Administrative Assistant📣 Job Ad

Administrative Assistant:Provides administrative and clerical support by managing schedules, handling correspondence, organizing documents, and assisting with daily office operations to ensure smooth workflow.

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies such as the Ministry of Commerce and the Zakat & Tax Authority.
• Executive Support: Provide assistance to executives by managing tasks, maintaining a contacts database, handling communications, and following up on critical tasks.
• Calendar and Meeting Management: Coordinate calendars, arrange meetings, and schedule conference calls.
• Office Management: Maintain the office floor plan, manage reception oversight, and ensure compliance with health and safety regulations.
• Vendor & Expense Management: Maintain relationships with vendors, review costs, and manage operational expenses.

• Bilingual in English and Arabic.
• Bachelor's degree or Diploma in a relevant field.
• Robust experience in a similar role.
• Proactive and self-driven approach to office management.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and excellent organizational skills.

• Meet and greet clients and visitors in a friendly and courteous manner.
• Keep the reception area clean and tidy.
• Prepare refreshments for guests.
• Collect mail from the * Box and distribute it to the relevant people.
• Answer calls and direct them to the concerned person or take messages and relay them.
• Monitor and order pantry and office supplies.

• Support client activities proactively, liaising with clients, taking messages, passing on information, dealing with simple queries, and assisting with client events.
• Manage diaries, coordinate meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts and inbox for bankers.
• Photocopy and scan documents.
• Make travel arrangements and prepare itineraries for business travel.
• Process and monitor expenses using Concur and reconcile with AMEX statements.
• Handle any other duties or special projects as requested by the Office Manager or bankers.

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Previous experience in the professional services sector.
• High level organizational skills.
• Excellent written and verbal communication skills.
• Experience in a fast-paced environment with strong attention to detail.