Administrative assistant Jobs in Saudi Arabia

• Administrative Officer
• Duties and Responsibilities:
• 
  
• • Manage daily office tasks and provide general administrative support.
• • Proficiently use Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• • Prepare analytical lists and regular reports using Excel.
• • Demonstrate strong command of the English language, both written and spoken.
• • Arrange and coordinate travel bookings, including flights and hotel reservations.
• • Prepare a monthly list of company needs and shortages.
• • Schedule and organize meetings and appointments.
• • Attend meetings, take detailed minutes, and share them via email with the concerned parties.
• 
  
• Qualifications:
• • Previous experience in administrative or office support roles.
• • Strong communication skills in both Arabic and English.
• • Excellent organizational and time management abilities.
• • Advanced analytical and reporting skills using Excel.
• • Professional demeanor and ability to work effectively within a team.

A Well Known fitout and contracting company looking for a professional active administration assistant.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Khobar. The Administrative Assistant will be responsible for managing day-to-day clerical tasks, providing administrative support, maintaining effective phone etiquette, and assisting executive staff as needed. This role also involves coordinating schedules, organizing meetings, and handling various administrative duties to maintain office efficiency.

Qualifications

• Administrative Assistance and Clerical Skills

Phone Etiquette and Communication skills

Executive Administrative Assistance experience

Proficiency in office software (*, Microsoft Office Suite)

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to work independently and as part of a team

High school diploma or equivalent; further education in office administration is a plus

English language is must (speaking-writing)

• Manage schedules and coordinate meetings
• Handle correspondence and maintain communication
• Provide executive administrative assistance and clerical support
• Organize company events and activities

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong phone etiquette and communication skills
• Experience with clerical skills
• Excellent organizational and time management skills
• Ability to work independently as well as part of a team
• Proficiency in office software (*, MS Office)
• Bachelor's degree in Business Administration, Communications, or related field is a plus

• Manage schedules and coordinate meetings
• Handle correspondence and maintain communication
• Provide executive administrative assistance and clerical support
• Organize company events and activities

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong phone etiquette and communication skills
• Experience with clerical skills
• Excellent organizational and time management skills
• Ability to work independently as well as part of a team
• Proficiency in office software (*, MS Office)
• Bachelor's degree in Business Administration, Communications, or related field is a plus

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Update contact information in the CRM system.

• Service-oriented team members who take pride in helping others.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and take charge without being asked.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas required.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Provide administrative support to project managers and engineers.
• Manage correspondence and maintain office supplies and equipment.
• Organize and update filing systems for project documents.
• Schedule meetings and coordinate logistics for site visits.
• Enter project data and maintain databases.
• Ensure compliance with company policies and project standards.

• Diploma or Bachelor's degree in Business Administration or related field.
• Minimum of 2 years of administrative experience in construction or engineering projects.
• Proficient in Microsoft Office Suite.
• Excellent organizational and communication skills.

• Experience with document control systems like Aconex or SharePoint.
• Knowledge of construction site protocols.
• Fluent in English; additional languages are a plus.

• Assist in scheduling appointments and managing calendars.
• Maintain office supplies and prepare correspondence.
• Coordinate with different teams to ensure efficient operations.
• Provide exceptional support to the management team.

• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Previous experience in an administrative role is a plus.

• Assist in scheduling appointments and managing calendars.
• Maintain office supplies and prepare correspondence.
• Coordinate with different teams to ensure efficient operations.
• Provide exceptional support to the management team.

• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Previous experience in an administrative role is a plus.

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform various administrative tasks including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by checking in visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies for all invoice packages.
• Submit expense reports.
• Act as a power-user for the attendance system.

• Diploma in IT, Administration, or Accounting.
• Proficient in Microsoft Office.
• Fluent in English (reading, writing, and speaking).
• Strong communication skills.
• Positive attitude.

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform various administrative tasks including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by checking in visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies for all invoice packages.
• Submit expense reports.
• Act as a power-user for the attendance system.

• Diploma in IT, Administration, or Accounting.
• Proficient in Microsoft Office.
• Fluent in English (reading, writing, and speaking).
• Strong communication skills.
• Positive attitude.

• Greet visitors and determine the purpose of their visit.
• Prepare routine correspondence and manage incoming and outgoing mail.
• Maintain filing and organization systems for records and documents.
• Document and communicate guest requests and complaints to appropriate staff.
• Ensure adherence to company policies and maintain a professional appearance.
• Assist supervisors with other reasonable duties as required.

• Strong organizational and communication skills.
• Ability to utilize standard office equipment and software.
• Capacity to lift and move objects weighing up to 10 pounds.
• Positive attitude and ability to develop relationships with team members.

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, translate, and proofread internal and external correspondence in English and Arabic.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential documents and maintain discretion at all times.
• Assist in preparing reports, presentations, and executive summaries.
• Coordinate between departments and act as a point of contact for internal and external stakeholders.
• Track and follow up on projects, deadlines, and deliverables.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent command of English (verbal and written).
• Professional demeanor and high level of discretion.

• Perform reception, hospitality, and office support duties including answering phones, guest relations, and internal office events.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires, and relocations.
• Organize client courses and events, print and ship related materials.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

• Service-oriented team members who take pride in helping others.
• Sophisticated communicators who can build rapport across diverse clients and colleagues.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and commit to getting the job done right.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Mission-driven work that makes a meaningful difference.
• An empowering culture that welcomes your ideas, perspectives, and experiences.
• Learning and development opportunities.
• A vibrant workplace in the stunning Al Faisaliah Tower.

• Greet clients and visitors with a friendly demeanor.
• Assist clients in navigating the office and its facilities.
• Perform various administrative tasks, including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms to ensure they are ready for use.
• Maintain workplace security by issuing and checking in visitor badges.
• Issue purchase requisitions and assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices.
• Insert ZATCA invoice copies for all invoice packages.
• Submit expenses and manage attendance records.

• Diploma in IT, Administration, or Accounting.
• Strong computer skills in Microsoft Office.
• Excellent command of the English language (reading, writing, speaking).
• Strong communication skills and a positive attitude.

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining security and confidentiality of information.
• Responding to client inquiries via phone or email and forwarding them to the appropriate parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all parties involved.
• Preparing meeting rooms, and preparing the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Archiving documents in an organized manner to ensure easy access when needed.
• Assisting various departments in organizing files, correspondence, and scheduling daily tasks.
• Following up on the implementation of administrative decisions and informing the relevant parties of updates.
• Dealing with client inquiries and providing the required information about available services.
• Handling complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future within the scope of work.

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.