Administrative assistant Jobs in Saudi Arabia

• Ensure safety practices are executed according to BHIG Basic Safety Practice program.
• Manage calendars for Site Leadership, schedule meetings, and take minutes.
• Prepare and manage reports as required.
• Create documents using Excel, PowerPoint, and Word.
• Utilize SAP for various administrative tasks.
• Organize team events and handle reservations for visitors.
• Oversee the management of site’s consumable items and building maintenance.

• Ensure safety practices are executed in alignment with APQ Basic Safety program, including safety audits and work permits.
• Manage calendars for Site Leadership and handle meeting arrangements, including taking minutes.
• Assist in the preparation of reports and documentation using Excel, PowerPoint, and Word.
• Utilize SAP for travel management, purchase requisitions, and timesheet management.
• Handle contracts for support services and manage monthly expense controls.
• Plan logistics for new arrivals and coordinate transportation needs.
• Oversee site consumable items and maintain building safety and cleanliness standards.

• A 2-year diploma or higher in Business Administration or a Technical Field.
• Minimum of 5 years of experience in an Administrative Assistant role, preferably in a manufacturing setting.
• Strong knowledge of Quality and Occupational Health & Safety principles.
• Excellent skills in project and time management, with strong attention to detail.
• Effective communication skills in both oral and written English.
• Familiarity with Microsoft Office and scheduling tools.

• Provide daily administrative support.
• Coordinate activities and meetings.
• Manage correspondence and documents.

• Handle daily administrative tasks, including filing and data entry.
• Prepare reports, correspondence, and office documents.
• Manage schedules, meetings, and ensure smooth office coordination.
• Maintain organized records and facilitate workflow.

• Basic administrative or office experience.
• Good computer skills, especially in MS Office.
• Strong communication abilities.

• Arabic is the native language.
• Proficiency in English, both spoken and written.
• Mastery of computer skills and Microsoft Office programs.
• The applicant must hold a university degree.
• High ability to organize, follow up, and manage multiple tasks efficiently.

• Housing provided.
• Car provided.
• Annual bonus linked to performance and evaluation.
• Professional work environment and opportunities for development and growth.

• Develop and maintain organized electronic and paper filing systems, ensuring compliance with data retention policies.
• Answer telephone calls, greet visitors, manage access based on scheduled appointments, and direct inquiries to appropriate staff.
• Take minutes and attendance during meetings; finalize, approve, and distribute meeting minutes promptly.
• Prepare departmental reports and maintain relevant databases, ensuring data accuracy and proper documentation.
• Receive and distribute incoming mail promptly, directing communication to appropriate individuals or departments.
• Organize and maintain a tidy and safe office environment, managing supplies and ensuring compliance with data retention policies.
• Prepare photocopies, reports, spreadsheets, presentations, and other documents as needed.
• Request, organize, and manage office supplies and equipment to meet staff needs.
• Enter maintenance and e-purchase requests as necessary and coordinate with relevant departments for timely resolution.
• Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Perform other duties as assigned within the scope of the job.

• Good computer skills and data entry ability; knowledge of MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer care skills.
• Accurate record-keeping abilities.

• Providing clerical support to executives
• Managing phone calls with professionalism
• Ensuring smooth internal communication
• Assisting in various administrative tasks

• Experience in administrative assistance
• Strong phone etiquette and communication skills
• Proficient clerical and organizational skills
• Excellent time management capabilities
• Ability to work independently or within a team
• Proficiency in Microsoft Office Suite
• A degree in Business Administration or related field
• Fluency in English and Arabic
• Experience in telecommunications is a plus

• Manage and organize daily administrative tasks, including filing, scanning, and data entry.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and basic documentation as required.
• Maintain office supplies inventory and coordinate with vendors when needed.
• Assist in organizing internal events, workshops, and staff meetings.
• Support HR and other departments with administrative tasks as assigned.
• Ensure proper documentation control and maintain confidential records securely.
• Greet visitors and provide professional front-desk support when required.
• Follow company policies and procedures to ensure smooth office operations.

• Bachelor’s degree in Business Administration or related field (preferred).
• 1–3 years of experience in administrative or office support roles.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Professional attitude with strong interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Time-management skills and ability to meet deadlines.

• Support administrative operations and maintain documentation
• Support HR processes, including recruitment coordination
• Coordinate meetings, travel, and interdepartmental communications
• Ensure smooth daily office operations

• Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite
• Excellent communication skills in Arabic and English
• Strong organizational abilities and team-oriented mindset

• Diploma in human resources or business administration or any related field.
• At least two years of experience in a similar field.
• Proficiency in English.

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• At least 1 year of experience in administrative support, preferably within healthcare or dental clinics.

• Provide administrative and clerical support to ensure efficient daily operations of the branch.
• Assist in coordinating between reception, medical, and nursing departments to maintain smooth workflow.
• Organize schedules, appointments, and meetings, and prepare related reports and documentation.
• Support the implementation of clinic programs and services by maintaining accurate records and follow-ups.
• Assist in monitoring clinic performance and preparing periodic reports for management review.
• Maintain communication with clients to ensure excellent service and support the enhancement of client satisfaction.
• Ensure proper application of office procedures, quality standards, and compliance with policies.
• Manage filing systems, documentation, and correspondence efficiently (both electronic and paper-based).
• Provide direct support to the branch manager and team in handling day-to-day administrative tasks.
• Ability to multitask, work under pressure, and maintain a high level of professionalism.

Job Title: Administrative Assistant
Job Objective:

To provide administrative and technical support to management and the team, and to contribute to organizing daily workflow and ensuring the effectiveness of office operations.

Duties and Responsibilities:

Managing postal and electronic correspondence and responding to general inquiries.

Organizing appointments and meetings and scheduling important appointments for management.

Preparing and writing reports and official correspondence.

Saving and organizing files, administrative records, and official documents.

Handling the phone and reception and directing calls and visitors.

Following up on office requests and purchases and administrative supplies.

Providing support in organizing internal and external events and meetings.

Assisting in preparing schedules and performance reports.

Executing any other administrative tasks assigned by management.

Qualifications and Skills:

High school diploma or bachelor's degree in business administration or a related field (preferred).

Previous experience in management or office-related fields.

Organizational skills and efficient time management.

Ability to work with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Commitment to professionalism, accuracy, and confidentiality at work.

Personal Attributes:

Ability to work within a team.

Flexibility in handling multiple tasks.

Initiative and effective problem-solving.

Attention to detail and accuracy.

• Plan, prepare, schedule, and file documents related to field projects, clients, or other in-house departments.
• Supervise personnel in the benefits department and secretarial staff.
• Coordinate clerical support staff and manage the relocation of field staff to remote site locations.
• Handle management of staff timesheets, expenses, and travel programs.
• Organize contract files, edit and maintain financial reports, and oversee accounts payable and receivable.
• Assist in preparation for conferences, meetings, and domestic travel accommodations.

• Bachelor's Degree.
• Excellent oral and written communication skills.
• Advanced MS Office skills (Word, Excel, PowerPoint) preferred.

• Develop and maintain organized electronic and paper filing systems, ensuring compliance with data retention policies.
• Answer telephone calls, greet visitors, manage access based on scheduled appointments, and direct inquiries to appropriate staff.
• Take minutes and attendance during meetings; finalize, approve, and distribute meeting minutes promptly.
• Prepare departmental reports and maintain relevant databases, ensuring data accuracy and proper documentation.
• Receive and distribute incoming mail promptly, directing communication to appropriate individuals or departments.
• Organize and maintain a tidy and safe office environment, managing supplies and ensuring compliance with data retention policies.
• Prepare photocopies, reports, spreadsheets, presentations, and other documents as needed.
• Request, organize, and manage office supplies and equipment to meet staff needs.
• Enter maintenance and e-purchase requests as necessary and coordinate with relevant departments for timely resolution.
• Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Perform other duties as assigned within the scope of the job.

• Good computer skills and data entry ability; knowledge of MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer care skills.
• Accurate record-keeping abilities.