Administrative assistant Jobs in Saudi Arabia

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations and attend meetings, preparing meeting minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create and manage official documents, reports, and correspondence.
• Organize major company events and workshops.
• Support production reports and document flows between executives.
• Conduct data analysis and prepare various reports.

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team, handle office operations, and ensure smooth day-to-day workflow. The ideal candidate will be responsible for managing calendars, coordinating meetings, organizing files, preparing reports, handling correspondence, and maintaining office supplies inventory. Key responsibilities include processing invoices, answering phone calls professionally, arranging travel arrangements when needed, and assisting with various administrative projects while demonstrating strong organizational skills and proficiency in Microsoft Office Suite.

• Provide excellent and consistent customer service.
• Manage various administrative tasks efficiently.
• Ensure effective communication within the team and assist team members when needed.

• A relevant degree or diploma in Hospitality or Tourism management is preferred.
• Minimum of 2 years work experience in hotel operations.
• Strong problem-solving, administrative, and interpersonal skills are essential.

• Word processing production for a variety of executive team members.
• Managing calendars.
• Assisting in phone reception for executive and administrative departments.
• Preparing and coordinating mail, faxes, and express packages.
• Providing filing assistance.
• Providing clerical/administrative support including the composition and preparation of routine correspondence and presentations.
• Preparing and maintaining telephone directory and other company information.
• Performing photocopying and other production services.
• Coordinating travel arrangements in accordance with the hotel's travel policy.
• Supporting managers in administration including preparation of documents and follow-up on timelines and deliverables.

• Implement the administrative instructions issued by the direct supervisor.
• Open, sort, and distribute paper and electronic mail.
• Complete typing tasks and respond to inquiries and phone calls.
• Organize files and save transactions in a way that facilitates referencing.
• Coordinate and organize meetings for the direct supervisor and take meeting minutes.

• Organize office and assist associates with day-to-day activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company training events.
• Support onboarding of customers and staff, including OFAC compliance and job cards.
• Perform data entry tasks.
• Backup Eurasia regional teammates as needed.
• Manage contract administration.
• Maintain database(s).

• A diploma in Management Information Systems or a related field.
• No previous experience is required; the key is the desire to learn.