Administrative Assistant

Administrative work coordinator, emails, price offers, and office coordination

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Supervising the daily and strategic activities of the organization, and ensuring that operational and financial goals are achieved in line with the company's vision and mission.

Tasks and Responsibilities:

✅ Developing and implementing strategic plans to achieve sustainable growth.
✅ Supervising the various departments of the company and ensuring their efficiency and effectiveness.
✅ Managing budgets and financial resources and controlling expenses to achieve profitability goals.
✅ Developing internal policies and procedures to ensure performance improvement and compliance with regulations.
✅ Representing the company before official entities, partners, and key clients.
✅ Preparing periodic reports for the board of directors or owners on performance and achievements.
✅ Leading and motivating teams to ensure high productivity and a positive work environment.

Qualifications and Requirements:

🔹 A university degree in management, business administration, or a related field (preferably with a graduate degree such as an MBA).
🔹 At least 810 years of practical experience in senior leadership positions.
🔹 High skills in strategic planning and change management.
🔹 Outstanding communication, negotiation, and decision-making abilities.
🔹 Strong familiarity with laws and regulations related to the industry/field.

Join ARTAT Enterprise as an Administrative Assistant
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.

Key Responsibilities:

• Pharmacy Purchasing Orders Management:
  • Prepare, process, and track all pharmacy purchasing orders.
  • Coordinate with suppliers and pharmacy staff for accurate and timely order placement and delivery.
  • Maintain records of purchase requests, approvals, and deliveries.
• Shipment Invoice Review:
  • Assist in reviewing shipment invoices and related documents for accuracy and compliance.
  • Coordinate with logistics and finance teams for the timely processing and filing of shipment documents.
  • Follow up on discrepancies, missing documents, or outstanding approvals.
• Administrative Support:
  • Maintain organized filing systems (physical and digital) for procurement records.
  • Prepare reports, summaries, and updates related to purchasing and shipments as required.
• Coordination & Communication:
  • Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
  • Follow up on pending purchase orders, deliveries, and invoice approvals.
  • Schedule and coordinate meetings or calls related to procurement and shipment matters.
• Other Duties:
  • Support the team with additional administrative and operational tasks as assigned.
  • Ensure adherence to company policies and procedures in all handled tasks.

Qualifications:

• Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
• Proven administrative experience, preferably in procurement or logistics.
• Strong organizational and communication skills.
• Good command of Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and work under pressure.
• Attention to detail and problem-solving skills.