Administrative Assistant📣 Job Ad

Join Gallup as an Administrative Assistant
Work with persistence, precision and purpose as an administrative anchor of our MENA team. In this role, you will provide essential support to our consultants and leaders who are shaping the future of work across the Middle East and North Africa.

Key Responsibilities:

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Update contact information in the CRM system.

Who We Want:

• Service-oriented team members who take pride in helping others.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and take charge without being asked.

Requirements:

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas required.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

Join Marriott International as an Admin Assistant!
At Marriott International, we believe in providing equal employment opportunities and maintaining a diverse workforce. We're looking for individuals who are passionate about hospitality and have a keen interest in sharing the stories of our unique destinations.

About the Role:
As an Admin Assistant, you will play a crucial role in the daily operations of our team. You will be responsible for managing administrative tasks, supporting various departments, and ensuring a smooth workflow within the organization.

Key Responsibilities:

• Assist in scheduling appointments and managing calendars.
• Maintain office supplies and prepare correspondence.
• Coordinate with different teams to ensure efficient operations.
• Provide exceptional support to the management team.

Qualifications:

• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Previous experience in an administrative role is a plus.

Join us and be part of a global team that is dedicated to exceeding the expectations of luxury travelers!

Join Laverne Group as an Administrative Assistant!
We are looking for a proactive and highly organized Executive Assistant to support our executive leadership. This role offers a unique opportunity to work in a fast-paced environment while ensuring the smooth operation of our executive team.

Key Responsibilities:

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, translate, and proofread internal and external correspondence in English and Arabic.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential documents and maintain discretion at all times.
• Assist in preparing reports, presentations, and executive summaries.
• Coordinate between departments and act as a point of contact for internal and external stakeholders.
• Track and follow up on projects, deadlines, and deliverables.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2 years of experience in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent command of English (verbal and written).
• Professional demeanor and high level of discretion.