Administrative assistant Jobs in Saudi Arabia

More than 47 Administrative assistant Jobs in Saudi Arabia. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


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Administrative Assistant

Administrative Assistant

📣 Job AdNew

Leaf Global Environmental Services

Full-time
Join Leaf Global Environmental Services as an Administrative Assistant!

We are seeking a dedicated and organized individual to be a key player in our operational team. As an Administrative Assistant, you will be responsible for ensuring smooth administrative support while adhering to compliance regulations.

Key Responsibilities:
  • Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
  • Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
  • Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
  • Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
  • Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

Qualifications:
  • Education: Degree in Business Administration, Office Management, or related field.
  • Experience: 2–4 years in administrative, compliance, or client coordination.
  • Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

About Leaf Global Environmental Services:
We prioritize social responsibility and eco-friendliness, providing innovative solutions for environmental resource management. Our mission is to enhance environmental awareness and ensure the welfare of the biosphere.

breifcase2-5 years

locationMakkah

3 days ago
Administrative Assistant

Administrative Assistant

📣 Job AdNew

Leaf Global Environmental Services

Full-time
Join Leaf Global Environmental Services as an Administrative Assistant!

We are seeking a dedicated and organized individual to be a key player in our operational team. As an Administrative Assistant, you will be responsible for ensuring smooth administrative support while adhering to compliance regulations.

Key Responsibilities:
  • Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
  • Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
  • Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
  • Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
  • Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

Qualifications:
  • Education: Degree in Business Administration, Office Management, or related field.
  • Experience: 2–4 years in administrative, compliance, or client coordination.
  • Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

About Leaf Global Environmental Services:
We prioritize social responsibility and eco-friendliness, providing innovative solutions for environmental resource management. Our mission is to enhance environmental awareness and ensure the welfare of the biosphere.

breifcase2-5 years

locationJeddah

3 days ago
Administrative Assistant

Administrative Assistant

📣 Job AdNew

MBA Office

Full-time
About the Job
This job listing is for immediate hire.

Company Description
MBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.

Role Description
This is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.

Key Responsibilities:
  • Communication and coordination
    • Answer and direct phone calls, take messages, and handle inquiries.
    • Manage incoming and outgoing mail, faxes, and emails.
    • Draft and edit correspondence, memos, and letters.
    • Greet visitors and act as a first point of contact for clients.
  • Scheduling and event management
    • Manage calendars, schedule appointments, and coordinate meetings.
    • Arrange travel and make reservations for staff.
    • Plan and coordinate events, conferences, and meetings.
    • Prepare agendas and record minutes for meetings.
  • Office and information management
    • Create and maintain electronic and physical filing systems.
    • Manage and order office supplies and maintain inventory.
    • Perform data entry and maintain databases.
    • Perform basic bookkeeping tasks and process expense reports.
  • Document and report preparation
    • Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
    • Assist in the preparation of regularly scheduled reports.
    • Proofread documents for accuracy and grammar.
  • General support and other duties
    • Provide administrative support to managers and employees.
    • Assist with project management tasks, such as tracking deadlines.
    • Ensure confidentiality of sensitive information.
    • Collaborate with other departments to ensure efficient workflow.
    • Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
    • Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

Qualifications
  • Experience in Administrative Assistance and Executive Administrative Assistance.
  • Strong Phone Etiquette and Communication skills.
  • Proficient in Clerical skills and office management.
  • Excellent organizational and time management abilities.
  • Ability to work independently and collaboratively.
  • Proficiency in using office software and technologies.
  • Bachelor's degree in Business Administration or related field is a plus.
  • Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

What We Offer:
  • A competitive salary package with performance-based incentives.
  • Opportunity to grow within a fast-paced and dynamic consultancy environment.
  • Exposure to a diverse set of responsibilities and a collaborative work culture.
  • Comprehensive benefits package and career development support.

If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.

breifcase2-5 years

locationRiyadh

5 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Air Products

Full-time
Join Air Products as an Admin Assistant!
At Air Products, our purpose is to collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. We are looking for a dedicated Admin Assistant to support our team in Jubail, Saudi Arabia.

Principal Accountabilities:
  • Ensure the execution of safety aspects by utilizing the APQ Basic Safety Practice program.
  • Comply with local safety, health, and environment standards.
  • Manage Site Leadership’s calendars and schedule meetings.
  • Assist in preparing daily, weekly, monthly, and yearly reports.
  • Develop documents and presentations using Excel, PowerPoint, and Word.
  • Use SAP for travel management and purchase requisitions.
  • Organize team events and manage bookings for visitors.
  • Supervise company vehicles and ensure proper maintenance.
  • Coordinate with the Government Relations Office for document management.

Minimum Requirements And Qualifications:
  • A 2-year diploma or higher in Business Administration or related field.
  • Minimum of 5 years of experience as an Administration Assistant in a manufacturing environment.
  • Awareness of Quality, Occupational Health & Safety, and Environment Management systems.
  • Demonstrated leadership and interpersonal skills.
  • Strong problem-solving capabilities with attention to detail.
  • Proficiency in English, with strong communication skills.

We offer a dynamic work environment where safety is prioritized, and diversity is valued. Join us in building a cleaner future!

breifcase2-5 years

locationAl Jubail

11 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Saudi International Travel Company

Full-time
Join Our Team!
We are looking for an Administrative Assistant to become part of our fast-growing, highly congenial workplace at Saudi International Travel Company. If you’re efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships, we want to hear from you!

Key Responsibilities:
  • Provide administrative support to ensure efficient office operations.
  • Maintain physical and digital filing systems.
  • Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
  • Respond to emails and other digital queries and correspondence.
  • Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
  • Follow up with departments for reports and record minutes of meetings.
  • Input and update information in databases and spreadsheets.
  • Coordinate logistics for meetings, including room setup and catering.
  • Use word processing and presentation software for document creation and editing.
  • Operate and maintain office equipment, including printers, copiers, and fax machines.
  • Research and summarize information for reports or presentations as requested.
  • Ensure compliance with privacy policies and regulations when handling sensitive information.
  • Adapt to changing priorities while ensuring deadlines are met.
  • Present a positive and professional image for the organization.

Qualifications:
  • Proficient in English & Arabic, with strong reading, writing, and speaking skills.
  • Bachelor’s Degree in Business Administration or equivalent.
  • Past administrative experience in an office setting is a plus.
  • Strong digital literacy and research skills.
  • Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
  • Excellent organizational skills and time management abilities.
  • Professional demeanor and excellent office and phone etiquette.
  • Ability to work well under pressure and manage multiple deadlines effectively.

breifcase2-5 years

locationRiyadh

17 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Marriott International

Full-time
Join Marriott International as an Executive Admin Assistant!

At Marriott International, specifically at The Ritz-Carlton in Jeddah, we are dedicated to providing an extraordinary experience for our guests. As an Executive Admin Assistant, you will play a crucial role in ensuring seamless office operations and organization.

Key Responsibilities:
  • Greet visitors and determine the purpose of their visit.
  • Manage and prepare responses to routine correspondence.
  • Document meeting minutes and handle all incoming and outgoing mail.
  • Create and maintain filing systems for various documents.
  • Prepare correspondence and reports using office software.
  • Communicate effectively with guests and staff, maintaining professionalism at all times.

Job Requirements:
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidentiality of proprietary information.
  • Excellent communication skills, both verbal and written.
  • Familiarity with standard office equipment.
  • Commitment to the Marriott values and delivering exceptional service.

This position requires you to work full-time on-site at our Jeddah location. You will be an integral part of a diverse team, committed to fostering a culture of inclusiveness and excellence. We value your unique background and experiences, and we celebrate the strength of our diversity.

If you are passionate about hospitality and eager to support our hotel operations, we encourage you to apply and be part of our journey to excellence!

breifcase0-1 years

locationJeddah

17 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Batterjee Medical College

Full-time
Join Batterjee Medical College as an Administrative Assistant!
In this role, you will provide comprehensive administrative and clerical support to the Quality Department, ensuring smooth daily operations and effective coordination of quality assurance and accreditation activities.

Key Responsibilities:
  • Administrative Support:
    • Manage daily office operations of the Quality Department.
    • Prepare correspondence, memos, reports, and meeting agendas.
    • Maintain accurate filing systems (physical and electronic).
  • Documentation & Reporting:
    • Assist in preparing documents for accreditation, audits, and regulatory reviews.
    • Ensure timely collection, organization, and archiving of quality-related data and reports.
    • Track deadlines and follow up on pending tasks and submissions.
  • Coordination & Communication:
    • Schedule and coordinate meetings, workshops, and training sessions for faculty and staff.
    • Record and distribute meeting minutes and follow-up action points.
    • Serve as a contact point for communication between the Quality Department and other departments.
  • Quality & Accreditation Support:
    • Support the preparation and maintenance of accreditation files (local and international).
    • Assist with data entry, analysis, and preparation of quality performance indicators.
    • Coordinate surveys, feedback forms, and student/staff evaluations.
  • Other Duties:
    • Handle confidential information with discretion.
    • Provide logistical support for internal and external quality-related events.
    • Perform any additional tasks assigned by the Quality Manager/Director.

Requirements:
  • Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Diploma in Office Administration or relevant field (acceptable with experience).
  • Experience: 2–3 years of experience in an administrative or office support role, preferably in higher education, healthcare, or quality assurance departments.
  • Skills & Competencies: Strong organizational and time-management skills, proficiency in MS Office, good written and verbal communication skills (Arabic & English preferred), ability to work under pressure, attention to detail, and ability to work in a team.

breifcase2-5 years

locationAbha

23 days ago