Administrative assistant Jobs in Saudi Arabia

Job Title
Administrative Assistant

Employer
Qamar Tammuz Company

Nature of Work
Remote
With the possibility of official registration and social insurance

Job Responsibilities

• Managing online store requests via Zed and Salla platforms and reviewing them before shipping

• Following up and coordinating shipments with shipping companies until delivery

• Responding to customers and providing professional customer service

• Following up on complaint emails and taking appropriate action

• Verifying payment transactions and updating their status in the system

• Listing products on Zed and Salla platforms and linking them to inventory

• Understanding the warehouse system and updating quantities upon shipment arrival

• Coordinating with the IT team when there is a technical issue

• Editing banners and some marketing files using Photoshop

Requirements

• Practical experience in Zed and Salla platforms

• Knowledge of order and inventory management in online stores

• Proficiency in using Photoshop to edit designs and banners

• Good visual taste and understanding of design basics

• Proficiency in the language at an intermediate level

• High accuracy and organization in work

• Strong communication skills, both written and verbal

• Ability to work independently remotely

Job Benefits

• Work remotely

• Flexible work environment

• Possibility of officially registering the employee in social insurance

• Ensure safety practices are followed and conduct office safety audits.
• Manage calendars and schedule meetings for Site Leadership.
• Assist with the preparation of regular reports.
• Utilize software tools for travel management and documentation.
• Supervise company vehicle requirements and facilitate arrangements for new employees and visitors.
• Coordinate with the Government Relations Office to keep employee documents updated.
• Maintain a clean and safe work environment.

• A 2-year diploma or higher in Business Administration or a related field.
• Minimum of 5 years of experience in administrative roles, preferably in manufacturing.
• Strong project and time management skills.
• Excellent communication skills in English (oral and written).
• Proficient in Microsoft Office and familiar with SAP.

• Managing daily administrative tasks.
• Coordinating meetings and events.
• Effective communication with colleagues and clients.

• Proficiency in English is preferred.
• Accuracy, organization, and good communication skills.
• Proficiency in Office programs.

• Proficiency in English.
• Good communication skills.
• Proficiency in Office programs.

• Assist in daily administrative tasks.
• Manage documentation and correspondence.
• Facilitate communication within the team.

• Saudi nationality is required.
• Bachelor's degree in Business Administration.
• Minimum of two years of relevant experience.
• Proficient in Microsoft Office applications.

• Preparing weekly reports for vehicle malfunctions.
• Following up on reports and ensuring their accuracy and completeness.
• Entering data into the approved system and updating it continuously.
• Following up on maintenance work with the agency.
• Following up on the vehicle inspection list.

• Experience in front desk management and multi-line phone systems is preferred.
• Strong customer service and interpersonal skills.
• Fluency in both English and Arabic (reading, writing, and speaking).
• Proficient in Office 365 applications, including Outlook, Excel, and PowerPoint.
• Exceptional organizational and problem-solving skills.
• Ability to work independently and adapt to a dynamic team environment.

• Answer internal and external calls professionally and route them appropriately.
• Welcome and direct visitors with a friendly demeanor.
• Manage scheduling and maintenance of Musco facilities.
• Handle incoming and outgoing mail and deliveries.
• Coordinate reservations for meeting spaces and company equipment.
• Assist in team communications and scheduling.
• Support HR with company activities.
• Provide administrative support across various departments as needed.

• Practical experience in the field is preferred.
• Excellent command of the English language.
• Willingness to start working immediately.
• Seriousness and discipline at work.

• Data Administration and Record Integrity:
  Maintain and update spreadsheets and trackers daily, ensuring uniform formatting and accuracy.
• Request Intake and Task Coordination:
  Triage and categorize incoming requests, assign tasks to team members, and monitor progress for completion.
• Tracker Management and Reporting:
  Maintain operational trackers, provide end-of-day summaries, and identify recurring quality issues.
• Coordination Support:
  Assist with scheduling and provide reminders to ensure timely completion of tasks.
• Quality Assurance:
  Perform accuracy checks and maintain organized documentation standards.

• Proficiency in Google Sheets and Microsoft Excel.
• Strong attention to detail and ability to follow SOPs.
• Clear written communication skills.
• Stable internet connection for remote work.
• Entry-level candidates are encouraged to apply.

• Schedule and organize all travel requirements, including accommodation, visa arrangements, transportation, and venues.
• Provide administrative support, including drafting emails, recording meeting minutes, and preparing correspondence.
• Maintain documentation and records in line with set policies while ensuring confidentiality.
• Welcome visitors, ascertain their needs, and direct them appropriately.
• Manages telephone calls on behalf of the assigned function head, routes calls, and takes messages as necessary.
• Track progress with team members and functions, reporting status updates to the assigned function head.

• A bachelor's degree in business administration or equivalent is required.

• Communicate effectively to outline and explain administrative procedures and policies to staff and faculty.
• Organize records and coordinate schedules for meetings and workshops.
• Prepare and file necessary correspondence including reports and minutes of meetings.
• Prepare operating reports such as budget expenditures and statistical records.
• Analyze and improve departmental operating practices and revision of procedures.
• Responsible for maintaining the office filing system.
• Adapt to changes in work duties based on departmental vision and requirements.

• Minimum of 2 years of experience in an administrative role.