Administrative assistant Jobs in Saudi Arabia

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining the security and confidentiality of information.
• Responding to client inquiries by phone or email and forwarding them to the relevant parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all relevant parties.
• Preparing meeting rooms and the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Organizing documents in an orderly manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Monitoring the implementation of administrative decisions and informing relevant parties of updates.
• Handling client inquiries and providing information about available services.
• Processing complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future related to job responsibilities.

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring visitor data is recorded and maintaining the security and confidentiality of information.
• Responding to client inquiries via phone or email and forwarding them to the relevant parties when necessary.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all involved parties.
• Preparing meeting rooms, and preparing necessary documents and presentations.
• Preparing and drafting official letters, reports, minutes of meetings, and job offers.
• Archiving documents in an organized manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Following up on the implementation of administrative decisions and informing relevant parties of updates.
• Dealing with client inquiries and providing the required information about available services.
• Handling complaints or escalating them to relevant departments to ensure they are resolved effectively.
• Any other tasks assigned in the future within the scope of work.

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

Administrative assistance of Saudi nationality to work at the company’s headquarters in [Riyadh].

Requirements:

• Nationality: Saudi.

• Diploma or Bachelor’s degree in Management or a related field.

• Proficiency in using computers and Microsoft Office programs.

• Excellent communication and organizational skills.

• Preference will be given to those with prior experience in the same field.

• English language proficiency is preferred 

Tasks

* Coordinating correspondence and meetings.

• Organizing and archiving files and documents.

• Tracking agendas and administrative reports.

• Supporting other departments with office tasks.

• Some human resources tasks 

Application:
Please send your CV to the email h@**************

• Implementing administrative instructions issued by the direct supervisor and following up on the implementation of administrative decisions.
• Opening, sorting, and distributing paper and electronic mail to those concerned.
• Completing printing tasks and responding to inquiries and phone calls.
• Organizing files and archiving transactions in an easily accessible manner.
• Coordinating and organizing meetings for the direct supervisor and documenting the minutes.

• High school diploma as a minimum.

• Proficiency in computer usage.
• Advanced proficiency in Arabic and intermediate proficiency in English.

• Follow up on the implementation of administrative decisions issued by the direct supervisor.
• Organize mail and daily appointments.
• Complete administrative tasks related to workflow.
• Coordinate and schedule meetings for the direct supervisor.
• Maintain transactions and manage files smoothly.
• Document and record meeting minutes.

• Two-year diploma after high school in office management.
• Advanced customer service skills.
• Ability to use email management software.
• Good writing and typing skills on the computer.

• Arabic (Advanced)
• English (Advanced)

• Follow up on the implementation of administrative decisions issued by the direct supervisor.
• Organize mail and daily appointments.
• Complete administrative tasks related to the workflow.
• Coordinate and organize meetings and appointments for the direct supervisor.
• Maintain transactions and manage files smoothly.
• Record and document meeting minutes.

• Two-year diploma after high school in office management.
• Advanced customer service skills.
• Ability to use email management software.
• Good writing and typing skills on a computer.

• Arabic (Advanced)
• English (Advanced)

• Serve as the face of the company to clients.
• Protect the company’s image at all times.
• Ensure compliance with company policies and procedures.
• Oversee maintenance of the administrative premises.
• Ensure the safety systems in the building and liaise with safety companies.
• Monitor the maintenance of elevators.
• Coordinate office furnishing, decoration, and maintenance as needed.
• Supervise security staff and ensure adherence to working hours, submitting monthly work hour reports.
• Manage parking arrangements.
• Coordinate with cleaning and pest control companies to ensure building cleanliness.
• Monitor employee attendance.
• Assist in area management logistics including meetings, training courses, and events.
• Schedule appointments for area management.
• Handle all telephone inquiries politely and informatively.
• Perform other tasks as required by area management.

• Diploma or Bachelor's degree related to the field.
• 12 years of experience in a similar role.
• Saudi nationality.

Tasks:

• Follow up on residency renewals and transfer of sponsorships.

• Dealing with platforms Absher – Muqeem – Mudad – Social Insurance – Qiwa.

• Prepare employee files and keep them organized.

• Enter data and updates in government systems.

• Coordinate the joining and leaving procedures for employees.

Requirements:

• Experience of no less than two years in the mentioned tasks.

• Proficiency in using computers and government platforms.

 Job Vacancy – E-commerce Manager ( Saudi)

We announce  the availability of a distinguished job opportunity  for someone who has a passion and experience in e-commerce, and possesses skills in sales achievement and market analysis.

 Main Responsibilities:

• Management and operation of the e-commerce store.

• Monitoring sales and achieving monthly growth.

• Familiarity with the Salla platform.

• Uploading products and improving the user experience.

• Implementing marketing plans in collaboration with the team.

• Providing regular reports on performance and sales.

 Requirements:

• Practical experience or strong knowledge in e-commerce.

• Ability to work within a team and achieve clear goals.

• Passion for development and learning and achieving tangible results.

 Work Location: [Riyadh - Al-Waha District]
 Working Hours: [Full-time]

 To Apply:
Send your CV to [05********] with the title "E-commerce Manager".

Note: No phone calls 

• Follow up on the implementation of administrative decisions issued by the direct manager.
• Organize mail and daily appointments.
• Complete administrative tasks related to workflow.
• Coordinate and organize meetings for the direct manager.

• Execute administrative instructions and follow up on decision implementation.
• Open and sort paper mail and emails.
• Complete printing tasks and respond to inquiries.
• Organize files and maintain transactions.
• Record and document meeting minutes.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial Studies.
• Experience with email management software.
• Skills in customer service and office machines.
• Ability to manage your time and organize visits.
• Fluency in both Arabic and English.

• Flexible working hours.
• An opportunity to work in a challenging professional environment.

• Follow up on implementing administrative decisions issued by the direct supervisor.
• Organize mail and daily appointments.
• Complete administrative tasks related to workflow.
• Coordinate and organize meetings for the direct supervisor.

• Implement administrative instructions and follow up on executing decisions.
• Open and sort physical mail and emails.
• Complete printing tasks and respond to inquiries.
• Organize files and maintain transactions.
• Record and document meeting minutes.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.
• Experience in email management software.
• Skills in customer service and office equipment.
• Ability to manage your time and organize visits.
• Proficiency in both Arabic and English.

• Flexible working hours.
• An opportunity to work in a challenging professional environment.

• Participating in technical meetings and documenting notes and requirements.
• Updating the project database and following up on technical modifications.
• Possessing writing and report preparation skills.
• Good understanding of information technology and handling databases and spreadsheets.
• Knowledge of specialized software packages such as ArcGIS or ESRI and other mapping programs.
• Proficiency in mathematical skills and the ability to analyze data and statistics.
• The ability to translate project requirements into executable solutions.
• Understanding surveying and mapping techniques.
• The ability to deal with aerial images and integrate them with other images and maps.
• The ability to draw equipment paths and create distributions for containers and labor on maps that fit the area's population density.
• Dealing with Microsoft Office programs and presentations.
• Excellent presentation and project management skills.
• Attention to detail and the ability to handle work pressure.

Job Description:

Providing administrative support to lawyers and legal staff by coordinating appointments and sessions, organizing legal files and documents, preparing official correspondence and reports, following up on deadlines and judicial procedures, and communicating with clients and official entities, while ensuring complete confidentiality and accuracy in performing tasks.

Job Title: Administrative Assistant

Weekly Vacation: Friday, Saturday

Working Hours: From 8 AM to 4 PM

Professional Skills:

• Organizing files and managing appointments accurately and efficiently.

• Proficient in handling email systems and official correspondence.

• Excellent written and verbal communication skills in both Arabic and English.

• Proficiency in English speaking and writing (excellent level).

• Mastery of Microsoft Office programs (Word, Excel) and using them in report preparation.

• Coordinating meetings and preparing agendas.

• High skill in time management and the ability to multitask under pressure.

• Full commitment to maintaining confidentiality and accuracy in handling sensitive information.

• Providing exceptional customer service and warm reception that reflects a professional image of the company.