Administrative assistant Jobs in Saudi Arabia

1- A minimum of 4 years of progressive experience in the assistant profession. 2- Excellent written and verbal communication skills in both English and Arabic. 3- Typing speed on the computer and excellent skills in word processing and information technology, including a range of software packages and comprehensive capabilities in EXCEL, WORD, POWER POINT AND OUTLOOK EXPRESS and operating systems. 4- Flexibility and the ability to adapt to juggle a range of tasks and work extra hours to meet deadlines. 5- Knowledge of the systems and laws of the Kingdom of Saudi Arabia.

We are looking for an outstanding administrative assistant to join our team, where they will be responsible for organizing appointments, managing correspondence, and maintaining files professionally. The role of the administrative assistant includes receiving calls, coordinating meetings, and preparing regular reports to support workflow efficiently. The ideal candidate possesses high organizational skills, proficiency in Office programs, and the ability to handle multiple tasks in a dynamic work environment.

Join the Team at Jayasom!
We're excited to announce the opening of the Jayasom Wellness Resort, an exclusive retreat of wellness and singularity in partnership with Red Sea Global (RSG). Opening in 2025, this destination will cater to adults, families, and private residents seeking deep healing and meaningful connection.

Job Purpose:
As an Administrative Assistant, you will provide high-level support to the General Manager and Executive Office. You'll be instrumental in building strong relationships with both internal and external guests while promoting the company's wellness culture.

General Responsibilities:

• Maintain a high level of professionalism and confidentiality.
• Communicate effectively across all levels of the organization.
• Promote a collaborative work environment.
• Participate proactively in meetings and trainings.
• Work towards meeting and exceeding business targets.
• Take initiative in managing projects and tasks.

Key Operational Responsibilities:

• Set up and oversee administrative policies and procedures.
• Handle communication with corporate offices and manage reports.
• Greet visitors and manage access to executives.
• Coordinate travel arrangements for executives.
• Maintain guest relations files.

Job Requirements:

• Strong written and oral communication skills in English and local language.
• BSc/BA in Business Administration or equivalent.
• Previous experience in a similar role and pre-opening environment.
• Familiarity with software such as Microsoft Office.

Personal Competencies:

• Excellent interpersonal and analytical skills.
• Proven leadership and financial management abilities.
• Positive, flexible, and reliable attitude.

Join PGP Energies as a Receptionist and Administration!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administrator who is organized, proactive, and ready to grow within a dynamic work environment.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role with Good ERP knowledge may also apply.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).
• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.

Join our team!
We are El Seif Operation and Maintenance, a leading company in the field of maintenance and operation, seeking an administrative assistant in the city of Mahd Al-Dahab in Medina. We offer you the opportunity to work in a stimulating professional environment.

Requirements:

• Relevant qualification for the position.
• Experience of at least two years in the same field.
• Proficiency in English.
• Strong skills in Excel.
• Preference for those who can start immediately.

How to apply:
Please send your CV to the attached email, writing the job title and city in the subject of the message.

Join InPro Studio as an Administrative Assistant Coop Trainee!
Welcome to a place where every role drives real change. At InPro, we don't just offer jobs; we offer the chance to shape industries and transform communities. This is your opportunity to join professionals who wake up knowing their work matters, tackling challenges that impact millions.

About the Role
InPro, a pioneering Saudi tech venture studio, is seeking an Administrative Assistant Coop Trainee. In this role, you will support daily administrative tasks, coordinate communication, and assist in project organization to ensure smooth operations. You will gain practical experience in a dynamic environment, contributing to impactful projects that shape industries and communities.

Roles and Responsibilities

• Assist in managing administrative tasks and documentation.
• Coordinate meetings and communication between teams.
• Support project organization and tracking.
• Contribute to maintaining an efficient work environment.

Requirements

• Currently enrolled in a relevant academic program (*, business administration).
• Strong organizational and communication skills.
• Proficiency in MS Office applications.
• Must be located in Makkah City.

Benefits

• Hands-on experience in a leading industry environment.
• Mentorship from experienced professionals.
• Opportunity to develop professional skills.
• Potential for future career growth.

Join our team!
We are El Seif Operation and Maintenance Company, a leader in the field of maintenance and operation, looking for an administrative assistant in Mahd al-Dhahab in Medina. We offer you the opportunity to work in a stimulating professional environment.

Requirements:

• Relevant qualification for the position.
• Experience of at least two years in the same field.
• Proficiency in English.
• Strong skills in Excel.
• Preference for those who can start immediately.

How to apply:
Please send your CV to the attached email, including the job title and city in the subject line.

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
  • Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies and ensure timely resolution.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records, documents, and contracts.
  • Coordinate with HR for onboarding, offboarding, and document submissions.
  • Assist HR for letters for employees (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.
  • Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:

• 1–2 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
• Ability to handle government correspondence and formal documentation.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite.
• Ability to work independently and manage multiple tasks efficiently.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

Join Our Team as an Administrative Assistant!
We are Abdullah A. Alfallaj Law Firm (AAF&Partners), located in Riyadh. We are currently seeking a dedicated Administrative Assistant to provide essential support to our executive staff and ensure the smooth operation of our office.

Role Responsibilities:

• Provide administrative and clerical support to the executive team.
• Manage schedules and coordinate meetings.
• Respond to phone calls and emails in a professional manner.
• Organize and maintain documents and files.
• Support daily activities and projects as required.

Qualifications:

• Proficiency in administrative assistance and clerical tasks.
• Strong communication and professional phone etiquette.
• Experience with executive administrative tasks is advantageous.
• Effective time management and task prioritization capabilities.
• Familiarity with office software tools and basic computer skills.
• Strong problem-solving and interpersonal skills.
• Prior experience in a similar role is preferred but not mandatory.
• A bachelor’s degree or equivalent qualification is a plus.

We welcome applications from all qualified candidates who are eager to contribute to our firm’s success.

We are looking for an administrative assistant to work in a dynamic and professional environment, where you will be responsible for organizing appointments, managing correspondence, and coordinating meetings. The administrative assistant will prepare reports and presentations, archive documents, and provide administrative support to the team. The job requires excellent organizational skills, proficiency in Microsoft Office programs, and the ability to handle multiple tasks efficiently.

A female employee is required for the recruitment office with previous experience and the ability to deal with complaints and resolve them with clients, and to follow up on all internal and external transactions. Also, to follow up on employee performance and receive and deliver daily tasks.

Job Application - Organizational Secretary / Operations Manager We are Abdulaziz Saleh Al-Rumaih Trading Company, a startup working in the field of investment, technology, and auctions. We are looking for a practical person to handle the organization and operations from the beginning and be part of building the structure from scratch. Job Title: Organizational Secretary / Operations Manager (depending on experience) Responsibilities: - Organizing daily tasks and managing appointments and files. - Following up on tasks between departments and ensuring their completion. - Preparing concise and clear reports on workflow. - Establishing clear operating mechanisms and developing them over time. - Receiving tasks from management and executing them without delay. - Supervising and regulating the company's daily operations. Requirements: - A organized person, works efficiently, and knows how to manage their time. - Previous experience in organization or operations. - High ability to follow up and commitment. - Adaptable and able to understand a startup environment that is not complicated but has work and responsibility. Benefits: - A comfortable and clear work environment. - Opportunities for growth and development. - An opportunity to build the company's system from the beginning.

Here's the resulting JSON: { "originalTextLanguage": "Arabic", "translatedText": "We are an institution looking for a full-time employee for the morning period to:
:
Manage the relationship with educational institutions by understanding their needs, effective communication, and overseeing measurement operations, supervising the product delivery process, which enhances customer satisfaction.

Tasks and Responsibilities:
1. Communicate with educational institutions to understand their specific needs and requirements (graduation gowns, graduation sashes, etc.).
2. Coordinate and supervise school visits for measurement operations (without carrying them out personally).
3. Supervise the delivery process of orders to schools and ensure product quality and timely delivery.
4. Address any feedback or inquiries from schools and work on finding appropriate solutions.


Required Qualifications:
• Previous knowledge in customer service or account management (preferably in the fashion or education field).
• Excellent communication skills and the ability to build professional relationships.
• Excellent organization and the ability to coordinate multiple appointments." }

We are looking for a team of supervisors and administrative staff with prior experience in the field of women's salons, dealing with the public, and the ability to work under pressure. Please send your CV to the email, and a job interview will be conducted via Zoom for the candidates. The salary will be determined after the interview.