendly demeanor.
• Assist in scheduling and maintaining our office and production facilities.
• Manage mail, packages, and deliveries efficiently.
• Coordinate reservations for meeting spaces and company resources.
• Support team communications and travel bookings as necessary.
• Oversee office supply inventory and assist with monthly expense reports.

• Experience with multi-line phone systems and front desk operations preferred.
• Strong command of English and Arabic, both verbal and written.
• Excellent customer service and interpersonal skills.
• Proficient in Office 365 applications (Outlook, Excel, PowerPoint).
• Organizational and problem-solving abilities.
• Ability to work in a flexible and dynamic team environment.

• Provide administrative support to the Food & Beverage department.
• Assist in managing schedules, events, and communications.
• Contribute positively to the guest experience through effective service delivery.

We are seeking a reliable and detail-oriented Administrative Assistant / General Office Assistant to support our day-to-day office operations.

Key Requirements:

• Strong proficiency in Microsoft Excel and Microsoft Word

• Hands-on experience with Saudi government platforms such as Qiwa, Muqeem, and related portals

• Should be able to visit Government Offices for Issue Follow Ups or Resolutions.

• Ability to handle documentation, data entry, and general administrative tasks

• Organized, professional, and able to work independently

• Support administrative operations and maintain documentation
• Support HR processes, including recruitment coordination
• Coordinate meetings, travel, and interdepartmental communications
• Ensure smooth daily office operations

• Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite
• Excellent communication skills in Arabic and English
• Strong organizational abilities and team-oriented mindset

• Develop and maintain organized electronic and paper filing systems, ensuring compliance with data retention policies.
• Answer telephone calls, greet visitors, manage access based on scheduled appointments, and direct inquiries to appropriate staff.
• Take minutes and attendance during meetings; finalize, approve, and distribute meeting minutes promptly.
• Prepare departmental reports and maintain relevant databases, ensuring data accuracy and proper documentation.
• Receive and distribute incoming mail promptly, directing communication to appropriate individuals or departments.
• Organize and maintain a tidy and safe office environment, managing supplies and ensuring compliance with data retention policies.
• Prepare photocopies, reports, spreadsheets, presentations, and other documents as needed.
• Request, organize, and manage office supplies and equipment to meet staff needs.
• Enter maintenance and e-purchase requests as necessary and coordinate with relevant departments for timely resolution.
• Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Perform other duties as assigned within the scope of the job.

• Good computer skills and data entry ability; knowledge of MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer care skills.
• Accurate record-keeping abilities.

• Providing clerical support to executives
• Managing phone calls with professionalism
• Ensuring smooth internal communication
• Assisting in various administrative tasks

• Experience in administrative assistance
• Strong phone etiquette and communication skills
• Proficient clerical and organizational skills
• Excellent time management capabilities
• Ability to work independently or within a team
• Proficiency in Microsoft Office Suite
• A degree in Business Administration or related field
• Fluency in English and Arabic
• Experience in telecommunications is a plus