Administrative assistant Jobs in Saudi Arabia

Join Swissôtel Hotels & Resorts as an Administrative Assistant in our Culinary Department!
We at Swissôtel are dedicated to perfection and provide a motivating environment that inspires our employees. Swissôtel Al Maqam is a modern five-star hotel that boasts elegance and luxury, located near the holy Masjid Al Haraam.

Key Responsibilities:

Swissôtel Hotels & Resorts

Seasonal

Consistently offer professional, friendly, and engaging service.
Oversee Talent & Culture department in the day-to-day operations.
Manage all office administration duties, including correspondence and ordering supplies.
Support staff events and maintain a confidential filing system.
Organize and execute administrative systems & procedures.
Coordinate and support all aspects of culinary activities.
Serve as a primary information source for the team.
Follow departmental policies and safety procedures.
Perform other duties as assigned.

Qualifications:

Excellent interpersonal and communication skills.
Ability to prioritize multiple tasks effectively.
Experience in handling complex and confidential information.
1+ year experience in a hotel environment preferred.
Bachelor's Degree or Hotel Management Degree preferred.
Proficiency in MS Word, Excel, PowerPoint, and Opera.
Detail-oriented with strong organizational skills.
Fluent in English.

We look forward to your application to join our team and contribute to our passion for excellence!

0-1 years

Makkah

5 days ago

Administrative Assistant

We look forward to your application to join our team and contribute to our passion for excellence!

Swissôtel Hotels & Resorts

Seasonal

Consistently offer professional, friendly, and engaging service.
Oversee Talent & Culture department in the day-to-day operations.
Manage all office administration duties, including correspondence and ordering supplies.
Support staff events and maintain a confidential filing system.
Organize and execute administrative systems & procedures.
Coordinate and support all aspects of culinary activities.
Serve as a primary information source for the team.
Follow departmental policies and safety procedures.
Perform other duties as assigned.

Qualifications:

Excellent interpersonal and communication skills.
Ability to prioritize multiple tasks effectively.
Experience in handling complex and confidential information.
1+ year experience in a hotel environment preferred.
Bachelor's Degree or Hotel Management Degree preferred.
Proficiency in MS Word, Excel, PowerPoint, and Opera.
Detail-oriented with strong organizational skills.
Fluent in English.

0-1 years

Jeddah

5 days ago

Administrative Assistant

NOV

Job Summary:
The Receptionist will act as the first point of contact for employees or clients and be responsible for facility management and maintenance.
Responsibilities/Accountability & Authority:

Greet clients and visitors with a positive, helpful attitude.
Assist clients in finding their way around the office.
Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
Answer, screen and forward phone calls.
Sort and distribute mail and handle parcel shipments.
Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
Order, maintain and distribute office supplies.
Schedule appointments and maintain conference rooms reservation log.
Maintain facility seating charts and office assignments.
Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
Develop and implement effective facility management strategies, policies, and procedures.

Behavioral Skills/Competences & Required:

Time management skills.
Attention to details with strong administrative skills.
Positive attitude with good communication skills.
Strong organizational skills.
Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

Bachelor’s Degree/equivalent education required.
3 years of administrative assistant experience.
Communication skills, proficient in English (verbal and written).
Reporting skills.
Administrative writing skills.
Microsoft Office skills.
Professionalism.
Problem-solving.
Verbal communication.

0-1 years

Al Khobar

12 days ago

Administrative Assistant

NOV

Behavioral Skills/Competences & Required:

Greet clients and visitors with a positive, helpful attitude.
Assist clients in finding their way around the office.
Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
Answer, screen and forward phone calls.
Sort and distribute mail and handle parcel shipments.
Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
Order, maintain and distribute office supplies.
Schedule appointments and maintain conference rooms reservation log.
Maintain facility seating charts and office assignments.
Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
Develop and implement effective facility management strategies, policies, and procedures.

Time management skills.
Attention to details with strong administrative skills.
Positive attitude with good communication skills.
Strong organizational skills.
Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

Bachelor’s Degree/equivalent education required.
3 years of administrative assistant experience.
Communication skills, proficient in English (verbal and written).
Reporting skills.
Administrative writing skills.
Microsoft Office skills.
Professionalism.
Problem-solving.
Verbal communication.

0-1 years

Dammam

12 days ago

Administrative Assistant

UMG Co.

5,000 - 10,000 / Month

We are seeking a detail-oriented Administrative Assistant to join our dynamic team, responsible for providing comprehensive administrative support to ensure smooth office operations. The ideal candidate will handle various tasks including managing calendars, coordinating meetings, organizing files, preparing correspondence, and maintaining office supplies inventory. Key responsibilities include processing documents, answering phone calls professionally, greeting visitors, and supporting senior management with administrative duties while maintaining strict confidentiality.
كتابة الخطابات الرسمية باللغة العربية
الالمام الكامل ببرنامج Microsoft Word

2-5 years

Al Sulaimaniyah, Riyadh

12 days ago

Administrative Assistant

Vallourec

Join Vallourec as an Executive Administrative Assistant!
Vallourec is a leader in providing tubular solutions for the energy sector and for demanding industrial applications. We are looking for an organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our Executive Director and management team.

Key Responsibilities:

Provide comprehensive administrative support to the Executive Director and management team.
Maintain proper filing systems and safeguard all company documents.
Assist in the development of presentations for internal and external audiences.
Attend meetings and prepare initial draft of minutes and summaries.
Coordinate activities and information flow between different departments.
Create, edit, and manage official documents, reports, and correspondence.
Manage communication with external authorities and respond to surveys.
Organize major company events and workshops, handling all logistics.
Support the production team in maintaining accurate reports and preparing KPI reports.
Conduct data analysis and create templates for reports as required.

Requirements:
Candidates must possess a strong ability to coordinate and communicate effectively, demonstrating professionalism and confidentiality in all dealings. A degree in Business Administration or a related field is preferred. Prior experience in an administrative role will be advantageous.

If you are interested in an enriching career with a pioneering company that values innovation and safety, apply now!

0-1 years

Dammam

17 days ago

Administrative Assistant

Giza Arabia

Join Giza Arabia as an Admin Assistant!
We are seeking a dedicated and organized Admin Assistant to provide essential secretarial and administrative support to our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while contributing to key projects across various sectors.

Key Responsibilities:

Provide administrative support to the PM and/or Function by typing, preparing, and compiling reports and proposals.
Develop and maintain an efficient filing system for the organization.
Prepare and manage stationary requests to ensure regular availability.
Follow-up on issued and pending invoices, expenses, advances, and communicate with the Finance Function for approval.
Maintain and update contact lists for technical staff and facilitate transportation logistics to customer sites.
Handle assigned call management duties and logistics for project team travels.
Regularly submit reports and respond to client inquiries, ensuring effective communication with relevant personnel.
Manage external communications, including sending/receiving faxes.

Personal Skills:

Proficiency in MS Office with suitable typing speed.
Excellent organizational, communication, and interpersonal skills.
Strong analytical abilities and good relationship-building skills.
Team player with a good command of English.

Qualifications:
- Bachelor’s degree in Engineering (Electrical, Renewable Energy, or a related field)
- Previous office experience or OSHA certificates are preferred.

About Giza Arabia:
Giza Arabia is dedicated to providing top-notch services in the IT sector, with a focus on telecoms, utilities, oil & gas, and government sectors.

0-1 years

Riyadh

20 days ago

Administrative Assistant

New

TwoAtoms Capital

6,500 / Month

An administrative assistant is required to work in a prestigious company, where the ideal candidate is expected to have at least two years of experience in the field of administrative support with complete proficiency in both Arabic and English. The candidate must possess strong organizational skills and the ability to work under pressure with mastery of Microsoft Office programs. Main tasks: • Organizing and coordinating appointments, meetings, and agendas • Preparing and coordinating reports and official correspondence • Managing phone calls and emails • Filing and organizing files and documents • Following up on various administrative transactions • Providing logistical support for events and meetings • Coordinating with different departments within the organization.

2-5 years

Al Firdaws, Dammam

about 10 hours ago

Administrative Assistant

Basmih Limited Company

4,500 - 5,000 / Month

مساعد إداري بالشركه باسمح للتسويق المحدوده
تسعى الشركة لتوظيف مساعد إداري مسؤول عن مسؤوليات متنوعة تتعلق بمتابعة تنفيذ القرارات الإدارية وتنظيم وإدارة البريد والمواعيد اليومية.

المهام الرئيسية:

تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة القرارات.
فتح وفرز البريد الورقي والرد على البريد الالكتروني.
إنجاز أعمال الطباعة والرد على المكالمات الهاتفية وتنظيم الملفات.
تدوين وتوثيق محاضر الاجتماعات الخاصة بالمنظمة.

المؤهلات المطلوبة:
الحصول على دبلوم سنة بعد الثانوية في التغذية وعلوم الأطعمة.

المهارات المطلوبة:

خدمة العملاء
برمجيات إدارة البريد الإلكتروني
الكتابة والطباعة على الحاسب الآلي
القدرة على تحديد الاجتماعات وإدارة العمل

الحد الأدنى من الخبرة المطلوبة هو سنتين.

0-1 years

Al Qassim

about 12 hours ago

Administrative Assistant

Basmih Limited Company

4,500 - 5,000 / Month

المؤهلات المطلوبة:
الحصول على دبلوم سنة بعد الثانوية في التغذية وعلوم الأطعمة.

المهارات المطلوبة:

تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة القرارات.
فتح وفرز البريد الورقي والرد على البريد الالكتروني.
إنجاز أعمال الطباعة والرد على المكالمات الهاتفية وتنظيم الملفات.
تدوين وتوثيق محاضر الاجتماعات الخاصة بالمنظمة.

خدمة العملاء
برمجيات إدارة البريد الإلكتروني
الكتابة والطباعة على الحاسب الآلي
القدرة على تحديد الاجتماعات وإدارة العمل

الحد الأدنى من الخبرة المطلوبة هو سنتين.

0-1 years

Buraydah

about 12 hours ago

Administrative Assistant

New

Dulham Holding

8,000 / Month

We are looking for an administrative assistant to work in a distinguished professional environment, with high organizational skills and proficiency in Arabic and English. The main tasks include organizing appointments, managing correspondence, preparing reports and presentations, and coordinating meetings and events. Proficiency in Microsoft Office programs and the ability to work within a team is required, with at least five years of experience in the field of administrative support.

2-5 years

Al Malqa, Riyadh

about 12 hours ago

Administrative Assistant

New

Flowhubpro

5,000 - 5,000 / Month

Part-time

Partner needed for the Flow Hub Pro project to analyze customer data. I work as a freelancer in customer data collection and analysis within Flow Hub Pro. I am looking for a serious and enthusiastic lady to partner in the effort and in the project as a whole. Given that there are many stores for women that require a lady to evaluate the data. What is required from you? Qualification: A high school diploma at a minimum. Experience: It is preferred if you have experience in dealing with people or collecting data, or if you have the ambition to learn and develop in this field. Location: You should be a resident of Khobar or Dammam, and it is necessary to own a private car. Personality: You should be patient, tactful in dealing, and have a great ambition to develop the project that you will own a part of. Working hours: It will be flexible, around 45 hours a day depending on the need for data collection and analysis. Partnership and growth opportunity: This is a real opportunity to be a key partner in building and developing a promising project in the field of customer experience analysis.

0-1 years

Al Khobar

about 13 hours ago

Administrative Assistant

Ashraq Development Company

Join Ashraq Development Company as an Administrative Assistant!
We are seeking a highly organized and motivated individual to provide high-level administrative support to our executives. If you thrive in a dynamic environment and are committed to excellence, this is the opportunity for you.

Key Responsibilities:

Assist executives with daily tasks, manage schedules, and coordinate meetings.
Handle incoming and outgoing communications, screen calls, draft emails, and prioritize messages.
Plan, organize, and coordinate meetings, prepare agendas, and take minutes.
Prepare, edit, and proofread reports and presentations for internal and external distribution.
Handle sensitive information discreetly and ensure data privacy compliance.
Conduct research, compile data, and create summaries or reports as needed.
Maintain organized electronic and paper files and assist with documentation retention.
Act as a liaison between executives and internal or external stakeholders.

Qualifications:
- Diploma or an associate degree in Business Administration.
- Minimum 2 years of experience in a similar role.

About Ashraq Development Company:
Ashraq is committed to fostering economic growth and development in the Eastern Province through innovative partnerships with private sector organizations. We value integrity and aim for sustainable community growth through our various projects.

0-1 years

Al Khobar

4 days ago

Administrative Assistant

NOV