Administrative assistant Jobs for Fresh Graduates in Saudi Arabia

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations for internal and external audiences.
• Attend meetings and prepare initial draft of minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create, edit, and manage official documents, reports, and correspondence.
• Manage communication with external authorities and respond to surveys.
• Organize major company events and workshops, handling all logistics.
• Support the production team in maintaining accurate reports and preparing KPI reports.
• Conduct data analysis and create templates for reports as required.

Job Description:

Providing administrative support to lawyers and legal staff by coordinating appointments and sessions, organizing legal files and documents, preparing official correspondence and reports, following up on deadlines and judicial procedures, and communicating with clients and official entities, while ensuring complete confidentiality and accuracy in performing tasks.

Job Title: Administrative Assistant

Weekly Vacation: Friday, Saturday

Working Hours: From 8 AM to 4 PM

Professional Skills:

• Organizing files and managing appointments accurately and efficiently.

• Proficient in handling email systems and official correspondence.

• Excellent written and verbal communication skills in both Arabic and English.

• Proficiency in English speaking and writing (excellent level).

• Mastery of Microsoft Office programs (Word, Excel) and using them in report preparation.

• Coordinating meetings and preparing agendas.

• High skill in time management and the ability to multitask under pressure.

• Full commitment to maintaining confidentiality and accuracy in handling sensitive information.

• Providing exceptional customer service and warm reception that reflects a professional image of the company.

• Greet clients and visitors with a friendly demeanor.
• Assist clients in navigating the office and its facilities.
• Perform various administrative tasks, including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms to ensure they are ready for use.
• Maintain workplace security by issuing and checking in visitor badges.
• Issue purchase requisitions and assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices.
• Insert ZATCA invoice copies for all invoice packages.
• Submit expenses and manage attendance records.

• Diploma in IT, Administration, or Accounting.
• Strong computer skills in Microsoft Office.
• Excellent command of the English language (reading, writing, speaking).
• Strong communication skills and a positive attitude.