Administrative assistant Jobs in Saudi Arabia

Join RADIANT TRADING SOLUTIONS COMPANY as an Admin Assistant!
We are seeking a skilled and motivated individual to provide essential administrative support in our office operations. In this role, you will use SABIC systems such as SAP, ECM, and KMP to ensure a compliant and efficient workplace.

• Responsibilities:
  • Provide administrative support and coordination.
  • Handle documentation and scheduling tasks.
  • Prepare reports to assist departmental operations.
  • Ensure compliance with corporate procedures.
• Job Type: Full-time
• Location: In person

Your expertise will help us maintain smooth operations and achieve our company goals.

Join HSB - Hartford Steam Boiler as an Office Administrative Assistant!

As an Office Administrative Assistant, you will play a vital role in organizing office activities and supporting associates with their daily tasks. This position offers a hybrid work environment, allowing flexibility while ensuring productivity.

Main Responsibilities:

• Arrange meetings and appointments.
• Provide assistance in organizing hotels for company-sponsored training events.
• Perform OFAC checks for new customers.
• Support Account Managers with D365 data entry.
• Act as a backup during Account Managers' leave periods.
• Prepare and email contracts to customers.
• Execute contracts following dual control procedures.
• File contracts in SharePoint and local archives.
• Update the contract tracking log on SharePoint.
• Notify finance to create a NAV job card.

Qualifications:

Education:
Required: University degree
Desired: Degree in Business Management, Finance, or a related field.

Work Experience:
Required: 3 years in an Office Manager role.
Desired: 5+ years’ experience with a multinational, foreign-owned company.

Technical Skills:
Required: Advanced MS Office (Word, Excel, PPT) and basic computer support skills.
Desired: Experience with MS Dynamics NAV or a similar ERP system.

Non-Technical Skills:
Required: Understanding office protocols, policies & procedures, compliance, and internal controls.
Desired: Strong organizational, analytical, and problem-solving skillset.

What We Value:
HSB embraces the interaction of diverse backgrounds and experiences, forming the foundation of our open culture and partnership spirit. We believe in cultivating teams that are built on support and development.

Administrative Assistant Job - Saqr Al-Jazeera Company
Please note that Saqr Al-Jazeera Company announces the availability of distinguished job opportunities as an Administrative Assistant within its team in the Qassim region. This is an ideal opportunity to join a professional work environment that allows you to develop your skills.

Main Responsibilities of the Job:

• Organizing appointments and meetings effectively.
• Preparing reports and correspondence.
• Following up on daily administrative tasks.
• Coordinating between different departments.
• Supporting management in executing various tasks.

Requirements:

• Saudi nationality.
• Proficiency in English (a basic requirement).
• Previous experience as an administrative assistant.
• Organizational and time management skills.
• Proficiency in using Microsoft Office programs.
• Excellent communication skills.

Benefits:

• Professional work environment.
• Opportunities for professional development.
• Working within an organized team.

Join SEK International Schools as an Admin Assistant!
We are seeking two dedicated Admin Assistants to become integral to the founding team of a new international school in Amaala. As an Admin Assistant, you will be pivotal in the daily operations of the school, supporting leadership and ensuring a welcoming environment for students, families, and staff.

Role Overview
The Admin Assistants will manage various operational, organizational, and communication tasks. You will often be the first point of contact for the school, ensuring all systems and records are handled both professionally and calmly.

Key Responsibilities:

• Respond promptly to priorities and adapt to changing needs.
• Collaborate closely with school leadership and administrative staff.
• Communicate clearly with families, staff, and external contacts.
• Ensure adherence to protocols and escalate matters when necessary.

Focus Areas:

• Operational and logistical support.
• Communication and community support.
• Shared reception support, including managing inquiries and welcoming visitors.
• Maintain digital platforms and update necessary documentation.

Candidate Requirements:

• Strong English communication skills (school working language).
• Native Arabic speaker.
• Professional and service-oriented approach.
• Organized, reliable, and capable of managing multiple priorities.
• Comfortable in a multicultural and international environment.
• Flexibility and resilience in a developing setting.
• Experience in a school or educational setting is valued; knowledge of the NOOR system is an advantage.

Why Join Us?
Be part of a unique opportunity to establish a new international school with state-of-the-art facilities in a premium location. You will receive support from SEK Education Group and work in an ambitious culture where your contributions matter.
Apply today and make a difference!

Join Our Team as an Administrative Assistant & Executive Secretary!
We are seeking organized, proactive, and professional individuals to become part of our expanding team in Dammam, Saudi Arabia. This role includes both Administrative Assistant and Executive Secretary positions, aimed at supporting our operations effectively.

Key Responsibilities:

• Perform administrative and secretarial duties with a high level of accuracy.
• Manage communications and correspondence.
• Organize meetings and maintain schedules.
• Assist with report preparation and document management.
• Utilize Microsoft Office and office tools to streamline processes.

Requirements:

• Saudi National.
• Bachelor’s degree in a related field.
• Strong English language skills, both spoken and written.
• Excellent communication and interpersonal skills.
• Proven experience in administrative or secretarial roles.
• Proficient in Microsoft Office and office tools.
• Strong organizational and time management abilities.
• Professional attitude and attention to detail.

If you meet these qualifications and are interested in working with us, please send your CV.

About the Job
Join the Grand Hyatt team as an Admin Assistant, where you will deliver excellent and consistent service to our valued customers. You will play a vital role in supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members.

Qualifications
- Ideally possess a relevant degree or diploma in Hospitality or Tourism management.
- Minimum of 2 years work experience in hotel operations.
- Strong problem-solving, administrative, and interpersonal skills are essential.

About the Company
At Grand Hyatt, we pride ourselves on providing an unmatched experience at our hotels, featuring splendid accommodations, exquisite dining options, and exceptional entertainment. As part of a global team, we offer beautiful venues for all kinds of events and a luxurious stay for every guest.

Join Hamood H. Al-Hammad Group Holding as an Administrative Assistant!
We are a distinguished contracting company established in 1962, recognized among strategic firms like Saudi Aramco and Saudi Electricity Company. We are seeking a dedicated Administrative Assistant for our Al Khobar office to enhance our operational efficiency.

Role Overview:
The Administrative Assistant will perform essential clerical support and assist our executives. Key responsibilities include:

• Managing phone calls and correspondence
• Scheduling appointments and meetings
• Providing administrative support to executives
• Maintaining an organized office environment

Qualifications:
Applicants should possess:

• Strong administrative and clerical skills
• Exceptional communication and phone etiquette
• Experience in executive administrative assistance
• Strong organizational and multitasking skills
• A high level of professionalism and reliability
• Proficiency in office software tools

If you are looking for a dynamic work environment and meet the qualifications, we encourage you to apply!

Join Our Team as an Administrative Assistant!
At Dar wa Emaar, we are committed to community development and urban planning, and we are looking for a proactive Administrative Assistant to support our marketing team.

Role Overview:
Your primary responsibilities will include managing purchase requests and orders related to marketing activities, maintaining budget and invoice records, and tracking project timelines.

Key Responsibilities:

• Initiate and manage Purchase Requests (PRs) and Purchase Orders (POs).
• Maintain accurate records of budgets, invoices, and payment statuses.
• Manage the centralized marketing calendar and track campaign timelines and milestones.
• Coordinate between team members for smooth workflow and communication.
• Prepare meeting agendas, minutes, and follow-up action items.

Requirements:

• Diploma or Higher in Business Administration or equivalent.
• 1-3 years of experience in administrative positions.

If you are organized, detail-oriented, and ready to contribute to our marketing initiatives, we would love to hear from you!

A dermatologist coordinator is required for a clinic in Khobar - Al Olaya.

Job responsibilities 

An Exciting Opportunity
Join BD, one of the largest global medical technology companies, as an Administrative Assistant in Riyadh. This role plays a crucial part in supporting our office operations and ensuring our teams work efficiently.

Why Join Us?
A career at BD offers you the chance to work alongside passionate leaders and colleagues. You'll help shape the future of health, turn dreams into possibilities, and contribute to a culture that prioritizes inclusion and growth.

Main Responsibilities:

• Manage executives’ schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and official documents.
• Coordinate meetings and prepare agendas while taking minutes.
• Maintain accurate electronic and physical filing systems with confidentiality.
• Handle incoming calls, emails, and inquiries professionally.
• Support procurement processes and manage office supplies.
• Assist with reports, data analysis, and documentation.
• Ensure compliance with company policies and procedures.

About You:
We are looking for candidates with a Bachelor’s degree in Business Administration or a related field, 1-2 years of experience in an administrative role, and strong organizational and interpersonal skills. A professional, discreet approach to handling sensitive information is essential.

You must be able to balance multiple tasks independently and have excellent problem-solving abilities. If you see yourself as a 'maker of possibilities', we want to hear from you!

What do we offer? 

Fully integrated with a growing team -you will support the partners across the different administrative aspects from  reception to administrative support in a well-organized and timely manner. 

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team by handling various office duties and administrative tasks. The ideal candidate will excel in managing calendars, coordinating meetings, organizing files, preparing correspondence, maintaining office supplies, and processing expense reports while demonstrating strong organizational and multitasking abilities. The successful candidate must possess excellent communication skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality while working in a fast-paced environment.

Join Our Team as an Administrative Assistant!
We are seeking a bright and energetic individual to support our Director-level professionals at Walter P Moore’s Saudi Arabia office. This position is crucial for providing extensive administrative support and serving as a Government Relation Officer, ensuring compliance with all necessary legal matters related to visas, permits, and employee registration.

Key Responsibilities:

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

Qualifications:

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

Physical presence in the office is required. Join us at Walter P Moore as we strive to solve complex structural and infrastructure challenges across the globe.