Administrative Assistant

POSITION: Assistant Manager of Travel & External Affairs

An administrative assistant with experience in data entry, client interviews, signing contracts, following up on employee affairs, and managing human resources.

Join Gallup as an Administrative Assistant!
Work with persistence, precision, and purpose as an administrative anchor of our MENA team. As an administrative assistant in Gallup’s Riyadh office, you will support consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical, and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you’ll help us exceed our goals and deliver exceptional experiences to our clients.

What You’ll Do:

• Perform reception, hospitality, and office support duties including answering phones, guest relations, and internal office events.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires, and relocations.
• Organize client courses and events, print and ship related materials.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

Who We Want:

• Service-oriented team members who take pride in helping others.
• Sophisticated communicators who can build rapport across diverse clients and colleagues.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and commit to getting the job done right.

What You Need:

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

What You’ll Experience:

• Mission-driven work that makes a meaningful difference.
• An empowering culture that welcomes your ideas, perspectives, and experiences.
• Learning and development opportunities.
• A vibrant workplace in the stunning Al Faisaliah Tower.