Administrative Assistant

We are looking for a highly organized and proactive Executive Assistant to support the CEO of startup business group. Our operations span across Food Import & Distribution, Construction, and Strategic Investments.

You will be the "right hand" to the CEO, acting as the central hub between leadership, internal departments, and external partners. This role is perfect for a professional who thrives in a fast-paced environment and can handle diverse tasks with discretion and ease.

Key Responsibilities

• Executive Support: Manage the CEO’s calendar, travel, and emails. Prepare professional reports, presentations, and correspondence.

• Coordination: Act as a bridge between departments (Sales, Logistics, Finance). Track tasks assigned by the CEO to ensure they are completed on time.

• Meeting Management: Prepare agendas, record minutes, and follow up on action items with stakeholders and suppliers.

• Operations: Support strategic projects across the group’s companies and monitor key business deadlines.

• Admin: Organize contracts, company files, and internal announcements.

What We’re Looking For

• Experience: 3+ years as an EA or Office Manager (preferably supporting senior executives).

• Education:  degree in business or a related field.

• Language: Strong English/Arabic communication skills

• Tech Savvy: Proficiency in Microsoft Office / Google Workspace. 

Core Traits

• Highly Organized: You love a good system and never miss a detail.

• Proactive: You anticipate needs before they are even mentioned.

• Composed: You stay calm and focused under pressure.

• Trustworthy: You handle confidential information with 100% discretion.

• Professional communication with customers via phone, email, and various communication channels, providing the required information
clearly and accurately.•

Responding to customer inquiries and following up on their requests to ensure they receive an outstanding and smooth experience.• Entering data into the company’s systems and platforms with a high level of accuracy, while ensuring information is continuously updated.• Using computers and office software to prepare reports, organize files, and manage daily tasks.

• Professional communication with customers via phone, email, and various communication channels, providing the required information clearly and accurately.• Responding to customer inquiries and following up on their requests to ensure they receive an outstanding and smooth experience.•

Entering data into the company’s systems and platforms with a high level of accuracy, while ensuring information is continuously updated.•

Using computers and office software to prepare reports, organize files, and manage daily tasks.

التواصل الاحترافي مع العملاء عبر الهاتف والبريد الإلكتروني ومختلف قنوات التواصل، وتقديم المعلومات المطلوبة بوضوح ودقة.

• الرد على استفسارات العملاء ومتابعة طلباتهم لضمان حصولهم على تجربة مميزة وسلسة.

• إدخال البيانات في أنظمة ومنصات الشركة بدقة عالية، مع التأكد من تحديث المعلومات بشكل مستمر.

• استخدام الحاسوب والبرامج المكتبية لإعداد التقارير، وتنظيم الملفات، وإدارة المهام اليومية.