Administrative assistant Jobs in Saudi Arabia

We are looking for an administrative assistant to join our team, who will be responsible for organizing and managing daily administrative tasks and coordinating appointments and meetings. The suitable candidate will prepare reports and official correspondence, manage files and documents, and respond to phone and electronic inquiries in a professional manner. We are looking for someone with high organizational skills and the ability to work within a team, with proficiency in basic computer programs, especially Microsoft Office.

Join Apex Care Clinics as an Administrative Assistant!
We are seeking a motivated and organized individual to support our administrative operations. As an Administrative Assistant, you will play a crucial role in ensuring the smooth functioning of our clinic's daily activities.

Key Responsibilities:

• Manage and organize administrative tasks.
• Assist in scheduling appointments and maintaining records.
• Provide excellent customer service to patients and visitors.
• Collaborate with medical staff to ensure efficient clinic operations.

Requirements:

• Strong organization and multitasking skills.
• Proficient in Microsoft Office and office management software.
• Excellent communication skills.
• Ability to work in a fast-paced environment.

We invite qualified candidates to apply and send their CVs. Join us and be part of a dedicated team focused on providing high-quality healthcare.

Join Our Team as an Administrative Assistant at Alasala Colleges!

We are seeking a dedicated Administrative Assistant to support our team in Dammam. This is an exciting opportunity for someone with a keen interest in administration and a passion for education.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls and emails, and assist clients as needed.
• Maintain and organize office files and documents.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Male candidates only.
• No prior experience required.
• Excellent English language skills.

If you are looking for a dynamic work environment and want to contribute to educational excellence, apply now!

Join Our Team as an Administrative Assistant!
We are looking for a dedicated and skilled Administrative Assistant to support our team at Althelim Integrated Services Company. This role is essential for enhancing our administrative operations and ensuring efficient communication within the organization.

Responsibilities:

• Manage and organize administrative tasks effectively.
• Track employee attendance, leaves, and other HR-related admin work.
• Prepare reports and facilitate internal and external communication.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• A minimum of 2 years of experience in administration or a related position.
• Excellent organizational and multitasking skills.
• Strong proficiency in English (written and spoken).
• Proficiency in MS Office applications (Excel, Word, Outlook).

Join our team at Alasala Colleges as an Administrative Assistant!

We are looking for a dedicated individual to support our administrative operations in Dammam. This role is ideal for recent graduates and those looking to start their career in a dynamic environment.

Key Responsibilities:
- Assist in daily administrative tasks.
- Support the team in various projects and activities.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Excellent English language skills.
• No prior experience is required.

We are looking for an administrative assistant to join the team to support daily administrative operations and organize office tasks. The suitable candidate will be responsible for managing correspondence and files, coordinating appointments and meetings, and providing administrative support to various departments. We are looking for someone with excellent organizational skills and the ability to work with basic computer programs such as Microsoft Office.

Join KBR as an Admin Assistant!
At KBR Sustainable Technology Solutions (STS), we provide holistic and value-added solutions across the entire asset life cycle. We offer world-class licensed process technologies, differentiated advisory services, and deep technical domain expertise, ensuring a supportive environment for our employees.

Key Responsibilities:

• Maintain and distribute up-to-date documentation related to the organization, ensuring timely revisions.
• Assist personnel with documentation related to day-to-day activities, including minutes of meetings and various reports.
• Utilize database management systems like SAP to maintain organizational records.
• Collect data and maintain activity reports, tracking employee attendance and preparing daily timesheets.
• Respond to queries and assist in correspondence, routing and preparing mail as directed.
• Coordinate with departments for procurement of office supplies and maintain office equipment.
• Encourage adherence to safety regulations and participate in safety audits.

Qualifications:

• High School Diploma with a minimum of 5 years of experience in Oil & Gas maintenance or 3 years with a diploma.

At KBR, we believe in belonging, connecting, and growing together!

Join AECOM as an Administrative Assistant
Are you an experienced and detail-oriented administrative professional looking for an opportunity to make a meaningful impact? AECOM, a global infrastructure leader, invites you to become a part of our dynamic team in Makkah, Saudi Arabia. In this crucial role, you'll support our project teams and managers, ensuring operational excellence and enhancing our collaborative work environment.

Key Responsibilities:
• Provide comprehensive administrative support and mentorship to managers.
• Prepare, proofread, and format correspondence and documents with meticulous attention to detail.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Lead office supply inventory management and vendor relationships.
• Establish and organize project file systems, ensuring compliance and accessibility.
• Prepare project meeting minutes, reports, and documentation.

Project & Financial Support:
• Lead project setup initiatives and support financial document development.
• Manage financial task processes, including monthly progress reports and contractor estimates.

Procurement & Compliance:
• Conduct procurement activities for project-related materials.
• Manage vendor relationships and ensure compliance documentation is accurate.

Qualifications:
• High School Diploma plus a minimum of 3 years relevant administrative experience, or equivalent diploma with a minimum of 2 years professional experience.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Strong organizational abilities and attention to detail.

Why AECOM?
At AECOM, we believe in fostering a culture of growth and opportunity. You’ll work on projects that not only reshape your local community but also have a broader impact on our global society. We provide comprehensive benefits to ensure the well-being of our employees and offer various perks to help you balance work and personal life.

If you're motivated to contribute to a better world through your administrative expertise, we encourage you to apply and join our team!

Join United Brothers Company Ltd. as an Administrative Assistant!
We are seeking a dedicated individual to manage administrative tasks and support our team in Jeddah. This position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Key Responsibilities:

• Organize appointments and meetings, managing work schedules effectively.
• Prepare and print correspondence and administrative reports.
• Follow up on daily operations and coordinate between departments.
• Accurately maintain and organize files and records.
• Assist management in executing various administrative tasks.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 2 to 4 years of practical experience in administrative roles.
• Excellent proficiency in Microsoft Office applications.
• Effective communication and coordination skills.
• Fluency in English, both written and spoken.

Interested candidates with the required experience and qualifications are encouraged to send their CVs to us.

Join Bechtel Corporation as an Administrative Assistant!
At Bechtel, we believe in building extraordinary teams to create inspiring projects. Established in 1898, we have successfully completed over 25,000 projects worldwide, enhancing infrastructure and delivering successful outcomes. We are looking for a dedicated Administrative Assistant to support our operations at the Ar Rjum Project, located in Dhalam, Makkah.

Role Overview
As an Administrative Assistant, you will be instrumental in managing administrative duties with a high degree of proficiency and discretion. Your role will encompass everything from coordinating travel arrangements to preparing expense reports and managing correspondence. Your ability to foresee potential issues and adapt quickly to changing priorities will be key to enhancing our team's efficiency and organization.

Key Responsibilities

• Assist the manager in decision-making activities and handle complex administrative tasks independently.
• Provide highly confidential support and prepare detailed expense reports.
• Manage travel itineraries and coordinate complex travel arrangements.
• Compile conference notes and distribute meeting minutes.
• Maintain accuracy in document management and follow up with stakeholders.

Qualifications
The ideal candidate will have a minimum of 4-6 years of relevant experience and an associate degree or related technical training (preferred). Proficiency in Microsoft Office suite and project administration skills are essential for this position. Experience working in project environments, especially on remote sites, is desirable.

Why Bechtel?
We offer competitive benefits to support our employees' professional growth and well-being. Join a global community where diversity is valued, and every person is given the opportunity to thrive. Let's build a legacy of sustainable growth together!

Join AECOM as an Administrative Assistant
Are you an experienced and detail-oriented administrative professional looking for an opportunity to make a meaningful impact? AECOM, a global infrastructure leader, invites you to become a part of our dynamic team in Makkah, Saudi Arabia. In this crucial role, you'll support our project teams and managers, ensuring operational excellence and enhancing our collaborative work environment.

Key Responsibilities:
• Provide comprehensive administrative support and mentorship to managers.
• Prepare, proofread, and format correspondence and documents with meticulous attention to detail.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Lead office supply inventory management and vendor relationships.
• Establish and organize project file systems, ensuring compliance and accessibility.
• Prepare project meeting minutes, reports, and documentation.

Project & Financial Support:
• Lead project setup initiatives and support financial document development.
• Manage financial task processes, including monthly progress reports and contractor estimates.

Procurement & Compliance:
• Conduct procurement activities for project-related materials.
• Manage vendor relationships and ensure compliance documentation is accurate.

Qualifications:
• High School Diploma plus a minimum of 3 years relevant administrative experience, or equivalent diploma with a minimum of 2 years professional experience.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Strong organizational abilities and attention to detail.

Why AECOM?
At AECOM, we believe in fostering a culture of growth and opportunity. You’ll work on projects that not only reshape your local community but also have a broader impact on our global society. We provide comprehensive benefits to ensure the well-being of our employees and offer various perks to help you balance work and personal life.

If you're motivated to contribute to a better world through your administrative expertise, we encourage you to apply and join our team!

About the Job
As an Administrative Assistant at Bechtel Corporation, your role is pivotal in supporting our dynamic team. With a legacy of over a century in delivering successful projects across the globe, you become a part of an organization that values excellence and innovation.

Project Overview
The Ar Rjum Project includes a green field gold project with associated mining operations and necessary infrastructure.

Job Summary
Your responsibilities will involve executing administrative duties that require proficiency and discretion. You will handle tasks such as:

• Coordinating travel and preparing expense reports.
• Managing complex administrative tasks independently.
• Anticipating problems and adjusting priorities accordingly.
• Preparing detailed reports and distributing meeting minutes.
• Utilizing our document management system for administrative processes.

Education and Experience
We seek candidates with a minimum of 4-6 years of related experience, preferably with an associate degree or related technical training.

Required Knowledge and Skills
Successful applicants should demonstrate project administration experience, proficiency in MS Word, Excel, PowerPoint, and Outlook, along with excellent organizational skills.

Why Join Us?
Bechtel fosters a diverse environment where every team member is respected and recognized. We offer competitive benefits to support your career development and well-being. Join us to build inspiring projects and make a lasting impact.

Join United Brothers Company Ltd. as an Administrative Assistant!
We are seeking a dedicated individual to manage administrative tasks and support our team in Jeddah. This position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Key Responsibilities:

• Organize appointments and meetings, managing work schedules effectively.
• Prepare and print correspondence and administrative reports.
• Follow up on daily operations and coordinate between departments.
• Accurately maintain and organize files and records.
• Assist management in executing various administrative tasks.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 2 to 4 years of practical experience in administrative roles.
• Excellent proficiency in Microsoft Office applications.
• Effective communication and coordination skills.
• Fluency in English, both written and spoken.

Interested candidates with the required experience and qualifications are encouraged to send their CVs to us.

Join Our Team and Shape the Future of Education!
We are searching for a dedicated Administrative Specialist to join our educational center. This role is initially a temporary position to cover parental leave, but we hope to foster a long-term relationship with our new hire.

Key Responsibilities:

• Act as a central point of contact for students, parents, and teachers for various inquiries.
• Work collaboratively within a team to support all administrative tasks.
• Manage communication with applicants and correspond with educational institutions and authorities.
• Assist school management with administrative duties ensuring the smooth running of daily operations.
• Utilize the Easysoft school management software after training.
• Handle incoming and outgoing correspondence (both phone and mail).
• Contribute to the organization of our educational offerings and quality management.

Your Profile:

• Completed vocational training as an Administrative Specialist, Office Management, or similar.
• Ideally possess experience in secretarial or office management functions.
• Strong teamwork and communication skills.
• Organized, service-oriented, and customer-friendly demeanor.
• Reliable, meticulous, and responsible in work approach.
• Ability to maintain composure and flexibility during high workload periods.
• Proficient in MS Office applications.

Our Offer:

• Employer-funded retirement plan.
• Bicycle leasing options.
• Opportunities for professional and personal development.
• Comprehensive employee training programs.
• Sabbatical offers.
• 30 vacation days per year and paid leave on specific holidays.
• Health promotion offers.
• Meaningful work in a collegial environment.

We encourage applications from individuals with disabilities who meet the qualifications.
We look forward to receiving your compelling application!

Join our team as a professional administrative assistant!
We at Malath are looking for a highly efficient executive secretary to join our team.

Qualifications and Requirements:

• Bachelor's degree in Business Administration, Computer Science, or equivalent.
• Ability to prepare official correspondence and draft letters.
• Efficiently manage appointments and meetings.
• Professionally prepare meeting minutes.
• Experience working with executive leadership is preferred.
• High skills in archiving (paper and electronic).
• Proficiency in using computers and Microsoft Office Suite.
• Strong communication and organizational skills.
• Ability to deal with government platforms (such as: Qiwa, Absher).
• Registration on the (Taqat) platform and eligibility for supported employment programs.

General Conditions:

• Full-time availability.
• Passing the personal interview and assessment.
• Commitment to the association's policies and regulations.

Benefits:

• Professional work environment.
• Training and professional development opportunities.
• Participation in achieving sustainable social impact.