Administrative assistant Jobs in Saudi Arabia

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
• Respond to emails and other digital queries and correspondence.
• Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
• Follow up with departments for reports and record minutes of meetings.
• Input and update information in databases and spreadsheets.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software for document creation and editing.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Research and summarize information for reports or presentations as requested.
• Ensure compliance with privacy policies and regulations when handling sensitive information.
• Adapt to changing priorities while ensuring deadlines are met.
• Present a positive and professional image for the organization.

• Proficient in English & Arabic, with strong reading, writing, and speaking skills.
• Bachelor’s Degree in Business Administration or equivalent.
• Past administrative experience in an office setting is a plus.
• Strong digital literacy and research skills.
• Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
• Excellent organizational skills and time management abilities.
• Professional demeanor and excellent office and phone etiquette.
• Ability to work well under pressure and manage multiple deadlines effectively.

We are looking for a professional female candidate to join our team.

Requirements:

• Experience in secretarial/administrative work

• Bachelor’s degree or diploma

• Proficiency in MS Office (Excel & Word)

• Excellent communication skills in English

If you meet the above criteria and are ready to grow with us, Send your Resume : j@*************p

• Administrative Support:
  • Manage daily office operations of the Quality Department.
  • Prepare correspondence, memos, reports, and meeting agendas.
  • Maintain accurate filing systems (physical and electronic).
• Documentation & Reporting:
  • Assist in preparing documents for accreditation, audits, and regulatory reviews.
  • Ensure timely collection, organization, and archiving of quality-related data and reports.
  • Track deadlines and follow up on pending tasks and submissions.
• Coordination & Communication:
  • Schedule and coordinate meetings, workshops, and training sessions for faculty and staff.
  • Record and distribute meeting minutes and follow-up action points.
  • Serve as a contact point for communication between the Quality Department and other departments.
• Quality & Accreditation Support:
  • Support the preparation and maintenance of accreditation files (local and international).
  • Assist with data entry, analysis, and preparation of quality performance indicators.
  • Coordinate surveys, feedback forms, and student/staff evaluations.
• Other Duties:
  • Handle confidential information with discretion.
  • Provide logistical support for internal and external quality-related events.
  • Perform any additional tasks assigned by the Quality Manager/Director.

• Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Diploma in Office Administration or relevant field (acceptable with experience).
• Experience: 2–3 years of experience in an administrative or office support role, preferably in higher education, healthcare, or quality assurance departments.
• Skills & Competencies: Strong organizational and time-management skills, proficiency in MS Office, good written and verbal communication skills (Arabic & English preferred), ability to work under pressure, attention to detail, and ability to work in a team.

• Manage and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure proper file organization in line with office protocols.
• Provide ad hoc support around the office as required.

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite.

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations and attend meetings, preparing meeting minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create and manage official documents, reports, and correspondence.
• Organize major company events and workshops.
• Support production reports and document flows between executives.
• Conduct data analysis and prepare various reports.

• Ensure safety aspects are handled according to company and local safety standards.
• Manage calendars for site leadership and schedule meetings.
• Assist with report generation and document preparation using Excel and PowerPoint.
• Utilize SAP for travel management and purchase requisitions.
• Coordinate team events and manage support service contracts.
• Supervise company car needs and ensure the office environment is clean and maintained.

• 2-year diploma or higher in Business Administration or a related field.
• Minimum of 5 years in an Administrative Assistant role, preferably in a manufacturing setting.
• Strong knowledge of quality management and safety principles.
• Excellent communication skills in English, both written and verbal.
• Proficiency in Microsoft Office and familiarity with SAP.

• Provide administrative support to executives and the team.
• Manage phone calls and coordinate schedules.
• Handle clerical duties effectively.
• Assist with various day-to-day operations to ensure a smooth workflow.

• Proficiency in Administrative Assistance and Clerical Skills.
• Strong Phone Etiquette and Communication skills.
• Experience in Executive Administrative Assistance.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Fluency in both English and Arabic is a plus.
• Bachelor's degree in Business Administration or a related field is preferred.

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team, handle office operations, and ensure smooth day-to-day workflow. The ideal candidate will be responsible for managing calendars, coordinating meetings, organizing files, preparing reports, handling correspondence, and maintaining office supplies inventory. Key responsibilities include processing invoices, answering phone calls professionally, arranging travel arrangements when needed, and assisting with various administrative projects while demonstrating strong organizational skills and proficiency in Microsoft Office Suite.

Personal Assistant

Basic Requirements

• Fluency in English (spoken and written).

• Excellent communication and interpersonal skills.

• Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to organize time and manage priorities efficiently.

• Flexibility with working hours and ability to work under pressure.

• Professional, well-organized, and discreet in handling confidential information.

Duties & Responsibilities

1. Manage the manager’s calendar, appointments, and meetings.

2. Handle phone calls and correspondence professionally in both English and Arabic.

3. Coordinate with clients and internal/external parties.

4. Prepare business correspondence, letters, and official reports in English.

5. Organize and maintain files and documents for easy retrieval.

6. Arrange travel bookings (flights, hotels, transportation).

7. Follow up and ensure assigned tasks are completed on time.

8. Provide administrative support to the manager and ensure smooth daily operations.

Qualifications

• Bachelor’s degree or diploma in Administration, Languages, or a related field.

Job Benefits 

• Competitive salary  allowances.

• Professional working environment.Training and career development opportunities.

• Managing executive schedules and communications
• Organizing meetings and maintaining records
• Performing various clerical tasks to ensure efficient office operations
• Contributing to administrative projects as needed

• Proven skills in Administrative Assistance
• Excellent phone etiquette and communication abilities
• Strong organizational and multitasking skills
• Ability to work independently and manage time effectively
• Experience in the healthcare or medical equipment industry is a plus
• High school diploma required; an associate's or bachelor's degree is preferred

• Managing phone calls and executive administrative support.
• Maintaining clerical duties and handling schedules.
• Facilitating effective communication within the office.
• Contributing to the overall organization of the office.

• Strong administrative assistance and clerical skills.
• Proficient phone etiquette and communication abilities.
• Experience in executive administrative assistance.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and problem-solving skills.
• Previous experience in the construction or engineering industry is preferable.
• A high school diploma or equivalent; additional qualifications in Office Administration are a plus.

• Bachelor's degree or equivalent.
• 2-3 years of relevant experience in administration or office management.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication skills in both English and Arabic.
• Detail-oriented and proactive with strong decision-making abilities.

• Provide administrative support to management.
• Track and maintain essential documentation, including work visas and ID records.
• Manage airport pass applications and renewals.
• Coordinate with vendors to ensure timely delivery of supplies.
• Prepare security gate passes.

• Qualifications:
• Fluency in English.
• University degree.
• At least one year of experience in customer service.

• Greet visitors and determine the purpose of their visit.
• Manage and prepare responses to routine correspondence.
• Document meeting minutes and handle all incoming and outgoing mail.
• Create and maintain filing systems for various documents.
• Prepare correspondence and reports using office software.
• Communicate effectively with guests and staff, maintaining professionalism at all times.

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality of proprietary information.
• Excellent communication skills, both verbal and written.
• Familiarity with standard office equipment.
• Commitment to the Marriott values and delivering exceptional service.