• Maintain a data distribution system and project schedule based on client requirements.
• Expedite review and approval processes for project documents.
• Organize and maintain files and indexes for active engineering documents.
• Assist in preparing project manuals and other documentation.
• Prepare transmittals for engineering documents and monitor project personnel space requirements.
• Attend project meetings to provide updates on document status and project progress.
• Perform other related responsibilities as needed.

• Minimum of 5 years of experience in a similar role.
• Relevant educational qualifications.
• Strong communication skills.
• Experience in infrastructure projects is considered a plus.

• Maintain data distribution systems and schedules for assigned projects.
• Revise systems as needed for timely approvals and distribution of project documents.
• Prepare and manage engineering documents, ensuring proper cataloging and storage.
• Attend project meetings to provide updates and stay informed on project statuses.
• Assist in preparing project manuals and transmittals for engineering documents.
• Monitor space requirements for project personnel and coordinate necessary arrangements.

• Minimum 5 years of experience in a similar role.
• Relevant education certification.
• Strong communication skills.
• Experience in infrastructure projects is an advantage.

• Diploma or Bachelor's degree in the same field
• Experience: 0-1 years

• Update the appointment agenda and schedule meetings
• Prepare reports and presentations
• Archive files and organize the archive

Job Description: Administrative Supervisor - Cosmetic Clinic

Job Objective

Supervising the daily administrative operations in the cosmetic clinic to ensure efficient workflow, improve the quality of service provided to clients, and support the medical and administrative team to achieve the clinic's goals.

Main Tasks and Responsibilities

1. Managing Daily Operations

• Supervising reception and customer service staff.

• Monitoring workflow in non-medical departments and ensuring compliance with policies.

• Monitoring the appointment schedule and coordinating doctors' and technicians' times.

• Addressing daily issues and resolving them promptly.

2. Staff Management

• Distributing daily tasks and monitoring their performance.

• Evaluating staff performance and submitting reports to senior management.

• Training new employees on systems and procedures.

• Ensuring employees adhere to the dress code and work behaviors.

3. Customer Service

• Ensuring clients are welcomed in a professional and elegant manner.

• Following up on complaints and feedback and addressing them immediately.

• Supervising the quality of the customer experience from entry to service completion.

• Supporting loyalty campaigns and customer satisfaction surveys.

4. Monitoring Systems and Records

• Supervising the appointment scheduling, billing, and daily reporting systems.

• Organizing and maintaining administrative data and files.

• Monitoring and updating electronic system permissions.

5. Administrative Coordination

• Coordinating between medical and administrative departments to achieve smooth workflow.

• Following up on the clinic's needs for office supplies and print materials.

• Preparing weekly and monthly reports on administrative performance.

6. Compliance Monitoring

• Ensuring the implementation of quality policies, patient safety, and privacy.

• Adhering to the Ministry of Health's regulations and requirements.

• Monitoring employee attendance and compliance with regulations.

Required Qualifications

• Bachelor's degree in Business Administration, Hospital Management, or a similar field.

• 2–5 years of experience in management, preferably in cosmetic clinics or the medical sector.

• Proficiency in English.

• Proficiency in using clinic systems and administrative systems.

• Strong communication, leadership, and problem-solving skills.

Essential Skills

• Supervisory and team leadership skills.

• Ability to manage multiple tasks simultaneously.

• High organizational and coordination skills.

• Excellent customer service skills.

• Quick decision-making ability.

Executive Assistant - Riyadh 🇸🇦

We are looking for recent graduates to work as full-time executive assistants in Riyadh.

Requirements: Bachelor's degree, proficiency in Arabic and English, and knowledge of Excel, recent graduates.