Administrative assistant Jobs in Saudi Arabia

Join Our Team as an Administrative Assistant in Jubail!
We are seeking a skilled and detail-oriented Administrative Assistant to be part of our professional team in Jubail. This role entails managing communications and scheduling appointments effectively.
Key Responsibilities:

• Organize correspondence
• Schedule appointments

Requirements:

• Proficiency in Microsoft Office programs

Join Our Team as an Administrative Assistant!
We are looking for a dedicated Administrative Assistant to join our team in Jubail. This is a fantastic opportunity for individuals who are eager to start their career in administration.

Requirements:

• Diploma or Bachelor's degree in the same field
• Experience: 0-1 years

Interested candidates are encouraged to submit their resumes with the job title in the subject line to our HR department.

Administrative Assistant
A leading industrial solutions company is seeking an organised and proactive Administrative Assistant to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.

Key Responsibilities:

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
• Coordinate meetings, appointments, and maintain office calendars.
• Perform general administrative duties including filing, typing, scanning, copying, and document binding.
• Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.
• Handle petty cash transactions with accurate documentation and accountability.
• Input and maintain accurate data in ERP systems for administrative and operational use.
• Prepare letters, reports, presentations, and internal communications as required.
• Support HR activities such as employee record management, onboarding coordination, and attendance tracking.
• Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.
• Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.
• Ensure the reception area and common spaces remain tidy and professional.
• Support cross-departmental coordination to ensure timely completion of administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum of 2–3 years’ experience in an administrative role.
• Experience using ERP systems (any platform).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment such as printers, scanners, and PBX systems.
• Excellent communication skills in English and Arabic.
• Strong organisational, multitasking, and time management skills.
• Professional, reliable, and customer-focused attitude.
• High attention to detail and ability to maintain confidentiality.

Join Our Team as an Administrative Assistant!
At Worley, we are building a diverse, inclusive, and respectful workplace where everyone feels they belong. We are a global professional services company specializing in energy, chemicals, and resources. As an Administrative Assistant, you'll play a critical role in supporting our project teams and contributing to our mission of delivering sustainable change.

Main Responsibilities:

• Assist project teams with document preparation and formatting using company templates, including reports, presentations, and correspondence.
• Prepare minutes of meetings for Project Managers and Functional Leads.
• Coordinate project events and facilitate inductions.
• Manage incoming and outgoing mail and general administration duties.
• Assist with meeting room bookings and catering orders.
• Maintain project database spreadsheets and ensure they are up to date.
• Provide team members with project-related information and assist in research as needed.

Qualifications:

• Excellent written and verbal communication skills.
• Experience with Microsoft Office suite, particularly Word and Excel.
• Able to operate in a team environment with minimum supervision.
• Familiarity with engineering background is advantageous.

If you're ready to contribute to impactful projects and be part of a company that's at the forefront of the energy transition, apply now!

About the Role
At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. We invite you to join us as we embark on building tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.

Principal Accountabilities:

• Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, including office safety audits and safety work permits.
• Comply with APQ and local safety, health, and environment standards.
• Manage the Site Leadership’s calendars and their direct reports, schedule meetings, and take meeting minutes when required.
• Assist with daily, weekly, monthly, and yearly reports.
• Develop Excel, Power Point, and Word Documents for meetings and correspondence.
• Utilize SAP for travel management, purchase requisitions, and timesheet management.
• Prepare and control support of monthly expenses, organize team events, and assist with booking reservations.
• Supervise company car needs and manage contracts for support services.
• Coordinate with Government Relations Office to ensure site employee government documents are current.

Minimum Requirements and Qualifications:

• A 2-year diploma or higher in Business Administration or a Technical Field.
• A minimum of 5 years’ experience in an Administration Assistant function or equivalent.
• Awareness of Quality, Occupational Health & Safety principles.
• Demonstrated leadership, interpersonal and teamwork skills.
• Strong oral and written communication skills in English.
• Knowledge of computer-based applications, particularly Microsoft Office.

Working on the Ejjar platform to register new properties and units, then create electronic contracts, authenticate them, and follow up with tenants to document and renew them. Following up on tenant statements and contacting tenants to collect due rents. Communicating with real estate offices to showcase the vacant apartments and shops they have, and to know their vacancies for us to display. Displaying properties and apartments on websites after applying the regulations in force in the Kingdom. Weekly auditing of the bank account to verify all transfers received from tenants and the Ejjar platform. Receiving maintenance requests and coordinating with the maintenance department to accomplish them and follow up on the task until completion.

Administrative assistant with the ability to receive clients and the ability to use a computer, complete knowledge of Excel, flexible in dealing, knowledge of accounting, follow-up of files, supervising employees and following them up, attendance and departure, considered a deputy to the manager.

A photographer is needed for mobile 📸 We are looking for a photographer with an artistic touch in mobile photography, she should be skilled in photographing coffee, desserts, aesthetic angles, and adjusting lighting and scene coordination ✨ 📅 Attendance: 3 days a week ⏰ Duration: About an hour daily 💡 We want someone passionate about photography who understands: • Suitable shooting angles for cafes and restaurants ☕ • Adjusting natural lighting and shooting at optimal times • Arranging the scene and products before shooting • Shooting short videos and stories in an attractive way 🎬 Anyone who sees herself suitable can send samples of her mobile photography 💌

We at Dhahran Al-Arabi Aluminum Factory in the First Industrial City in Dammam are looking for an Administrative Assistant to join the Human Resources Department team.

In this vital role, you will provide administrative support to the Human Resources Department to ensure efficient workflow. Your responsibilities will include:

• Managing files and records related to human resources.
• Assisting in recruitment and selection processes.
• Providing general administrative support to the department.
• Maintaining effective communication within and outside the department.

Requirements:

• You must be a Saudi national.
• Hold a university degree or diploma in human resources.
• Fluency in English both spoken and written is essential.
• Proficiency in computer skills.
• At least one year of experience in human resources.
• Passing the personal interview.

To apply, please send your CV to the email.

Join Vekr Environmental Services Est as an Administrative Assistant!
We are seeking a reliable and detail-oriented Administrative Assistant to support our operations in the Eastern Province. As an integral part of our team, you will be responsible for managing various administrative tasks and assisting all departments as needed.

Key Responsibilities:

• Updating and accurately entering data into the system.
• Registering data and transactions on government and official websites.
• Providing support for daily administrative tasks across departments.
• Assisting in preparing documents and reports.
• Organizing and maintaining files and information systematically.

Requirements:

• Diploma or High School Certificate.
• Good computer skills, especially in Word and Excel.
• Ability to learn quickly and work collaboratively in a team.
• Strong attention to detail and accuracy in data entry.

At Vekr Environmental Services Est, we value our employees and offer opportunities for growth and development. If you are looking to start your career in a supportive environment, apply today!

Join Our Team as an Administrative Assistant / Receptionist!
At PAL4IT KSA, we are a leading technology company specializing in integrated software solutions including ERP systems, interconnected applications, and cloud services. Our goal is to empower businesses to achieve growth and success through innovative and reliable technological solutions.

Role Overview:
We are looking for an organized and courteous Administrative Assistant / Receptionist to join our team in Jeddah. You will be responsible for managing daily office tasks, welcoming visitors and clients professionally, and supporting administrative teams to ensure smooth workflow.

Main Responsibilities:

• Welcoming visitors and clients professionally.
• Answering phone calls and directing them to relevant departments.
• Managing daily correspondence (emails, mail).
• Scheduling appointments and meetings, and organizing the administrative team's calendars.
• Preparing and printing reports and documents as needed.
• Supporting administrative teams in completing office and organizational tasks.
• Maintaining an organized and comfortable reception and office environment.

Qualifications:

• Excellent communication skills in Arabic and English.
• Proficiency in computer skills and Microsoft Office.
• Polite personality, organized, and possesses a spirit of cooperation and initiative.

Note:
Immediate joining is preferred.

Administrative Assistant (1 PM – 9 PM, Friday Off)

We’re hiring an Administrative Assistant to manage correspondence, organize files, schedule appointments, and support daily office operations.
Requirements: Strong organizational skills, attention to detail, and proficiency in Microsoft Office.
Location: Jeddah, Saudi Arabia
Timing: 1:00 PM – 9:00 PM | Friday Off

Research Assistant, Data Collection

Join Saudi Air Navigation Services as an Executive Administrative Assistant!

We are seeking a highly organized and efficient Executive Administrative Assistant to support our executive team. In this role, you will play a critical role in ensuring smooth operations within our organization.

Key Accountability Areas:

• Executive Assistance: Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries, and venues.
• Provide administrative services including drafting correspondence, recording meeting minutes, and maintaining documentation.
• Courteously greet visitors and ensure their needs are met.
• Initiate and respond to telephone calls on behalf of the assigned function head.
• Track and follow up on status updates and report to the assigned function head.

Policies, Processes and Procedures:

• Conduct day-to-day activities in compliance with company policies and procedures.
• Identify opportunities for continuous improvement in systems and processes.

Knowledge and Experience:
Minimum 3 years of experience as an Executive Administrative Assistant is required.

Education and Certifications:
A bachelor’s degree in business administration or an equivalent qualification is required.

About Us:
Saudi Air Navigation Services plays a vital role in ensuring the safe and efficient flow of traffic in Saudi Arabia's airspace. We provide various services, including coordinated air traffic control operations, aeronautical publications, and search and rescue operations.

The purpose of the job: Supporting the purchasing officer in organizing purchasing operations, documenting documents, and updating the files related to prices and expenses, with the aim of reducing operational pressure and improving the efficiency of administrative work within the department.

Tasks and responsibilities:

• Preparing purchase request data in coordination with the purchasing officer.
• Communicating with suppliers to gather price offers and follow up on requests administratively.
• Following up on invoices and receipts, ensuring they are documented and classified.
• Organizing and continuously updating the Excel record for purchases.
• Using the shared price file with the pricing department to match prices.
• Archiving invoices and documents both physically and electronically.
• Coordinating with the accounting department to ensure timely delivery of invoices.
• Preparing a simplified weekly report that includes a summary of purchases.
• Assisting in solving administrative issues related to delays or discrepancies in quantities.

Qualifications and requirements:

• Proficiency in using Microsoft Office programs, especially Excel.
• High organizational and management skills.
• Knowledge of purchasing and invoicing procedures.
• Fluency in Arabic and intermediate skills in English.

1- A minimum of 4 years of progressive experience in the assistant profession. 2- Excellent written and verbal communication skills in both English and Arabic. 3- Typing speed on the computer and excellent skills in word processing and information technology, including a range of software packages and comprehensive capabilities in EXCEL, WORD, POWER POINT AND OUTLOOK EXPRESS and operating systems. 4- Flexibility and the ability to adapt to juggle a range of tasks and work extra hours to meet deadlines. 5- Knowledge of the systems and laws of the Kingdom of Saudi Arabia.

We are looking for an outstanding administrative assistant to join our team, where they will be responsible for organizing appointments, managing correspondence, and maintaining files professionally. The role of the administrative assistant includes receiving calls, coordinating meetings, and preparing regular reports to support workflow efficiently. The ideal candidate possesses high organizational skills, proficiency in Office programs, and the ability to handle multiple tasks in a dynamic work environment.