Administrative Assistant

in Aura Al-sharq Trading Company

2 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Al Khubar Ash Shamaliyah, Al Khobar

Job Title: Administrative Assistant
Job Objective:

To provide administrative and technical support to management and the team, and to contribute to organizing daily workflow and ensuring the effectiveness of office operations.

Duties and Responsibilities:

Managing postal and electronic correspondence and responding to general inquiries.

Organizing appointments and meetings and scheduling important appointments for management.

Preparing and writing reports and official correspondence.

Saving and organizing files, administrative records, and official documents.

Handling the phone and reception and directing calls and visitors.

Following up on office requests and purchases and administrative supplies.

Providing support in organizing internal and external events and meetings.

Assisting in preparing schedules and performance reports.

Executing any other administrative tasks assigned by management.

Qualifications and Skills:

High school diploma or bachelor's degree in business administration or a related field (preferred).

Previous experience in management or office-related fields.

Organizational skills and efficient time management.

Ability to work with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Commitment to professionalism, accuracy, and confidentiality at work.

Personal Attributes:

Ability to work within a team.

Flexibility in handling multiple tasks.

Initiative and effective problem-solving.

Attention to detail and accuracy.

Requirements

Females-only workplace
For Saudis Only
Requires 2-5 Years experience
Intermediate in English

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We are currently seeking an Administrative Assistant II to join our team in Al Khobar, Eastern, Saudi Arabia. This role is crucial for ensuring the smooth operation of our office management and is ideal for a highly organized candidate with strong communication skills.

Primary Responsibilities:

Plan, prepare, schedule, and file documents related to field projects, clients, or other in-house departments.
Supervise personnel in the benefits department and secretarial staff.
Coordinate clerical support staff and manage the relocation of field staff to remote site locations.
Handle management of staff timesheets, expenses, and travel programs.
Organize contract files, edit and maintain financial reports, and oversee accounts payable and receivable.
Assist in preparation for conferences, meetings, and domestic travel accommodations.

Qualifications: