Administrative assistant Jobs in Saudi Arabia

• Customer Service:
  • Welcome visitors and direct them to appropriate staff.
  • Register walk-in and call-in students on IDP’s CRM system.
  • Answer and redirect incoming calls.
  • Monitor the office email account and distribute messages as needed.
• Operations Support:
  • Assist counselors in university applications.
  • Respond to student queries via phone or WhatsApp.
  • Help plan and prepare meetings and conferences.
  • Prepare marketing materials for events.
• Administration:
  • Maintain updated copies of procedures and templates.
  • Arrange outgoing courier and mail pickups.
  • Assist with administrative tasks as directed.

• Assist in project planning, scheduling, and documentation.
• Maintain project files, reports, and correspondence.
• Coordinate meetings, prepare minutes, and track action items.
• Support project managers with budgeting and progress reporting.
• Ensure compliance with company procedures and project standards.

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Experience in project or administrative support.
• Strong organizational and communication skills.
• Proficient in MS Office and project management tools.

• Provide clerical and administrative support to the team.
• Maintain schedules and manage correspondence.
• Organize and coordinate meetings.
• Handle phone communication with professionalism.
• Ensure excellent customer service.
• Offer executive-level administrative assistance when necessary.

• Proficiency in Administrative Assistance and Clerical Skills.
• Strong skills in Executive Administrative Assistance.
• Excellent Communication and Phone Etiquette.
• Attention to detail, and strong organizational abilities.
• Competency in office software and tools (*, Microsoft Office Suite).
• Proven ability to manage multiple tasks and prioritize effectively.
• Prior experience in a similar role is a plus.
• High school diploma or equivalent; additional certification in office administration is an advantage.

• Coordinating schedules and maintaining records.
• Supporting communication within the team through a centralized administrative hub.
• Efficiently handling multiple administrative transactions.
• Ensuring smooth workflow within various departments.

• At least 5 years of experience in administration.
• Fluency in both Arabic and English.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Professional demeanor and strong interpersonal communication skills.
• Ability to work independently and as part of a team.

Job Title: Administrative Assistant
Job Objective:

To provide administrative and technical support to management and the team, and to contribute to organizing daily workflow and ensuring the effectiveness of office operations.

Duties and Responsibilities:

Managing postal and electronic correspondence and responding to general inquiries.

Organizing appointments and meetings and scheduling important appointments for management.

Preparing and writing reports and official correspondence.

Saving and organizing files, administrative records, and official documents.

Handling the phone and reception and directing calls and visitors.

Following up on office requests and purchases and administrative supplies.

Providing support in organizing internal and external events and meetings.

Assisting in preparing schedules and performance reports.

Executing any other administrative tasks assigned by management.

Qualifications and Skills:

High school diploma or bachelor's degree in business administration or a related field (preferred).

Previous experience in management or office-related fields.

Organizational skills and efficient time management.

Ability to work with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Commitment to professionalism, accuracy, and confidentiality at work.

Personal Attributes:

Ability to work within a team.

Flexibility in handling multiple tasks.

Initiative and effective problem-solving.

Attention to detail and accuracy.

• Schedule and organize all travel requirements, including accommodation, visa arrangements, transportation, and venues.
• Provide administrative support, including drafting emails, recording meeting minutes, and preparing correspondence.
• Maintain documentation and records in line with set policies while ensuring confidentiality.
• Welcome visitors, ascertain their needs, and direct them appropriately.
• Manages telephone calls on behalf of the assigned function head, routes calls, and takes messages as necessary.
• Track progress with team members and functions, reporting status updates to the assigned function head.

• A bachelor's degree in business administration or equivalent is required.

• Provide administrative support to the Food & Beverage department.
• Assist in managing schedules, events, and communications.
• Contribute positively to the guest experience through effective service delivery.

• Implement administrative instructions issued by the direct supervisor.
• Open and sort physical mail and distribute it.
• Open emails and respond according to instructions.
• Complete printing tasks and respond to inquiries.
• Organize files and save transactions.
• Coordinate and organize meetings for the direct supervisor.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, or Executive Secretarial.

• Proficiency in English both spoken and written.
• Advanced report preparation.
• Managing email, writing, and typing on the computer.

• Implement administrative instructions and follow up on decisions issued by the direct supervisor.
• Sort and distribute paper mail, and respond to emails.
• Complete printing tasks and organize files.
• Coordinate and organize meetings and take minutes.

• Bachelor's degree in Business Administration.
• 2 years of work experience.
• Proficiency in Microsoft Office programs.

• Customer service.
• Typing and writing on the computer.
• The ability to take responsibility and manage work effectively.

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies such as the Ministry of Commerce and the Zakat & Tax Authority.
• Executive Support: Provide assistance to executives by managing tasks, maintaining a contacts database, handling communications, and following up on critical tasks.
• Calendar and Meeting Management: Coordinate calendars, arrange meetings, and schedule conference calls.
• Office Management: Maintain the office floor plan, manage reception oversight, and ensure compliance with health and safety regulations.
• Vendor & Expense Management: Maintain relationships with vendors, review costs, and manage operational expenses.

• Bilingual in English and Arabic.
• Bachelor's degree or Diploma in a relevant field.
• Robust experience in a similar role.
• Proactive and self-driven approach to office management.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and excellent organizational skills.

• Receiving visitors and managing visitor logs.
• Preparing delivery and engagement documentation.
• Coordinating employee engagement initiatives and organizing training events.
• Maintaining stock levels of office supplies.
• Assisting with travel arrangements for employees.

• At least 2 years of relevant experience.
• Vocational, specialized, or technical certification.

• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and documents.
• Answer and direct phone calls, emails, and other correspondence.
• Draft letters, reports, and other office documents.
• Order and manage office supplies and equipment.
• Greet visitors and provide general assistance.
• Support managers and team members with administrative tasks.
• Maintain confidentiality of sensitive information.
• Assist with data entry, basic bookkeeping, or reporting as needed.

• Bachelor’s degree in Business Administration.
• Proven experience in an administrative or office support role is preferred.
• Excellent written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.

• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Problem-solving and initiative.