Administrative assistant Jobs in Saudi Arabia

• Assist with day-to-day administrative tasks.
• Organize office operations and procedures.
• Maintain filing systems and manage documentation.
• Support the team with scheduling and correspondence.
• Prepare reports and presentations.

• Bachelor's Degree.
• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Proficiency in Microsoft Office Suite.

• Assist the General Manager in tracking company project progress
• Facilitate communication and coordination with government entities
• Handle daily administrative tasks assigned by the General Manager
• Perform other related duties as required

• Must be a Saudi national
• Aged between 25-45
• Possess a college diploma or higher education
• Ability to communicate effectively in English, both written and verbal
• At least two years of experience in PRO-related work, with knowledge of Dammam local government procedures preferred

• Provide administrative and clerical support to management and office staff.
• Manage company governmental portals and correspondence.
• Prepare, organize, and maintain documents and records.
• Coordinate meetings, appointments, and office schedules.
• Assist with filing systems and data entry.
• Ensure smooth day-to-day office operations.

• Bachelor’s degree required.
• 2–3 years of relevant administrative experience.
• Saudi nationality is required.

• Professional level of English.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Able to work independently and as part of a team.

An administrative assistant is required to work in the office of a company, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or its equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Coordinating with different departments and facilitating workflow

• Storing and archiving records, documents, and files in an organized manner

• Administrative & Office Support: Provide comprehensive support to managers, lead document preparation, manage complex calendar coordination, and oversee office supply inventory.
• Project & Financial Support: Manage project documentation and support financial tasks, ensuring all project components align with established procedures.
• Procurement & Compliance: Drive procurement activities and maintain vendor relationships, ensuring compliance with documentation and contract requirements.
• Proposals & Marketing Support: Lead proposal development and manage documentation for tender submissions.
• General Responsibilities: Manage multiple complex priorities, communicate proactively, and contribute to a collaborative team culture.

Administrative Assistant:Provides administrative and clerical support by managing schedules, handling correspondence, organizing documents, and assisting with daily office operations to ensure smooth workflow.

• Coordinate with Saudi Arabian government departments for permits, licenses, and visa processing.
• Handle all government portal updates including GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem.
• Provide general reception duties, assisting visitors, answering calls, and managing incoming/outgoing mail.
• Offer clerical support including IT and translation, drafting letters, and project filing.
• Organize public spaces, ensuring they remain welcoming and orderly.
• Assist in organizing internal and external activities like staff events and training sessions.

• Bachelor’s degree in business administration, IT, or English.
• 5 years of experience as an Administrative Assistant with knowledge of Microsoft Office.
• Previous experience in Saudi governmental processes preferred.
• Fluent in Arabic and English.
• Strong organizational and communication skills.
• Attention to detail and proactive client-service orientation.
• Experience in the A/E/C industry is a plus.

Activity: Telecommunications Company
City: Riyadh - Al-Sahafa
Job Title: Administrative Assistant/HR Assistant

Tasks:
• Assisting in sorting and compiling files.
• Receiving emails and directing them according to the department.
• Assisting in the recruitment department (screening candidates).
• Submitting requests for employee affairs in the human resources system such as Jisr Kayan Bizat (vacations, end of service, advances, overtime, etc.)

Requirements:
• Experience in the same field not exceeding one year.
• Diploma or Bachelor's degree or equivalent
• Immediate notice.
• Knowledge of Microsoft programs.

Please send your CV to the email below and include the job title (Administrative Assistant/HR Assistant)
May God protect you, please send me a private message.

• Office Operations Management: Oversee day-to-day office services including reception, mailroom, security administration, and supply management.
• Event & Meeting Support: Lead logistics for executive meetings and events, managing agendas, hospitality, and technical requirements.
• Administrative Coordination: Maintain and audit office records and databases, ensuring compliance with corporate standards.
• Stakeholder & Vendor Liaison: Serve as primary contact for staff and vendors, managing contracts and relationships.
• Process & Efficiency Improvement: Identify and implement workflow improvements to support operational excellence.

• Experience: 5+ years in office management or executive assistance.
• Languages: Fluent in English and Arabic.
• Vendor Management: Experience in managing service providers and contracts.
• Technical Mastery: Proficient in Microsoft 365 and office management platforms.
• Strategic Mindset: Proactive problem-solver.
• Organization: Strong attention to detail; capable of handling multiple priorities in a fast-paced environment.
• Independence: High level of professionalism and maturity to manage sensitive information.
• Availability: Must be able to work in the Riyadh office 3 days a week.