Administrative assistant Jobs in Saudi Arabia

Join SYSTRA as an Administrative Assistant in Abha! SYSTRA is a global leader in engineering and consultancy, specializing in public transport and sustainable mobility. With over 10,300 employees, we are committed to designing safe and sustainable transport solutions that enhance social inclusion and access to essential services.

About the Role:
We are seeking a dedicated Administrative Assistant to support our PMC services for the Transportation/Infrastructure Department in Abha. This role is specifically for Saudi Nationals and plays a vital part in ensuring smooth project operations.

Main Responsibilities:

• Maintain a data distribution system and project schedule based on client requirements.
• Expedite review and approval processes for project documents.
• Organize and maintain files and indexes for active engineering documents.
• Assist in preparing project manuals and other documentation.
• Prepare transmittals for engineering documents and monitor project personnel space requirements.
• Attend project meetings to provide updates on document status and project progress.
• Perform other related responsibilities as needed.

Qualifications:

• Minimum of 5 years of experience in a similar role.
• Relevant educational qualifications.
• Strong communication skills.
• Experience in infrastructure projects is considered a plus.

Join SYSTRA as an Administrative Assistant in Abha!
As one of the world's leading engineering and consultancy groups specializing in public transport and sustainable mobility, SYSTRA is dedicated to designing safe transport solutions that promote social inclusion and facilitate access to essential services.

Job Overview:
In Saudi Arabia, where we have been operational for over 20 years, SYSTRA aims to contribute to the Kingdom’s 2030 vision. We are currently looking for an Administrative Assistant (Saudi Nationals) in Abha to support our Mobility and Railway business.

Main Duties:

• Maintain data distribution systems and schedules for assigned projects.
• Revise systems as needed for timely approvals and distribution of project documents.
• Prepare and manage engineering documents, ensuring proper cataloging and storage.
• Attend project meetings to provide updates and stay informed on project statuses.
• Assist in preparing project manuals and transmittals for engineering documents.
• Monitor space requirements for project personnel and coordinate necessary arrangements.

Requirements:

• Minimum 5 years of experience in a similar role.
• Relevant education certification.
• Strong communication skills.
• Experience in infrastructure projects is an advantage.

Why SYSTRA?
We offer equal opportunities and are committed to nurturing talent. Join us to be part of impactful projects shaping the future of transport in Saudi Arabia.

The job is a financial administrative role in the investment financial company, working as a team to complete the required tasks in the company, God willing, it will meet your expectations.

Join Falcon Specialized Contracting Company as an Administrative Assistant!

Are you looking to elevate your career in a dynamic environment? Falcon Specialized Contracting Company, a leader in construction and energy services, is seeking a dedicated Administrative Assistant to join our team in Jubail.

About the Role:
This full-time on-site position involves providing vital administrative support. You will manage office logistics, perform clerical tasks, facilitate smooth communication across departments, and assist executives in their daily schedules and responsibilities. Strong organizational skills are essential to ensure efficient office operations.

Responsibilities:

• Provide administrative support to the team
• Manage office logistics and ensure smooth communication
• Assist executives with their daily tasks and schedules
• Perform clerical duties and maintain office management

Qualifications:

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong communication skills and phone etiquette
• Experience in clerical skills and general office management
• Excellent time management and organizational abilities
• Proficient in Microsoft Office Suite and relevant office software
• Ability to work independently as well as part of a team
• Prior experience in a similar role is preferred
• Bachelor’s degree in Business Administration or related field is an advantage

At Falcon, we pride ourselves on ensuring timely project completion and customer satisfaction. If you are ready to contribute to a flourishing organization, apply now!

Join Our Team as an Administrative Assistant in Jubail!
We are seeking a skilled and detail-oriented Administrative Assistant to be part of our professional team in Jubail. This role entails managing communications and scheduling appointments effectively.
Key Responsibilities:

• Organize correspondence
• Schedule appointments

Requirements:

• Proficiency in Microsoft Office programs

Join Our Team as an Administrative Assistant!
We are looking for a dedicated Administrative Assistant to join our team in Jubail. This is a fantastic opportunity for individuals who are eager to start their career in administration.

Requirements:

• Diploma or Bachelor's degree in the same field
• Experience: 0-1 years

Interested candidates are encouraged to submit their resumes with the job title in the subject line to our HR department.

About the Role
At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. We invite you to join us as we embark on building tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.

Principal Accountabilities:

• Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, including office safety audits and safety work permits.
• Comply with APQ and local safety, health, and environment standards.
• Manage the Site Leadership’s calendars and their direct reports, schedule meetings, and take meeting minutes when required.
• Assist with daily, weekly, monthly, and yearly reports.
• Develop Excel, Power Point, and Word Documents for meetings and correspondence.
• Utilize SAP for travel management, purchase requisitions, and timesheet management.
• Prepare and control support of monthly expenses, organize team events, and assist with booking reservations.
• Supervise company car needs and manage contracts for support services.
• Coordinate with Government Relations Office to ensure site employee government documents are current.

Minimum Requirements and Qualifications:

• A 2-year diploma or higher in Business Administration or a Technical Field.
• A minimum of 5 years’ experience in an Administration Assistant function or equivalent.
• Awareness of Quality, Occupational Health & Safety principles.
• Demonstrated leadership, interpersonal and teamwork skills.
• Strong oral and written communication skills in English.
• Knowledge of computer-based applications, particularly Microsoft Office.

Administrative Assistant
A leading industrial solutions company is seeking an organised and proactive Administrative Assistant to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.

Key Responsibilities:

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
• Coordinate meetings, appointments, and maintain office calendars.
• Perform general administrative duties including filing, typing, scanning, copying, and document binding.
• Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.
• Handle petty cash transactions with accurate documentation and accountability.
• Input and maintain accurate data in ERP systems for administrative and operational use.
• Prepare letters, reports, presentations, and internal communications as required.
• Support HR activities such as employee record management, onboarding coordination, and attendance tracking.
• Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.
• Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.
• Ensure the reception area and common spaces remain tidy and professional.
• Support cross-departmental coordination to ensure timely completion of administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum of 2–3 years’ experience in an administrative role.
• Experience using ERP systems (any platform).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment such as printers, scanners, and PBX systems.
• Excellent communication skills in English and Arabic.
• Strong organisational, multitasking, and time management skills.
• Professional, reliable, and customer-focused attitude.
• High attention to detail and ability to maintain confidentiality.

Working on the Ejjar platform to register new properties and units, then create electronic contracts, authenticate them, and follow up with tenants to document and renew them. Following up on tenant statements and contacting tenants to collect due rents. Communicating with real estate offices to showcase the vacant apartments and shops they have, and to know their vacancies for us to display. Displaying properties and apartments on websites after applying the regulations in force in the Kingdom. Weekly auditing of the bank account to verify all transfers received from tenants and the Ejjar platform. Receiving maintenance requests and coordinating with the maintenance department to accomplish them and follow up on the task until completion.

Administrative assistant with the ability to receive clients and the ability to use a computer, complete knowledge of Excel, flexible in dealing, knowledge of accounting, follow-up of files, supervising employees and following them up, attendance and departure, considered a deputy to the manager.

A photographer is needed for mobile 📸 We are looking for a photographer with an artistic touch in mobile photography, she should be skilled in photographing coffee, desserts, aesthetic angles, and adjusting lighting and scene coordination ✨ 📅 Attendance: 3 days a week ⏰ Duration: About an hour daily 💡 We want someone passionate about photography who understands: • Suitable shooting angles for cafes and restaurants ☕ • Adjusting natural lighting and shooting at optimal times • Arranging the scene and products before shooting • Shooting short videos and stories in an attractive way 🎬 Anyone who sees herself suitable can send samples of her mobile photography 💌

We are looking for an administrative assistant with disabilities or special needs to work within our team at the Textile Technology Foundation. Job Description:

• Update the appointment agenda and schedule meetings
• Prepare reports and presentations
• Archive files and organize the archive

Join Our Team as a Clinical Admin Assistant!
Al Salama Hospital is seeking a dedicated Clinical Admin Assistant to support our clinical operations in Jeddah. If you are looking for an opportunity to contribute to a healthcare setting and grow your career in administrative support, we invite you to apply.

Key Responsibilities:

• Assist in various administrative tasks to ensure smooth clinical operations.
• Coordinate between departments to enhance patient care and services.
• Maintain accurate records and manage documentation.

Qualifications:

• Proven experience in an administrative role is preferred.
• Strong organizational and communication skills.

We welcome applicants who are passionate about healthcare and ready to make a difference.

Join Blue Hydrogen Industrial Gases Company as an Administrative Assistant!
At Blue Hydrogen Industrial Gases Company, we are dedicated to reimagining what’s possible, fostering collaboration, and driving innovative solutions towards significant energy and environmental sustainability challenges. We aim to build a safer, more diverse, and more profitable industrial gas company.

Principal Accountabilities:

• Ensure safety by implementing the BHIG Basic Safety Practice program, including safety audits and management of change.
• Comply with BHIG and local safety, health, and environment standards.
• Manage Site Leadership's calendars and schedule meetings as required.
• Assist with various reports on a daily, weekly, monthly, and yearly basis.
• Prepare documents using Excel, PowerPoint, and Word for meetings and correspondence.
• Utilize SAP for travel management and timesheet management.
• Organize team events and manage contracts for support services.
• Oversee company vehicle needs, including fueling and maintenance.
• Ensure a safe and clean work environment for all staff.

Executive Administrative Assistant Required
A leading digital marketing agency in Jeddah is seeking to hire an exceptional Executive Administrative Assistant with strong experience in the digital marketing agency sector. The ideal candidate will be the direct operational and administrative arm of senior management, with the ability to manage clients, projects, teams, and daily operations efficiently.

Main Responsibilities:

• Manage the daily operations of the office and ensure smooth workflow without direct supervision.
• Represent the executive director in meetings, follow up on decisions, and close tasks with internal and external parties.
• Manage client projects from contract signing to final delivery, ensuring deadlines are met and improvements are made.
• Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients.
• Lead B2B sales, communicate with clients, provide services, schedule appointments, and close deals.
• Prepare executive, operational, marketing, and financial reports and present them professionally.
• Coordinate with design, development, marketing, and production teams to ensure tasks are completed on time.
• Organize and manage official mail, digital and physical documents, and record all procedures.
• Issue invoices and follow up on collections and ensure compliance with internal accounting processes.
• Handle sensitive matters with complete confidentiality and strong decision-making skills.
• Appear in media and represent the company on social media when needed.

Requirements and Qualifications:

• Minimum of 3 years of experience in the same role within a digital marketing agency (mandatory requirement).
• Deep understanding of the project lifecycle in marketing agencies (client management - delivery - results - reports).
• Proven experience in B2B sales and closing corporate deals.
• Practical experience in basic accounting, budget preparation, and financial reporting.
• Excellent written and verbal communication and leadership skills.
• Advanced time management and organizational skills.
• Ability to work under pressure, handle multiple tasks, and adapt to rapidly changing priorities.
• Proficient in using Notion, CRM platforms, Google Workspace, and Microsoft Office.
• Strong and confident personality capable of making decisions without hesitation.

Benefits:

• Fixed monthly salary.
• Professional work environment with continuous learning.
• Opportunities for leadership growth and management representation.
• Performance and sales-based incentives.
• Two days off a week.

Only candidates with proven previous experience in a digital marketing agency are required.

Research Assistant, Data Collection

Join Saudi Air Navigation Services as an Executive Administrative Assistant!

We are seeking a highly organized and efficient Executive Administrative Assistant to support our executive team. In this role, you will play a critical role in ensuring smooth operations within our organization.

Key Accountability Areas:

• Executive Assistance: Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries, and venues.
• Provide administrative services including drafting correspondence, recording meeting minutes, and maintaining documentation.
• Courteously greet visitors and ensure their needs are met.
• Initiate and respond to telephone calls on behalf of the assigned function head.
• Track and follow up on status updates and report to the assigned function head.

Policies, Processes and Procedures:

• Conduct day-to-day activities in compliance with company policies and procedures.
• Identify opportunities for continuous improvement in systems and processes.

Knowledge and Experience:
Minimum 3 years of experience as an Executive Administrative Assistant is required.

Education and Certifications:
A bachelor’s degree in business administration or an equivalent qualification is required.

About Us:
Saudi Air Navigation Services plays a vital role in ensuring the safe and efficient flow of traffic in Saudi Arabia's airspace. We provide various services, including coordinated air traffic control operations, aeronautical publications, and search and rescue operations.

The purpose of the job: Supporting the purchasing officer in organizing purchasing operations, documenting documents, and updating the files related to prices and expenses, with the aim of reducing operational pressure and improving the efficiency of administrative work within the department.

Tasks and responsibilities:

• Preparing purchase request data in coordination with the purchasing officer.
• Communicating with suppliers to gather price offers and follow up on requests administratively.
• Following up on invoices and receipts, ensuring they are documented and classified.
• Organizing and continuously updating the Excel record for purchases.
• Using the shared price file with the pricing department to match prices.
• Archiving invoices and documents both physically and electronically.
• Coordinating with the accounting department to ensure timely delivery of invoices.
• Preparing a simplified weekly report that includes a summary of purchases.
• Assisting in solving administrative issues related to delays or discrepancies in quantities.

Qualifications and requirements:

• Proficiency in using Microsoft Office programs, especially Excel.
• High organizational and management skills.
• Knowledge of purchasing and invoicing procedures.
• Fluency in Arabic and intermediate skills in English.